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Notice Details

Title: Procurement Brief For Suppliers
Reference No: APR351506
OCID: ocds-r6ebe6-0000580815
Published by: Fyne Futures
Publication Date: 15/04/2019
Deadline Date: 26/04/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold or call offs of any value)
Has Documents: Yes
Has ESPD: No
Abstract: Overview of project, requirements for tender submission and preferred format for submission.
CPV: 71241000, 71241000.

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

Fyne Futures

7 Castle Street


PA20 9HA


Telephone: +44 01700504646



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Other: Charity & Social Enterprise

I.5) Main activity


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Procurement Brief For Suppliers

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Overview of project, requirements for tender submission and preferred format for submission.

II.1.5) Estimated total value

Value excluding VAT: 10 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


Main site or place of performance:

Isle of Bute

II.2.4) Description of the procurement

We are seeking to appoint a partner to produce a comprehensive e-bike action plan. It is expected that the successful supplier will attend an inception meeting with key stakeholders on Bute, present recommendations to gain community feedback and prepare a short presentation to accompany the final reports.

We expect that the following actions and points will be addressed:

- Review of previous and current transport and active travel feasibility studies.

- Review of current projects underway – Wayfinding Project, Rothesay Joint Campus Community Link cycle way and Spatial Strategy Options (led by Argyll & Bute Council)

- What would an e-bike hire solution look like for Bute from customer perspective? Residents/Visitors

- Should it follow the Car Bute model or have a different approach from Fyne Futures perspective? Membership and/or pay per hire?

- Where should e-bike stations be placed from people perspective (trip drivers)? Schools, shops, places of work, leisure,

- Where should e-bike stations be placed in relations to existing and proposed transport infrastructure – bus stops, ferry terminals, car parks, taxi rank, community car club, airfield?

- What are the known issues, risks, and constraints on scoped sites? Land ownership, grid connectivity, space, accessibility?

- Does renewable energy (PV panels) have a role at stations/charging points?

- Is a modular growth model approach best? Minimum value prototype; small and central; or big impact across island?

- What would a sustainable financial business model look like?

- Initial capital and revenue investment required?

- Ongoing operational costs? Lifecycle costs?

- Local employment – direct FTE created? FTE potential from ancillary goods and services?

- Environmental impact assessment – carbon savings?

- Costed and Time lined Project Plan to achieve fully operational solution

Timeline and Budget

The development phase will begin on 1st April 2019 and is expected to be completed by 30th June 2019

We have a budget of 10,000 GBP

Awarding decision will be made by a panel of key local stakeholders on the basis of best value within budget.

Other Activities during this phase not part of this tender

- Community Engagement

- Survey to establish current baseline data related to active travel, in particular bike use

- “Gies a shot” e-bike trials

- Development of marketing strategy for Bike Bute

II.2.5) Award criteria

Criteria below:

Quality criterion: Added value within Budget / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 3

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 26/04/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/05/2019

IV.2.7) Conditions for opening of tenders

Date: 26/04/2019

Local time: 15:00


Fyne Futures Ltd, Isle of Bute

Information about authorised persons and opening procedure:

General Manager will open tenders received

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:580815)

VI.4) Procedures for review

VI.4.1) Review body

Fyne Futures

81 Victoria Street


PA20 0RB


Telephone: +44 1700503181


Internet address(es)


VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
16/04/2019 12:23ADDED FILE: Word version of tender brief

word version
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
369999other TransportTransport
389999other VehiclesVehicles
152300Technical and Feasibility ConsultancyConsultancy

Delivery Locations

Delivery Locations
150Glasgow & Strathclyde
120Highlands and Islands

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

15/04/2019Procurement Brief for Development Phase Consultancy SupportProcurement brief662.47 KB12
16/04/2019Procurement Brief for Development Phase Consultancy Supportword version871.00 KB5

Replaced Documents

There are no previous versions of these documents

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