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Notice Details

Title: MTC for Control and Prevention of Legionella Dumfries and Galloway Council
Reference No: SEP330607
OCID: ocds-r6ebe6-0000555923
Published by: Dumfries and Galloway Council
Publication Date: 07/09/2018
Deadline Date: 08/10/2018
Deadline Time: 14:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: Yes
Abstract: Dumfries and Galloway Council require a suitable experience service provider to carry out Control and Prevention of Legionella services inline with the (HSE) Health and Safety Executives guidelines L8 publication to ensure Dumfries & Galloway Council ensure the council's compliance with relevant legislation.
CPV: 71313000, 45332200, 71315300, 71321300, 45330000, 44611500, 90913100.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

UK

Contact person: Sean Skelton

Telephone: +44 1387260612

E-mail: sean.skelton@dumgal.gov.uk

NUTS: UKM92

Internet address(es)

Main address: http://www.dumgal.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

MTC for Control and Prevention of Legionella Dumfries and Galloway Council

Reference number: DGT/1001/18

II.1.2) Main CPV code

71313000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Dumfries and Galloway Council require a suitable experience service provider to carry out Control and Prevention of Legionella services inline with the (HSE) Health and Safety Executives guidelines L8 publication to ensure Dumfries & Galloway Council ensure the council's compliance with relevant legislation.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45332200

71315300

71321300

45330000

44611500

90913100

II.2.3) Place of performance

NUTS code:

UKM92

II.2.4) Description of the procurement

To ensure that D&G Council is compliant within the realms of the (HSE) Health and Safety Executives guidelines L8 publication "The approved code of practice L8 Legionnaires disease - the control of bacteria in water systems.

The contract will be let on a semi comprehensive basis covering monitoring and recording temperatures of hot and cold water systems, carrying out risk assessments as described in the approved code of practice L8 the control of Legionella bacteria in water systems in accordance with BS 8580.

- Cleaning cold and hot water storage tanks where necessary,

- Servicing TMVs when necessary ,

- Asset identification,

- Provision of a web based recording and monitoring system,

- Making alterations to hot water storage vessels to ensure compliance,

- Making alterations to TMVs to ensure compliance.

- Recording and reporting within a Webb based reporting and recording system.

- Train and support administrators and property Lead tennents in their obligiations

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30

Cost criterion: Cost / Weighting: 70

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Dumfries and Galloway council reserves the right to extend the contract for a period of 12 month

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 08/10/2018

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 08/10/2018

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

This is a recurring requirement and this contract will be renewed by a formal procurement exercise upon expiry of the contract awarded as part of this procurement exercise

VI.3) Additional information

TUPE – The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=555923.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:555923)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=555923

VI.4) Procedures for review

VI.4.1) Review body

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

UK

Telephone: +44 1387260612

Internet address(es)

URL: http://www.dumgal.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a 'standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they

require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority's response

to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.

VI.5) Date of dispatch of this notice

05/09/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
10/09/2018 08:04ADDED FILE: ITT

Legionella Invitation To Tender
Main Contact: sean.skelton@dumgal.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
151300Environmental ConsultancyConsultancy
102200PlumbingBuilding Construction Materials
182000Testing and InspectionEnvironmental Services

Delivery Locations

Delivery Locations
IDDescription
170Scotland South

Document Family

Hide related notices
SEP330607: MTC for Control and Prevention of Legionella Dumfries and Galloway Council
Publication Date: 07/09/2018
Deadline: 08/10/2018
Notice Type: 02 Contract Notice
Authority name: Dumfries and Galloway Council
DEC340050: MTC for Control and Prevention of Legionella Dumfries and Galloway Council
Publication Date: 17/12/2018
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Dumfries and Galloway Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
07/09/2018 Appendix C Declaration Page Appendix C - Please ensure you complete this document and return as part of your submission .95.58 KB23
07/09/2018 Appendix D Certificate Of Bona Fide Tender Appendix D -Please ensure you complete this document and return as part of your submission .15.08 KB19
07/09/2018 Appendix E Form Of Tender Appendix E -Please ensure you complete this document and return as part of your submission .14.01 KB22
07/09/2018 Appendix F No Collusion Certificate Appendix F -Please ensure you complete this document and return as part of your submission .12.05 KB18
07/09/2018 Appendix G Tender Compliance Certificate Appendix G -Please ensure you complete this document and return as part of your submission .10.73 KB22
07/09/2018 Appendix I Equalities Questionnaire Appendix I -Please ensure you complete this document and return as part of your submission .100.40 KB19
07/09/2018 Appendix K Prompt Payment Certificate Appendixk -Please ensure you complete this document and return as part of your submission .12.33 KB19
07/09/2018 Appendix H Equalities Declaration Appendix H -Please ensure you complete this document and return as part of your submission .11.67 KB19
07/09/2018 Appendix J List of Proposed Sub-Contractors Appendix -Please ensure you complete this document and return as part of your submission .33.52 KB19
07/09/2018 TUPE Tupe65.80 KB19
07/09/2018 Tupe Info Tupe - Information provided by the current provider9.69 KB21
07/09/2018 Copy of zetasafe_export_DGCouncil Zeta System information - Extract from Zeta system legionella Extracted 04/09/2018226.32 KB24
07/09/2018 Copy of zetasafe_export_-_DGC_-_CWST_Test_Data Zeta System information 2 - Extract from Zeta system legionella Extracted 04/09/201822.87 KB20
07/09/2018 Appendix A - Quality Questionnaire Appendix A - Please ensure you complete this document and return as part of your submission .29.35 KB28
07/09/2018 Appendix B - Legionella Pricing Schedule Appendix B - Please ensure you complete this document and return as part of your submission966.08 KB28
10/09/2018 Legionnella ITT - Final Legionella Invitation To Tender304.48 KB39

Replaced Documents

There are no previous versions of these documents

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