View Notice

Do you wish to record an interest in this notice?
Do you require any additional documents?

Notice Details

Title: Building Management Services
Published by: North Lanarkshire Council
Publication Date: 30/07/2015
Deadline Date: Cancelled
Deadline Time:
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: The council, in conjunction with North Lanarkshire Properties LLP, is seeking to appoint a single contractor to undertake the building management services of 5 buildings, as follows:
.
- Buchanan Centre, 126-130 Main Street, Coatbridge;
- Airdrie Business Centre, Airdrie;
- Fleming House, 2 Tryst Road, Cumbernauld;
- Dalziel Building, 7 Scott Street, Motherwell; and
- Enterprise House, Dalziel Street, Motherwell.
.
The wide range of occupiers and uses creates a challenging management environment and in order to deal with this efficiently and ensure the smooth day-to-day operation of the buildings, our experience shows that a single point of authority is required for each building. This will ensure that proper attention is given to the operation of these prestigious facilities allowing the public to access the services provided and meeting the expectations and business needs of the private sector tenants. The contractor's role in meeting these service expectations will involve providing staff for the day-to-day operation and management of the aforementioned buildings. This will include providing building managers, staff for reception and other front of house tasks, and certain caretaking duties. Day-to-day management responsibilities will include the implementation of fire, and health and safety and other statutory regulations and liaison with other council contractors and the council’s Corporate Property and Procurement for building maintenance issues.
.
CPV: 79993000, 79992000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


North Lanarkshire Council

Civic Centre, Windmillhill Street

Motherwell

ML1 1AB

UK

The Executive Director Corporate Services

+44 1698302222



http://www.northlanarkshire.gov.uk

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

www.publiccontractsscotland.gov.uk
Unchecked box
Checked box
Checked box
Unchecked box
Unchecked box
Checked box

I.2)

Type of contracting Authority and Main Activity or Activities

Unchecked box
Unchecked box
Checked box
Unchecked box
Unchecked box
Unchecked box
Checked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Building Management Services

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

14

II.1.2)

Main site or location of works, place of delivery or performance

North Lanarkshire



UKM36

II.1.3)

This notice involves

Checked box
Unchecked box
Unchecked box

II.1.4)

Information on framework agreement (if applicable)

Unchecked box
Unchecked box

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The council, in conjunction with North Lanarkshire Properties LLP, is seeking to appoint a single contractor to undertake the building management services of 5 buildings, as follows:

.

- Buchanan Centre, 126-130 Main Street, Coatbridge;

- Airdrie Business Centre, Airdrie;

- Fleming House, 2 Tryst Road, Cumbernauld;

- Dalziel Building, 7 Scott Street, Motherwell; and

- Enterprise House, Dalziel Street, Motherwell.

.

The wide range of occupiers and uses creates a challenging management environment and in order to deal with this efficiently and ensure the smooth day-to-day operation of the buildings, our experience shows that a single point of authority is required for each building. This will ensure that proper attention is given to the operation of these prestigious facilities allowing the public to access the services provided and meeting the expectations and business needs of the private sector tenants. The contractor's role in meeting these service expectations will involve providing staff for the day-to-day operation and management of the aforementioned buildings. This will include providing building managers, staff for reception and other front of house tasks, and certain caretaking duties. Day-to-day management responsibilities will include the implementation of fire, and health and safety and other statutory regulations and liaison with other council contractors and the council’s Corporate Property and Procurement for building maintenance issues.

.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=345307.

II.1.6)

Common Procurement Vocabulary (CPV)

79993000
79992000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

Checked box

II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The contract period will be from 1st April 2016 until 31st March 2019 with an option in the sole discretion of the council, to extend the contract for a further period of up 2 years, i.e. until 31st March 2021.

.

The estimated total value of the contract including extensions is 1.8 million GBP.

.

NOTE

The above sum is comprised of an estimated contract value of 1.5 milion GBP for the buildings identified in the tender documentation plus a contingency amount of 0.3 million GBP to allow the council in its own discretion, to add additional premises to the contract by negotiation with the contractor.

15000001800000
GBP

II.2.2)

Options

Pursuant to Regulations 14(1)(d) (ii) and 14(5) of the Public Contracts (Scotland) Regulations 2012, notification is given that contracts for new work, works or services which would be a repetition of the work or works carried out or the services provided under the contract relating to this contract notice may be awarded using the negotiated procedure in accordance with Regulation 14(1)(d)(ii) (subject to the procedure for such award being commenced within 3 years of relevant contract relating to this notice being entered into).

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

60

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details to be provided in the Invitation to Tender.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the council on all matters relating to the contract. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The successful contractor and its supply chain will be required to actively participate in the achievement of social, environmental and/or sustainability policy objectives relating to local regeneration, social and economic growth, recruitment, employment and training and supply chain initiatives. Accordingly contract performance conditions and evaluation criteria may relate in particular to social and environmental considerations. Details will be set out in the Invitation To Tender.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.




III.2.3)

Technical capacity


(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.

(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.

(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided

(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

(9) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;

(10) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

(11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

(12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.

(13) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.




III.2.4)

Reserved contracts

Unchecked box
Unchecked box

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


Unchecked box Checked box
Unchecked box Unchecked box
Unchecked box Unchecked box

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

5

Objective criteria for choosing the limited number of candidates

As specified in the Pre-Qualification Questionnaire.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Unchecked box

IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CPT-170-DS-NLP-14

IV.3.2)

Previous publication(s) concerning the same contract

Unchecked box
Unchecked box


Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 01-09-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 10-09-2015

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

Checked box    

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

The council is procuring the contract in conjunction with North Lanarkshire Properties LLP, which is an Arms Length External Organisation ("ALEO") wholly owned by the council. It is anticipated that the contract may require the transfer of staff under the provisions of The Transfer of Undertakings (Protection of Employment) Regulations (TUPE).

(SC Ref:345307)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

The council will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. A Tenderer that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 30-07-2015

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



North Lanarkshire Properties LLP

Fleming House, 2 Tryst Road

Cumbernauld

G67 1JW

UK

Angela Woodburn

+44 1236632606

WoodburnA@northlan.gov.uk

III)

Address and contact points to which Tenders/Requests to Participate must be sent



North Lanarkshire Properties LLP

Fleming House, 2 Tryst Road

Cumbernauld

G67 1JW

UK

Angela Woodburn

+44 1236632606

WoodburnA@northlan.gov.uk


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
31/08/2015 09:56Submission Deadline/Application Deadline Date(s) Changed

The Deadline date was changed from 01/09/2015 12:00 to 04/09/2015 12:00.

Due to the current bank holiday and to avoid any unintended delays, the Council has decided to extend the submission deadline to Friday 4th September.
08/02/2018 14:50Notice Cancelled

This notice has been cancelled. The original deadline date of 04/09/2015 is no longer applicable.

Contract Notice Cancelled by Authority
Main Contact: N/a
Admin Contact: N/a
Technical Contact: N/a
Other Contact: WoodburnA@northlan.gov.uk

Commodity Categories

Commodity Categories
IDTitleParent Category
199999other Facilities and Management ServicesFacilities and Management Services

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
30/07/2015 PQQ Document - Final PQQ Documentation1.23 MB1
30/07/2015 PQQ Return Label PQQ Return Label25.50 KB0

Replaced Documents

There are no previous versions of these documents

Copyright © Public Contracts Scotland