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Notice Details

Title: Provision of a Case Management System and Associated Support Services
Reference No: DEC339956
OCID: ocds-r6ebe6-0000567398
Published by: Risk Management Authority
Publication Date: 14/12/2018
Deadline Date: 01/02/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold or call offs of any value)
Has Documents: Yes
Has ESPD: No
Abstract: Provision of a Case Management System (CMS)supporting the Order for Lifelong Restriction (OLR) placed by the Scottish Criminal Justice system.
Contract period 5 years with the option to extend for a period of 24 months agreed on an annual basis.
CPV: 48000000, 48000000.

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

Risk Management Authority

7 Thread Street

Paisley

PA1 1JR

UK

Contact person: Ross Pollock

Telephone: +44 1412784478

E-mail: ross.pollock@rmascotland.gsi.gov.uk

NUTS: UKM

Internet address(es)

Main address: www.rmascotland.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15723

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of a Case Management System and Associated Support Services

Reference number: RMA – CMS – 2018-19

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Provision of a Case Management System (CMS)supporting the Order for Lifelong Restriction (OLR) placed by the Scottish Criminal Justice system.

Contract period 5 years with the option to extend for a period of 24 months agreed on an annual basis.

II.1.5) Estimated total value

Value excluding VAT: 97 500.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UKM83


Main site or place of performance:

Risk Management Authority,

Anchor One,

7 Thread Street,

Paisley,

PA1 1JR

II.2.4) Description of the procurement

The RMA requires the provision of a Case Management System to provide an electronic database to record, administer and oversee the risk assessment and management processes supporting the Order for Lifelong Restriction (OLR) placed on offenders by the Scottish Criminal Justice system.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 70

Price / Weighting:  30

II.2.6) Estimated value

Value excluding VAT: 97 500.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Extension will be for a period up to 24 month agreed on an annual basis.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contract (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Statement for 4B.4: Bidders must Demonstrate a Current Ratio of no less the 0.6. Current Ratio will be calculated as follows: Net Current Assets divided by Net Current Liabilities.

There must be no qualification or contra-indication from any evidence provided in the support of the bidders economic and financial standing.

Bidders who do not comply with the above financial requirement but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies requirements stipulated above.

Statement for 4B.5: It is a requirement of contract that bidders hold or can commit to obtain prior to commencement of any subsequent awarded contract, the types of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 1 000 000 GBP


Minimum level(s) of standards required:

Current Ratio of no less the 0.6

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide examples that they have relevant experience to deliver the services as described in part II2.4 (The Description of the Procurement)of the Contract Notice or the relevant section of the Site Notice.

Minimum level(s) of standards required: Experience of Case Management System Design and implementation, provision of associated training and on-going support.

Section C of Part IV of the ESPD (Scotland) will be scored in the following way:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Responses must achieve a score of Acceptable or higher to Pass.


Minimum level(s) of standards required:

Minimum Score required shall be 2.

Within Annex B of the Instructions to Tenderers, Questions 1.1, 1.3 and 2 are mandatory. The tender cannot be awarded to a supplier scoring lower than “2” for these questions.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The contract will be subject to a performance management system with associated performance indicators.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/02/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 20/03/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Quarter 3, 2023.

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=567398.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:567398)

VI.4) Procedures for review

VI.4.1) Review body

Risk Management Authority

7 Thread Street

Paisley

PA1 1JR

UK

Telephone: +44 1412784478

Internet address(es)

URL: www.rmascotland.gov.uk

VI.5) Date of dispatch of this notice

14/12/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
28/01/2019 13:00REPLACED FILE: 02 - ITT RMA - Instructions to Tenders for PCS

Instructions to Tenderers
28/01/2019 14:24REPLACED FILE: 02 - ITT RMA - Instructions to Tenders for PCS

Instructions to Tenderers
30/01/2019 11:05ADDED FILE: Supplier Questions and Answers

Contains questions received by RMA from suppliers and associated responses.
Main Contact: ross.pollock@rmascotland.gsi.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
271600SoftwareInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
14/12/2018 01 - ITT RMA - Covering Letter Contents Covering Letter and Contents55.99 KB19
14/12/2018 03 - RMA ESPD (1.9) Route 2 European Single Procurement Document88.90 KB20
14/12/2018 04 - RMA-SG - Model Terms and Conditions 1.0 Terms and Conditions, incorporating specificaiton138.52 KB21
14/12/2018 05 - Form of Tender Form of Tender19.42 KB21
14/12/2018 Schedule 1 - Appendix A - RMA Data Set RMA Data Set22.28 KB20
14/12/2018 Schedule 1 - Appendix B - Process Map 1 - RAO Process Process Map 1 - RAO Process108.84 KB17
14/12/2018 Schedule 1 - Appendix C - Process Map 2 - Initial RMP Approval Process Process Map 2 - Initial RMP Approval Process106.99 KB17
14/12/2018 Schedule 1 - Appendix D - Process Map 3 - AIR Process Process Map 3 - AIR Evaluation Process248.50 KB13
14/12/2018 Schedule 1 - Appendix E - Process Map 4 - Amended RMP Approval Process Process Map 4 - Amended RMP Approval Process141.43 KB11
14/12/2018 Schedule 1 - Appendix F - Process Map 5 - AIR Submission Escalation Process Process Map 5 - AIR Submission Escalation Process147.72 KB12
14/12/2018 Schedule 1 - Appendix G - Process Map 6 - Initial Accreditation Process Process Map 6 - Initial Accreditation Process150.67 KB11
14/12/2018 Schedule 1 - Appendix H - Process Map 7 - Further Accreditation Application Process Map 7 Further Accreditation Process92.03 KB16
14/12/2018 Schedule 1 - Appendix I - SCOTS Software Compatibility Sheet SCOTS Software Compatibility Sheet24.18 KB21
14/12/2018 Schedule 1 - Appendix J - iTECS Service Catalogue iTECS Service Catalogue282.31 KB18
14/12/2018 Schedule 1 - Appendix K - ICT System Documentation - Guidance Notes ICT System Documentation - Guidance Notes1.77 MB20
14/12/2018 Schedule 1 - Appendix L - ICT System Documentation - template v4 - 7 June 2017 ICT System Documentation - Template749.33 KB25
28/01/2019 02 - ITT RMA - Instructions to Tenders for PCS Instructions to Tenderers105.10 KB3
30/01/2019 Circular Advice Notice - Supplier Questions and Answers - 30 Jan 2019 Contains questions received by RMA from suppliers and associated responses.24.79 KB10

Replaced Documents

CreatedNameDescriptionSize
14/12/201802 - ITT RMA - Instructions to Tenders for PCSInstructions to Tenderers105.49 KB
28/01/201902 - ITT RMA - Instructions to Tenders for PCSInstructions to Tenderers105.08 KB

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