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Notice Details

Title: NHS Dumfries & Galloway - Temperature Monitoring System
Published by: Dumfries and Galloway Health Board
Publication Date: 21/04/2017
Deadline Date: 22/05/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Abstract: The new Dumfries & Galloway Hospital in Dumfries plan to invest in a temperature monitoring system for each area. This will allow the highest standards of monitoring of equipment and rooms to support Labs, Pharmacy and Catering during routine preparation and analysis of patient samples and reagents within the laboratory facility, pharmaceutical preparations and drugs within the Pharmacy and food supplies and meals within the Catering Dept.
Dumfries & Galloway Hospital also require to monitor the temperatures of blood fridges in some of the surrounding hospitals. These include –
Galloway Community Hospital
Moffat Hospital
Castle Douglas Hospital
Kirkcudbright Hospital
Newton Stewart Hospital
The temperature monitoring system will be delivered, installed and commissioned into the new laboratory facility around late August 2017– this will be phase 1, with a return visit to setup and connect equipment that is transferring from the old facility December 2017 – this will be phase 2.
CPV: 38126300, 38126300.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Dumfries and Galloway Health Board

Crichton Hall, Bankend Road

Dumfries

DG1 4TG

UK

Contact person: Lauren Fleming

Telephone: +44 1312756208

E-mail: laurenfleming1@nhs.net

NUTS: UKM32

Internet address(es)

Main address: www.nhsdg.scot.nhs.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00065

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

NHS Dumfries & Galloway - Temperature Monitoring System

Reference number: SLA/P051

II.1.2) Main CPV code

38126300

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The new Dumfries & Galloway Hospital in Dumfries plan to invest in a temperature monitoring system for each area. This will allow the highest standards of monitoring of equipment and rooms to support Labs, Pharmacy and Catering during routine preparation and analysis of patient samples and reagents within the laboratory facility, pharmaceutical preparations and drugs within the Pharmacy and food supplies and meals within the Catering Dept.

Dumfries & Galloway Hospital also require to monitor the temperatures of blood fridges in some of the surrounding hospitals. These include –

Galloway Community Hospital

Moffat Hospital

Castle Douglas Hospital

Kirkcudbright Hospital

Newton Stewart Hospital

The temperature monitoring system will be delivered, installed and commissioned into the new laboratory facility around late August 2017– this will be phase 1, with a return visit to setup and connect equipment that is transferring from the old facility December 2017 – this will be phase 2.

II.1.5) Estimated total value

Value excluding VAT: 100 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

38126300

II.2.3) Place of performance

NUTS code:

UKM32


Main site or place of performance:

New Dumfries and Galloway Hospital, Garroch Loaning, Cargenbridge, Dumfries, DG2 8PS.

II.2.4) Description of the procurement

The new Dumfries & Galloway Hospital in Dumfries plan to invest in a temperature monitoring system for each area. This will allow the highest standards of monitoring of equipment and rooms to support Labs, Pharmacy and Catering during routine preparation and analysis of patient samples and reagents within the laboratory facility, pharmaceutical preparations and drugs within the Pharmacy and food supplies and meals within the Catering Dept.

Dumfries & Galloway Hospital also require to monitor the temperatures of blood fridges in some of the surrounding hospitals. These include –

Galloway Community Hospital

Moffat Hospital

Castle Douglas Hospital

Kirkcudbright Hospital

Newton Stewart Hospital

The temperature monitoring system will be delivered, installed and commissioned into the new laboratory facility around late August 2017– this will be phase 1, with a return visit to setup and connect equipment that is transferring from the old facility December 2017 – this will be phase 2.

II.2.5) Award criteria

Criteria below:

Quality criterion: System Requirements / Weighting: 8

Quality criterion: Operational Requirements / Weighting: 8

Quality criterion: Report and Audit / Weighting: 15

Quality criterion: Delivery, Installation and Commissioning / Weighting: 15

Quality criterion: Support and Maintenance / Weighting: 10

Quality criterion: Warranty / Weighting: 2

Quality criterion: Training / Weighting: 2

Cost criterion: Cost / Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

The following list provides details of the sections within the European Single Procurement Document (ESPD)that must be completed. The ESPD is located within NHS Dumfries & Galloway — Temperature Monitoring, itt_17527.

4B.1.1 Bidders will be required to have the following minimum ‘general’ yearly turnovers for the last 3 years:

200000 GBP

4B.5.2 It is a requirement of the contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability insurance = 5 000 000 GBP

Public Liability insurance = 5 000 000 GBP

Product Liability insurance = 5 000 000 GBP.

III.1.3) Technical and professional ability

Minimum level(s) of standards required:

The following provides details of the sections within the European Single Procurement Document (ESPD) that must be completed. The ESPD is located within NHS Dumfries & Galloway — Temperature Monitoring ,itt_17527.

— 4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experienceto deliver the services/supplies described in part II.2.4 of the OJEU Contract Notice. A minimum of three sites for temperature monitoring must be referenced, with full contact details, on a pass/fail basis.

— 4D.1 Quality Management procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance inaccordance with BS EN ISO 9001 (or equivalent),

or

2. The bidder must have the following:

a. A documented policy regarding quality management. The policy must set out responsibilities for qualitymanagement demonstrating that the bidder has and continues to implement a quality management policy thatis authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level.The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities forquality management throughout the organisation.

b. Documented procedures for periodically reviewing, correcting and improving quality performance includingprocesses for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.

c. A documented process for ensuring that quality management is effective in reducing/preventing incidents ofsub-standard delivery, this must include the quality of output and general performance. The bidder must be ableto provide copies of their organisation's documentation procedures, that meet current agreed good practice.These must include the arrangements for quality management throughout the bidder's organisation. They mustset out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements arecommunicated to the workforce.

d. Documented arrangements for providing the bidder's workforce with quality related training and informationappropriate to the type of work for which this organisation has in place and implements training arrangementsto ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities.These must include a programme of training that will keep the workforce up to date with required knowledgeabout quality related issues, including copies of job profiles; training manuals and records.

e. Documented arrangements that your organisation has a system for monitoring quality managementprocedures on an on-going basis. The bidder's organisation must be able to provide evidence of systematic,periodic review and improvement of quality in respect of output and general performance.

f. Documented arrangements for ensuring that the bidders apply quality management measures that areappropriate to the work for which they are being engaged.

g. A documented process demonstrating how the bidder deals with complaints. The bidder must be able toprovide details of how their organisation maintains records of any complaints received and how correctivemeasures are carried out to prevent reoccurrence.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/05/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 22/05/2017

Local time: 12:00

Place:

NHS NSS, Gyle Square, 1 South Gyle Crescent, Edinburgh, EH12 9EB.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

VI.3) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to inregulation 58 of the Public Contracts (Scotland) Regulations 2015.

The Products are to be installed from September 2017.

NHS Dumfries & Galloway intends to make an award to one successful Contractor for each Lot who will act in the role of Prime Contractor for the supply of the Products and associated services.

The European Single Procurement Document (ESPD), located within NHS Dumfries & Galloway — Temperature Monitoring, itt_17527 must be completed.

PCS-Tender ITT tender references are:

itt_17527 NHS Dumfries & Galloway - Temperature Monitoring

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 17527. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:489259)

VI.4) Procedures for review

VI.4.1) Review body

NHS National Services Scotland

Gyle Square, 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

Telephone: +44 1698794534

E-mail: peter.mcconnell@nhs.net

Internet address(es)

URL: www.nhsdg.scot.nhs.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection notification haspreviously been made) applied to be selected to tender, of its decision to award the contract which notificationwill contain among other information, a summary of the reasons why the economic operator was unsuccessful.The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatchesthe notice and the date on which the Authority proposes to make an award pursuant to this procurement. Thebringing of court proceedings against the Authority during the standstill period will automatically continue theprohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of,or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courtsbefore the contract has been entered into include the setting aside of the decision to award the contract to thewinning tenderer. The bringing of court proceedings against the Authority after the contract has been enteredinto will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts(Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courtswhere the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority willrespond within 15 days of such a written request, but it should be noted that receipt by the Authority of suchrequest during the standstill period may not prevent the Authority from awarding the contract following the expiryof the standstill period. Where an economic operator is dissatisfied with the Authority's response to its requestfor clarification,

or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.

VI.5) Date of dispatch of this notice

19/04/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: laurenfleming1@nhs.net
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
181910Technical Equipment - LaboratoryEnvironmental Services
279999other Information Communication TechnologyInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
170Scotland South

Document Family

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SEP296654: NHS Dumfries & Galloway - Temperature Monitoring System
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