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Notice Details

Title: Collection, Treatment, Recovery/Disposal of Tyres
Published by: Aberdeenshire Council
Publication Date: 05/04/2018
Deadline Date: 07/05/2018
Deadline Time: 17:00
Notice Type: 02 Contract Notice (below OJEU threshold or call offs of any value)
Has Documents: Yes
Has ESPD: No
Abstract: Collection, treatment, recovery and/or disposal of mixed tyres from a network of waste facilities throughout Aberdeenshire
CPV: 90514000, 19630000.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

Aberdeenshire Council

Woodhill House, Westburn Road

Aberdeen

AB16 5GB

UK

Telephone: +44 1467530600

E-mail: cpscityshire@aberdeencity.gov.uk

NUTS: UKM50

Internet address(es)

Main address: http://www.aberdeenshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Collection, Treatment, Recovery/Disposal of Tyres

Reference number: 000-XCUT7949

II.1.2) Main CPV code

90514000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Collection, treatment, recovery and/or disposal of mixed tyres from a network of waste facilities throughout Aberdeenshire

II.1.5) Estimated total value

Value excluding VAT: 70 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

19630000

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Aberdeenshire

II.2.4) Description of the procurement

Collection, treatment, recovery and or disposal of waste tyres collected from our network of waste facilities throughout Aberdeenshire

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30

Price / Weighting:  70

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

Optional up to 12 month extension

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Reg 8 & 9 of the Procurement (Scotland) Regs 2016. Bidders will be required to advise if they intend to subcontract any share of the contract to third parties & list any subcontractors that they propose to use.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidder is required to provide a certificate from the registrar of companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

It is a requirement of this contract that bidders hold, or can hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers (Compulsory) Liability Insurance minimum of GBP5m

Public Liability Insurance minimum of GBP5m

Third Party Motor Vehicle Liability Insurance minimum of GBP5m

The Authority will use the independent credit scoring organisation, Creditsafe, to check the financial status of the Bidders. To minimise risk of failure, the desired risk score should be ‘Below Average Risk’ as a minimum. The Council will take a view on the risk to the project should your credit rating fall below this and may involve further detailed financial checking/assessment.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

Question 4C.1.2 - Bidders will be required to be provide 3 examples that demonstrate that they have relevant experience to deliver the service as described in part II.2.4 of the Contract Notice and Appendix 1 of the ITT.

Question 4C.7 – Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

- Compliance with all current and foreseeable waste legislation where the Waste Hierarchy is not undermined, including the Waste (Scotland) Regulations 2012.

- Compliance with the requirements of the appropriate Environment Agency and Planning Authority and in accordance with Waste Management Licences, Pollution Prevention and Control (PPC) permits, Planning Conditions, and all other statutory obligations and legal permits, permission and consents which apply for such provision.

- Should any recyclables need to be exported the Contractor shall guarantee that any recyclables to be exported are done so in accordance with Annex 2 of the Council Regulation (EEC) No. 259/93 on the supervision and control of shipments of waste within, into and out of the European Community (the “Green List”) or any subsequent updates or additions to this legislation during the Contract Period.

Question 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant plant or technical equipment to deliver the requirements detailed in II.2.4 of the Contract Notice and Appendix 1 of the ITT.

Question 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Question 4D.1 – The bidder must have the following:

Documented arrangements for providing the bidder’s workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place, and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records; and

A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.

The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

Question 4D.2 The bidder must have the following:

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

Bidders must be able to provide a Account Representative, who will be the primary point of contact between the Bidder and the Council. Contract management and performance review provisions are further detailed below:

The Council will review the performance of the Services from time to time to ensure that they continue to meet the requirements of the Council. The quality of the Services shall be measured by the extent to which they accord with the standards and timescales included within the Specification and the Response and to accepted professional standards.

Routine Contract Performance meetings will take place between the Supplier and the Council every 3 months. The Account Representative will be required to attend these. The frequency of these meetings may be adjusted if required. Ad-hoc meetings may be convened by the council where considered necessary to ensure that the Service is performed in accordance with the statement of requirements and regulatory requirements.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 07/05/2018

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/08/2018

IV.2.7) Conditions for opening of tenders

Date: 08/05/2018

Local time: 09:00

Place:

Electronically via PCS

Information about authorised persons and opening procedure:

Will be unlocked by two authorised members of staff

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Questions of any nature in relation to this tender exercise and associated documents must be raised using the Question & Answer facility provided only. Direct communication from an economic operator with any member of staff at Aberdeenshire Council in relation to this tender exercise is prohibited and may result in that economic operator’s exclusion from any further part in the process. Furthermore, any potential errors or omissions within the tender documentation issued by Aberdeenshire Council that is identified by economic operators must be raised with Aberdeenshire Council using the Question & Answer facility as soon as it has been identified. If an economic operator submits their tender response having applied their own assumed correction to any document, it may result in the rejection of their tender.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at:

https://www.publiccontractsscotland.gov.uk.

It is the Bidders’ responsibility to ensure their submission is fully uploaded to the Public Contracts Scotland web portal before the deadline. Partially submitted Reponses will not be considered. Only in the event of a verified fault with the portal will late submissions be considered. As the time required to upload submissions varies due to files size etc., please allow sufficient time for this task.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=538408.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:538408)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=538408

VI.4) Procedures for review

VI.4.1) Review body

Aberdeenshire Council

Woodhill House, Westburn Road

Aberdeen

AB16 5GB

UK

Telephone: +44 1467530600

Internet address(es)

URL: http://www.aberdeenshire.gov.uk

VI.5) Date of dispatch of this notice

05/04/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: cpscityshire@aberdeencity.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
189999other Environmental ServicesEnvironmental Services
182200Waste ManagementEnvironmental Services
182211Waste Management - RecyclingEnvironmental Services
182212Waste Management - Waste CollectionEnvironmental Services
182213Waste Management - Waste DisposalEnvironmental Services

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
05/04/2018Tyres - -Invitation to Tender - Open (with appendices)Invitation to Tender63.10 KB3
05/04/2018Tyres ITT - Appendix 1 - Statement of Requirements (1)Appendix I - Statement of Requirements45.85 KB3
05/04/2018Tyres ITT - Appendix 2 - Pricing ScheduleAppendix 2 - Pricing Schedule39.68 KB3
05/04/2018Tyres ITT - Appendix 3 - DeclarationAppendix 3 - Declaration27.67 KB3
05/04/2018Tyres ITT - Appendix 4 - Conditions of ContractAppendix 4 - Conditions of Contract68.09 KB3
05/04/2018Tyres ITT - Appendix 5 - Award QuestionnaireAppendix 5 - Award Questionnaire36.23 KB3
05/04/2018Tyres - ESPD DocumentESPD Document for Collection/Treatment/Recovery/Disposal of Tyres107.62 KB3

Replaced Documents

There are no previous versions of these documents

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