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Notice Details

Title: MTC for Control and Prevention of Legionella within Dumfries and Galloway Council Buildings
Reference No: SEP295957
OCID: ocds-r6ebe6-0000510986
Published by: Dumfries and Galloway Council
Publication Date: 20/09/2017
Deadline Date: Cancelled
Deadline Time:
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: The Council require to appoint to a Measured Term Contract, a suitably experience Service provider to carry out Control and Prevention of Legionella within Dumfries & Galloway Council Buildings.
CPV: 71313000, 71313000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

UK

Contact person: Susan Hampshire

Telephone: +44 1387260612

E-mail: susan.hampshire@dumgal.gov.uk

NUTS: UKM92

Internet address(es)

Main address: http://www.dumgal.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

MTC for Control and Prevention of Legionella within Dumfries and Galloway Council Buildings

Reference number: DGT/SH/745/17

II.1.2) Main CPV code

71313000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Council require to appoint to a Measured Term Contract, a suitably experience Service provider to carry out Control and Prevention of Legionella within Dumfries & Galloway Council Buildings.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

71313000

II.2.3) Place of performance

NUTS code:

UKM92


Main site or place of performance:

Dumfries and Galloway

II.2.4) Description of the procurement

To ensure that D&G Council is compliant within the realms of the (HSE) Health and Safety Executives guidelines L8 publication "The approved code of practice L8 Legionnaires disease - the control of bacteria in water systems.

The contract will be let on a semi comprehensive basis covering monitoring and recording temperatures of hot and cold water systems, carrying out risk assessments as described in the approved code of practice L8 the control of Legionella bacteria in water systems in accordance with BS 8580.

- Cleaning cold and hot water storage tanks where necessary,

- Servicing TMVs when necessary ,

- Asset identification,

- Provision of a web based recording and monitoring system,

- Making alterations to hot water storage vessels to ensure compliance,

- Making alterations to TMVs to ensure compliance.

- Recording and reporting within a Webb based reporting and recording system.

- Train and support administrators and property Lead occupiers

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30

Cost criterion: Cost / Weighting: 70

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend based on performance for 1 year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2013/S 052-085508

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/10/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 27/10/2017

Local time: 12:00

Place:

Dumfries and Galloway Council

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

within 4 years

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=510986.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

(SC Ref:510986)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=510986

VI.4) Procedures for review

VI.4.1) Review body

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

UK

Telephone: +44 1387260612

E-mail: susan.hampshire@dumgal.gov.uk

Internet address(es)

URL: http://www.dumgal.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a 'standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they

require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority's response

to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.

VI.5) Date of dispatch of this notice

18/09/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
29/09/2017 09:07ADDED FILE: Declaration Page

Declaration Page
29/09/2017 13:38ADDED FILE: TUPE

Transfer of Undertakings
02/10/2017 09:27Question and Answers deadline change

The deadline for submission of questions through the online Q&A function has been changed as below.
Old question submission deadline: 29/09/2017 16:30
New question submission deadline: 05/10/2017 16:30
Please ensure that you have submitted all questions before the new date.
02/10/2017 11:56Read Only - Access to Zeta Safe

The link and the password for access to Zeta safe are as follows :

www.zetasafe2.net is the link the user name is Donald.whyte and the password is Longhill55. This will give read only access to Zeta safe.
03/10/2017 09:06Zeta Save Access

Please note that the Zeta save passcode access has been removed.

As an alternative, all relevant information will be extracted from the system and provided to all tenders by close of play today.

03/10/2017 15:41ADDED FILE: Zeta Safe - DGC - CWST

Task data for Cold water storage tanks
03/10/2017 15:42ADDED FILE: Zeta Safe

Asset list for each property
03/10/2017 15:43ADDED FILE: Zeta Safe

Asset list for each property
24/10/2017 16:30Notice date(s) changed

IV.2.2) Time limit
Old date: 27/10/2017 12:00
New date: 03/11/2017 12:00

Deadline for tender submissions has been extended to allow the Council time to issue additional clarification in response to queries that have been received.
27/10/2017 12:04Notice Cancelled

This notice has been cancelled. The original deadline date of 03/11/2017 is no longer applicable.

There are a number of areas that require to be updated within our Invitation to Tender to provide clarity of our terms and conditions and specification to ensure we award a fit for purpose contract and ensure pricing has been submitted without assumptions to enable a like for like comparison of offers. Once the tender documents have been updated, they will be re-issued under a new contract notice and a separate tender procedure will be conducted.
Main Contact: susan.hampshire@dumgal.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
181500Monitoring - Environmental ServicesEnvironmental Services
189999other Environmental ServicesEnvironmental Services
221100Services - Health and SafetyHealth and Safety
182000Testing and InspectionEnvironmental Services

Delivery Locations

Delivery Locations
IDDescription
170Scotland South

Document Family

Hide related notices
SEP295957: MTC for Control and Prevention of Legionella within Dumfries and Galloway Council Buildings
Publication Date: 20/09/2017
Deadline: Cancelled
Notice Type: 02 Contract Notice
Authority name: Dumfries and Galloway Council
OCT299432: MTC for Control and Prevention of Legionella within Dumfries and Galloway Council Buildings
Publication Date: 28/10/2017
Notice Type: 03 Contract Award Notice - Incomplete Procedure
Authority name: Dumfries and Galloway Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
20/09/2017 Legionella_ITT_Final Legionella ITT93.38 KB60
20/09/2017 Legionella Tender - 240817 Legionella Tender xlx1.04 MB63
20/09/2017 Legionella_ESPD Legionella ESPD document680.40 KB52
29/09/2017 Appendix C Declaration Page Declaration Page49.00 KB28
29/09/2017 TUPE Transfer of Undertakings16.51 KB37
03/10/2017 zetasafe_export - DGC - CWST Test Data Task data for Cold water storage tanks24.82 KB23
03/10/2017 zetasafe_export DGCouncil Asset list for each property300.59 KB28

Replaced Documents

There are no previous versions of these documents

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