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Notice Details

Title: Bus Station CMS and Bustracker RTPI
Reference No: APR351382
OCID: ocds-r6ebe6-0000580618
Published by: The City of Edinburgh Council
Publication Date: 15/04/2019
Deadline Date: 23/05/2019
Deadline Time: 17:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: Yes
Abstract: The City of Edinburgh Council is seeking an organisation to install, maintain and deliver a Central Management System, Bus Station infrastructure and on street real time signage.
CPV: 45316210, 45316210, 63712710, 63712100, 48627000, 32324000, 48820000, 34928470, 32000000, 32400000, 63712710, 45316210, 48627000, 32324000, 34928470, 32000000, 32400000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Telephone: +44 1314693080

E-mail: shane.newell@edinburgh.gov.uk

NUTS: UKM75

Internet address(es)

Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

I.1) Name and addresses

South East of Scotland Transport Partnership (SEStran)

Claremont House, 130 East Claremont Street

Edinburgh

EH7 4LB

UK

E-mail: enquiries@sestran.gov.uk

NUTS: UKM75

Internet address(es)

Main address: www.sestran.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13442

I.1) Name and addresses

Fife Council

Fife House, North Street

Glenrothes

KY7 5LT

UK

Telephone: +44 3451550000

E-mail: enquiry.procurement@fife.gov.uk

NUTS: UKM72

Internet address(es)

Main address: http://www.fifedirect.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187

I.1) Name and addresses

East Lothian Council

John Muir House

Haddington, East Lothian

EH41 3HA

UK

Telephone: +44 1620827827

E-mail: procurement@eastlothian.gov.uk

NUTS: UKM73

Internet address(es)

Main address: http://www.eastlothian.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181

I.1) Name and addresses

West Lothian Council

West Lothian Civic Centre, Howden South Road

Livingston

EH54 6FF

UK

Telephone: +44 1506281814

E-mail: cpu@westlothian.gov.uk

Fax: +44 1506281325

NUTS: UKM78

Internet address(es)

Main address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

I.1) Name and addresses

Midlothian Council

Midlothian House, Buccleuch Street

Dalkeith

EH22 1DN

UK

Telephone: +44 1312707500

E-mail: procurement@midlothian.gov.uk

Fax: +44 1316542797

NUTS: UKM73

Internet address(es)

Main address: http://www.midlothian.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

I.1) Name and addresses

Scottish Borders Council

Council Headquarters

Newtown St Boswells

TD6 0SA

UK

Telephone: +44 1835824000

E-mail: procurement@scotborders.gov.uk

Fax: +44 1835825150

NUTS: UK

Internet address(es)

Main address: http://www.scotborders.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Bus Station CMS and Bustracker RTPI

Reference number: CT2119

II.1.2) Main CPV code

45316210

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The City of Edinburgh Council is seeking an organisation to install, maintain and deliver a Central Management System, Bus Station infrastructure and on street real time signage.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Tenders must bid for both lots.

II.2) Description

Lot No: 1

II.2.1) Title

Edinburgh Bus Station/ Internal Real Time Passenger Information Signs & Management System

II.2.2) Additional CPV code(s)

45316210

63712710

63712100

48627000

32324000

48820000

34928470

32000000

32400000

II.2.3) Place of performance

NUTS code:

UKM75

II.2.4) Description of the procurement

The City of Edinburgh Council is seeking an organisation to install, maintain and deliver a Central Management System, Bus Station infrastructure and on street real time signage.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Two 48 month extensions at the sole discretion of the Council.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The City of Edinburgh Council reserves the right to procure repeat requirements of a similar nature without any further call for competition pursuant to Article 32(5) of Directive 2014/24/EU and Regulation 33(8)(a) of the Public Contracts (Scotland) Regulations 2015.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

See tender documents

Lot No: 2

II.2.1) Title

Edinburgh Real Time Passenger Information Signs and Management System

II.2.2) Additional CPV code(s)

63712710

45316210

48627000

32324000

34928470

32000000

32400000

II.2.3) Place of performance

NUTS code:

UKM75

II.2.4) Description of the procurement

The City of Edinburgh Council is seeking an organisation to install, maintain and deliver a Central Management System, Bus Station infrastructure and on street real time signage.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Two 48 month extensions at the sole discretion of the Council.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The City of Edinburgh Council reserves the right to procure repeat requirements of a similar nature without any further call for competition pursuant to Article 32(5) of Directive 2014/24/EU and Regulation 33(8)(a) of the Public Contracts (Scotland) Regulations 2015.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

See tender documents

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Part II: Section D – Economic operators must bidders, in so far as they are known, list the subcontractors they propose to use throughout the life of the contract.

Part II: Section D - Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 71 of The Public Contracts (Scotland) Regulations 2015.

Part III: Section A, B, C & D - Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 and 71 of The Public Contracts (Scotland) Regulations 2015.

Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1 - Tenderers are required to have a minimum “general” annual turnover of 0.607m GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria - B: Economic and financial standing – Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4:

Current ratio for Current Year: >1.15

Current ratio for Prior Year: >1.15

The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.15. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria - B: Economic and financial standing – Questions 4B.5 to 4B.6.1 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

- Employers (Compulsory) Liability Insurance - 5m GBP

- Public Liability Insurance - 5m GBP

- Product Liability Insurance - 5m GBP

Where a Tenderer does not hold, or commit to obtaining the types and levels of insurance indicated, the Council may exclude the Tenderer from the competition.

Part IV: Selection criteria - D: Quality Assurance Schemes & Environmental Management – Question 4D.1 - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Conditions are within the tender documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/05/2019

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 17/01/2020

IV.2.7) Conditions for opening of tenders

Date: 24/05/2019

Local time: 08:30

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

See tender documents. Tenderers should note that although intended to be purchased by the Council, the Council may not purchase all signage within Lot 2.

The complete signage replacement programme is wholly budget dependent and may take many years to deliver and/or may not be replacement of all components listed in 1.2 of Lot 2 specification.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=580618.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The successful supplier must provide community benefits from a menu of community benefits contained within Appendix 1 - Community Benefits Points System. The combined community benefit(s) points (CBP) value/offer must meet the minimum CBP value requirement associated with the supplier’s contract value as shown in table one of Appendix 1 - Community Benefits Points System and below.

Value of Contract/Work Package CBP (Points)

0 to 25,000 GBP --> CBP 5

25,001 to 50,000 GBP --> CBP 10

50,001 to 75,000 GBP --> CBP 15

75,001 to 100,000 GBP --> CBP 20

100,001 to 250,000 GBP --> CBP 25

250,001 to 500,000 GBP --> CBP 35

500,001 to 750,000 GBP --> CBP 50

750,001 to 1,000,00 GBP --> CBP 75

1,000,001 to 2,500,000 GBP --> CBP 100

2,500,001 to 5,000,000 GBP --> CBP 200

5,000,001 to 7,500,000 GBP --> CBP 300

7,500,001 to 10,000,000 GBP --> CBP 400

10,000,001 to 15,000,000 GBP --> CBP 500

15,000,001 to 20,000,000 GBP --> CBP 600

20,000,001 to 25,000,000 GBP --> CBP 700

25,000,001 to 30,000,000 GBP --> CBP 800

(SC Ref:580618)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=580618

VI.4) Procedures for review

VI.4.1) Review body

The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Telephone: +44 1314693922

Internet address(es)

URL: http://www.edinburgh.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.5) Date of dispatch of this notice

11/04/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
15/04/2019 16:06ADDED FILE: CT2119 TUPE Information (must be destroyed by 27 July 2019)

CT2119 TUPE Information (must be destroyed by 27 July 2019)
23/04/2019 08:34REPLACED FILE: CT2119 Tenderers Submission Lot 2 v1 (Final)

CT2119 Tenderers Submission Lot 2 v2 (Final)
Main Contact: shane.newell@edinburgh.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
361000Fleet ManagementTransport
369999other TransportTransport
361300Passenger TransportTransport
231600SignageHighway Equipment and Materials
231700Street Furniture Highway Equipment and Materials

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians
170Scotland South
140Tayside, Central & Fife

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
15/04/2019CT2119 Appendix 1 - Community Benefits v1 (Final)CT2119 Appendix 1 - Community Benefits v1 (Final)133.23 KB28
15/04/2019CT2119 Appendix 2 - Risk Register (Lot 1)CT2119 Appendix 2 - Risk Register (Lot 1)13.22 KB26
15/04/2019CT2119 Appendix 3 - Risk Register (Lot 2)CT2119 Appendix 3 - Risk Register (Lot 2)13.22 KB24
15/04/2019CT2119 Appendix 4 - Conflict of InterestCT2119 Appendix 4 - Conflict of Interest15.16 KB24
15/04/2019CT2119 Appendix 5 - Form of Contract (Final)CT2119 Appendix 5 - Form of Contract (Final)22.06 KB25
15/04/2019CT2119 BoQ Lots 1 and 2 v1 (Final)CT2119 BoQ Lots 1 and 2 v1 (Final)150.08 KB27
15/04/2019CT2119 Schedule 4 CMS LOT1 - Specification - v6 (Final)CT2119 Schedule 4 CMS LOT1 - Specification - v6 (Final)1.17 MB32
15/04/2019CT2119 Schedule 4 CMS LOT2 - Specification - v6 (Final)CT2119 Schedule 4 CMS LOT2 - Specification - v6 (Final)1.03 MB29
15/04/2019CT2119 Tenderers Submission Lot 1 v1 (Final)CT2119 Tenderers Submission Lot 1 v1 (Final)254.86 KB25
15/04/2019CT2119 System Supply Agreement 11 Apr 19_43820614_6CT2119 System Supply Agreement 11 Apr 19_43820614_6131.20 KB23
15/04/2019CT2119 Bus Station CMS and Bustracker RTPI - Instructions to Tenderers v1 (Final)CT2119 Bus Station CMS and Bustracker RTPI - Instructions to Tenderers v1 (Final)319.95 KB27
15/04/2019CT2119 TUPE Information (must be destroyed by 27 July 2019)CT2119 TUPE Information (must be destroyed by 27 July 2019)21.70 KB26
23/04/2019CT2119 Tenderers Submission Lot 2 v2 (Final)CT2119 Tenderers Submission Lot 2 v2 (Final)173.48 KB9

Replaced Documents

CreatedNameDescriptionSize
15/04/2019CT2119 Tenderers Submission Lot 2 v1 (Final)CT2119 Tenderers Submission Lot 2 v1 (Final)173.27 KB

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