View Notice

Do you wish to record an interest in this notice?
Do you require any additional documents?

Notice Details

Title: Provision of a New Fife College Website; including Design, Build, Hosting and Maintenance
Published by: Fife College
Publication Date: 20/04/2017
Deadline Date: 12/05/2017
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Abstract: Fife College requires a Contractor to design, build, host and maintain a new innovative, future-proofed Fife College website that reshapes and transforms how our educational establishment is seen on-line.
This tender is for the main Fife College Website only; www.fife.ac.uk. The business sites (business.fife.ac.uk and carnegieconferencecentre.co.uk) are currently hosted separately and fall out with the scope of this tender; however, seamless links should be provided between these sites and fife.ac.uk.
The budget set aside for this project is £50,000 (inc. VAT) which includes website design and build, content management system, testing, snagging and training.
An additional £5,000 is available for ongoing hosting, support and maintenance for 3 years + 2 x 1 year contract extension.
Constraints
• The site must be live by 1 November 2017. Contractors who are unable to meet this go live date, will not be taken into consideration;
• The maximum budget for this contract is £50,000. Any responses that are received which exceed this amount will not be taken into consideration. Any additional functionality must be included within the budget limitations.
• The solution offered must integrate with the College’s student information management system (REMS).

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Fife College

Procurement, Pittsburgh Road,

Dunfermline

KY11 8DY

UK

Laura Cowie

+44 8442480115

procurement@fife.ac.uk

http://www.fife.ac.uk
www.publiccontractsscotland.gov.uk
www.publiccontractsscotland.gov.uk

1.2

Address from which documentation may be obtained


Fife College

Procurement, Pittsburgh Road,

Dunfermline

KY11 8DY

UK

Laura Cowie

+44 8442480115

procurement@fife.ac.uk

http://www.fife.ac.uk

1.3

Completed documents must be returned to:


Fife College

Procurement, Pittsburgh Road,

Dunfermline

KY11 8DY

UK

Laura Cowie

+44 8442480115

procurement@fife.ac.uk

http://www.fife.ac.uk

2 Contract Details

2.1

Title

Provision of a New Fife College Website; including Design, Build, Hosting and Maintenance

2.2

Description of the goods or services required

Fife College requires a Contractor to design, build, host and maintain a new innovative, future-proofed Fife College website that reshapes and transforms how our educational establishment is seen on-line.

This tender is for the main Fife College Website only; www.fife.ac.uk. The business sites (business.fife.ac.uk and carnegieconferencecentre.co.uk) are currently hosted separately and fall out with the scope of this tender; however, seamless links should be provided between these sites and fife.ac.uk.

The budget set aside for this project is £50,000 (inc. VAT) which includes website design and build, content management system, testing, snagging and training.

An additional £5,000 is available for ongoing hosting, support and maintenance for 3 years + 2 x 1 year contract extension.

Constraints

• The site must be live by 1 November 2017. Contractors who are unable to meet this go live date, will not be taken into consideration;

• The maximum budget for this contract is £50,000. Any responses that are received which exceed this amount will not be taken into consideration. Any additional functionality must be included within the budget limitations.

• The solution offered must integrate with the College’s student information management system (REMS).

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=492159.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

271300 Maintenance - Information Communication Technology
271500 Services - Information Communication Technology
279999 other Information Communication Technology
140 Tayside, Central & Fife

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:

Not applicable to this contract

Economic and financial standing:

As stated in procurement documents

Technical and professional ability:

As stated in procurement documents

4 Administrative Information

4.1

Type of Procedure

Single stage - Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

FC-2017-0003

4.3

Time Limits

Time-limit for receipt of completed tenders
    11-05-2017  Time  12:00

Estimated award date
 30-05-2017

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Fife College have asked bidders if they intend to subcontract and to list the subcontractors they propose to use.

ESPD Question reference 4B.1.1: Bidders will be required to have a minimum “general” yearly turnover of 65,000 GBP for the last 3 years.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5M GBP

Public Liability Insurance = 5M GBP

Professional Indemnity Insurance = 1M GBP

http://www.hse.gov.uk/pubns/hse40.pdf

(SC Ref:492159)

5.2

Additional Documentation

1 - ITT Letter
2 - Specification
3 - Form of Tender
5 - ITT Schedule Questions
6 - Price Schedule
Fife College Standard Terms and Conditions
4 - ESPD v1.9
Appendix A Fife College Brand Guidelines
Appendix B - XML Extract

5.3

Publication date of this notice

 20-04-2017

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
21/04/2017 14:16ADDED FILE: Fife College Pre-bid clarification Notice 1

The following information is provided as clarification on points raised in relation to the tender.
26/04/2017 13:17Fife College Pre-bid clarification notice 2

The following information is provided as clarification on points raised in relation to the tender.
26/04/2017 13:18ADDED FILE: Fife College Pre-bid clarification norice 2

The following information is provided as clarification on points raised in relation to the tender.
28/04/2017 09:22ADDED FILE: Pre-Bid Clarification Notice 3

The following information is provided as clarification on points raised in relation to the tender.
04/05/2017 11:24ADDED FILE: Pre-Bid Clarification 4

Pre-Bid Clarification 4 includes answers to questions submitted
08/05/2017 11:25ADDED FILE: Pre-Bid Clarification Notice 5

Please see additional clarification information
08/05/2017 11:26Additional information

Q1. It seems that REMS exports a file(s) that is updated regularly during the day to the site files on your server, the current site uses this to reference course content and it seems this is anticipated to work the same way on the new website.

We wondered if it was possible for REMS to export a live web service(s) that we can reference which will update the site on the fly (without exporting files), it’s a much cleaner way to import live data.

A1. Currently, REMS does not have a web service available. However, if the export process can be improved, we would welcome suggestions.
08/05/2017 11:27Notice date(s) changed

The Deadline date was changed from 11/05/2017 12:00 to 12/05/2017 12:00.

To allow extra time for submission following recent clarifications
Main Contact: procurement@fife.ac.uk
Admin Contact: procurement@fife.ac.uk
Technical Contact: N/a
Other Contact: procurement@fife.ac.uk

Commodity Categories

Commodity Categories
IDTitleParent Category
271300Maintenance - Information Communication TechnologyInformation Communication Technology
271500Services - Information Communication TechnologyInformation Communication Technology
279999other Information Communication TechnologyInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
140Tayside, Central & Fife

Document Family

Hide related notices
APR280510: Provision of a New Fife College Website; including Design, Build, Hosting and Maintenance
Publication Date: 20/04/2017
Deadline: 12/05/2017
Notice Type: Contract Notice
Authority name: Fife College
MAY284088: Provision of a new Fife College website; including design, build, hosting and maintenance
Publication Date: 26/05/2017
Notice Type: 03 Contract Award Notice or call off from a framework (below OJEU threshold)
Authority name: Fife College

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
20/04/2017 1 - ITT Letter Fife College Invitation to Tender Covering Letter200.40 KB18
20/04/2017 2 - Specification Fife College Specification272.50 KB27
20/04/2017 3 - Form of Tender Fife College Form of Tender297.50 KB17
20/04/2017 5 - ITT Schedule Questions Fife College Schedule Questions127.33 KB14
20/04/2017 6 - Price Schedule Fife College Price Schedule18.52 KB15
20/04/2017 Fife College Standard Terms and Conditions Fife College Standard Terms and Conditions111.92 KB8
20/04/2017 4 - ESPD v1.9 Fife College ESPD121.61 KB9
20/04/2017 Appendix A Fife College Brand Guidelines Appendix A - Fife College Brand Guidelines272.58 KB14
20/04/2017 Appendix B - XML Extract Appendix B - Fife College XML Extract47.81 KB11
21/04/2017 Pre-Bid Clarification Notice 1 The following information is provided as clarification on points raised in relation to the tender.171.29 KB17
26/04/2017 Pre-Bid Clarification Notice 2 The following information is provided as clarification on points raised in relation to the tender.171.49 KB18
28/04/2017 Pre-Bid Clarification Notice 3 The following information is provided as clarification on points raised in relation to the tender.182.25 KB23
04/05/2017 Pre-Bid Clarification Notice 4 Pre-Bid Clarification 4 includes answers to questions submitted176.92 KB21
08/05/2017 Pre-Bid Clarification Notice 5 Please see additional clarification information171.71 KB20

Replaced Documents

There are no previous versions of these documents

Copyright © Public Contracts Scotland