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Notice Details

Title: Review of Cairngorm Ski Area Uplift Infrastructure
Published by: Highlands and Islands Enterprise
Publication Date: 30/11/2017
Deadline Date: 10/01/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Abstract: HIE requires a suitably qualified and experienced supplier to undertake a comprehensive, independent review of the uplift facilities at Cairngorm Mountain ski resort to determine the best way forward for potential reinvestment in the infrastructure including the long-term feasibility of redevelopment of Coire na Ciste. The review will significantly contribute to preparation of a 5-10 year long-term strategy for the ski area.
The contract is anticipated to be awarded for 8 months with an optional 2 months extension in case unforeseen circumstances delay the delivery of the services.
The total value of these services over the maximum duration of 10 months is estimated to be around GBP 75,000 and GBP 80,000 excluding VAT. This budget includes all Travel & Subsistence payable under this contract and any extension period, if required.
CPV: 71600000, 79410000, 71356400, 71621000, 71631000, 71631400, 71313000, 72221000, 73220000, 79411100.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Highlands and Islands Enterprise

313

An Lòchran, 10 Inverness Campus

Inverness

IV2 5NA

UK

Telephone: +44 1463245245

E-mail: hieprocurement@hient.co.uk

NUTS: UKM6

Internet address(es)

Main address: http://www.hie.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local agency/office

I.5) Main activity

Economic and financial affairs

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Review of Cairngorm Ski Area Uplift Infrastructure

II.1.2) Main CPV code

71600000

 

II.1.3) Type of contract

Services

II.1.4) Short description

HIE requires a suitably qualified and experienced supplier to undertake a comprehensive, independent review of the uplift facilities at Cairngorm Mountain ski resort to determine the best way forward for potential reinvestment in the infrastructure including the long-term feasibility of redevelopment of Coire na Ciste. The review will significantly contribute to preparation of a 5-10 year long-term strategy for the ski area.

The contract is anticipated to be awarded for 8 months with an optional 2 months extension in case unforeseen circumstances delay the delivery of the services.

The total value of these services over the maximum duration of 10 months is estimated to be around GBP 75,000 and GBP 80,000 excluding VAT. This budget includes all Travel & Subsistence payable under this contract and any extension period, if required.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79410000

71356400

71621000

71631000

71631400

71313000

72221000

73220000

79411100

II.2.3) Place of performance

NUTS code:

UKM6

II.2.4) Description of the procurement

In order that the uplift infrastructure remains fit for purpose, in accordance with the needs of the operation and its customers, a review of the uplift infrastructure has been identified as an essential piece of work.

The review will:

- Describe Cairngorm’s place in a changing ski market and what it might need to do to adapt.

- Summarise the current operational and maintenance challenges.

- Establish the areas requiring practical rectification with indicative timescales and costs.

- Identify potential future opportunities for year-round diversification which may be economically developed to enhance the customer experience, increased participation in snowsports and reduce future maintenance demands.

- Review the options for redevelopment of infrastructure in Coire na Ciste.

This opportunity has not been split into Lots since it would make its execution excessively difficult.

II.2.5) Award criteria

Criteria below:

Quality criterion: Management & Delivery Methodology / Weighting: 35%

Quality criterion: Management & Delivery Team / Weighting: 40%

Quality criterion: Challenges & Risks Analysis / Weighting: 5%

Price / Weighting:  20%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 10

This contract is subject to renewal: Yes

Description of renewals:

The Contract will be awarded for an initial period of 8 months with HIE having the option to extend for a period or periods together not exceeding 2 months following the Initial Term, if there has been a delay in the services due to unforeseen circumstances.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

If, as part of the review process, the supplier determines that there is a need for greater detail on the snowmaking opportunities and/or a detailed report on the existing installations is required, the supplier should make HIE aware of this/these need(s) along with a detailed cost breakdown of the additional work(s) required. If HIE agrees on the approach, this contract will include additional work(s) by a snowmaking engineer and/or by a lift engineer in addition to the supplier’s Bid Price. (see more information in the Scope of Requirements)

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not applicable to this procurement exercise

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = GBP 5M for each and every claim

Public Liability Insurance = GBP 1M for each and every claim

Professional Indemnity Insurance = GBP 1M for each and every claim

http://www.hse.gov.uk/pubns/hse40.pdf

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

This contract will include specific deadlines for the submission of the first draft report and the final report.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/01/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 10/01/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The value of this contract is under GBP 164,176 and accordingly, is exempt from the requirements of The Public Contracts (Scotland) Regulations 2015. The Notice has been published in the OJEU on a voluntary basis in order to advertise the opportunity as wide as possible.

The Cairngorm ski area is available to public if bidders wish to undertake site visits as part of the preparation of their bids.

However, inspections of any ski-tows etc will require prior arrangement with Cairngorm Mountain Limted (CML). Should bidders require such a site visit, they must give at least 5 days’ notice to CML by emailing HIE’s Procurement Team: hieprocurement@hient.co.uk NOTE: the last date to request an accompanied inspection is by 12 noon Fri 22nd December 2017. Requests received later than this time and date will not be accommodated. See Scope of Requirements for further detail.

Where relevant, bidders are required to provide information relating to consortia (Q2C1 of ESPD) and/or sub-contractors (Qs 2C1 & 2D.1 of the ESPD) with the relevant supporting ESPD documentation being submitted.

ESPD Q2A.3 (not scored) Where relevant, bidders are required to insert details of their Companies House (or equivalent) registration number

ESPD Q3D.12 Bidders should refer to the "Conflict of Interest" Section within the Scope of Requirements when completing this question.

SCORING METHODOLOGY

The relevant Quality elements of the Award criteria will be marked by the Evaluation Panel using the 0-4 descriptions below.

0 Unacceptable - Nil or inadequate response which fails to demonstrate an ability to meet the requirement.

1 Poor - Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 Acceptable - Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 Good - Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website(www.publiccontractsscotland.gov.uk), and record their interest in this contract and download and complete all relevant documentation.

Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Hard copy responses will not be accepted.

PCS also gives suppliers access to an on-line Question & Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=518699.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:518699)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=518699

VI.4) Procedures for review

VI.4.1) Review body

Highlands and Islands Enterprise

An Lòchran, 10 Inverness Campus

Inverness

IV2 5NA

UK

Telephone: +44 1463245245

E-mail: hieprocurement@hient.co.uk

Internet address(es)

URL: http://www.hie.co.uk

VI.5) Date of dispatch of this notice

29/11/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
04/12/2017 11:03ADDED FILE: Cairngorm Review - Appendix 6 uploaded

Appendix 6 - Contours for Appendix 2
Main Contact: hieprocurement@hient.co.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
151000Business ConsultancyConsultancy
151100Construction ConsultancyConsultancy
151110Construction Consultancy - GeneralConsultancy
151200Efficiency ConsultancyConsultancy
151300Environmental ConsultancyConsultancy
191400LiftsFacilities and Management Services
152200Strategic Planning ConsultancyConsultancy
152300Technical and Feasibility ConsultancyConsultancy
159999other ConsultancyConsultancy

Delivery Locations

Delivery Locations
IDDescription
120Highlands and Islands

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
30/11/2017Cairngorm Uplift Review - Scope of Requirements and Tender Guidance NotesScope of Requirements and Tender Guidance Notes219.39 KB35
30/11/2017Cairngorm Uplift Review - Award Criteria Response FormAward Criteria Response Form47.42 KB21
30/11/2017Cairngorm Uplift Review - Pricing ProformaPricing Proforma41.00 KB16
30/11/2017Cairngorm Uplift Review - Non Scored QuestionsNon Scored Questions41.00 KB17
30/11/2017Cairngorm Uplift Review - Forms for signatureForms for Signature40.85 KB17
30/11/2017Cairngorm Uplift Review - Terms and ConditionsTerms and Conditions229.35 KB11
30/11/2017HIE Conflicts of Interest PolicyHIE Conflict of Interest Policy363.91 KB15
30/11/2017Appendix 1 - Cairngorm Ski tows summaryAppendix 1 - Cairngorm Ski Tows Summary47.23 KB21
30/11/2017Appendix 2 - ski tow loactions PDF versionAppendix 2 - Ski Tow Locations pdf format2.88 MB19
30/11/2017Appendix 2 - ski tow locations CAD formatAppendix 2 - Ski tow Locations CAD Format562.16 KB14
30/11/2017Appendix 3 - summary of uplift maintenanceAppendix 3 - Summary of Uplift Maintenance51.64 KB18
30/11/2017Appendix 4 - weather dataAppendix 4 - Weather Data24.05 KB18
30/11/2017Appendix 5 - Cairngorm SSC Hut AWS data on Air Temp Daily DataAppendix 5 - Air Temperature Data189.53 KB17
30/11/2017Cairngorm Uplift Review - ESPD (Scotland)Cairngorm Uplift Review - ESPD (Scotland)125.20 KB29
04/12/2017Appendix 6 - 5m_NextMap_DTM_RADAR_3D_ContoursAppendix 6 - Contours for Appendix 25.55 MB15

Replaced Documents

There are no previous versions of these documents

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