View Notice

Do you wish to record an interest in this notice?
Do you require any additional documents?

Notice Details

Title: Jousting Events
Reference No: OCT333547
OCID: ocds-r6ebe6-0000559903
Published by: Historic Environment Scotland
Publication Date: 08/10/2018
Deadline Date: 07/11/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: Yes
Abstract: Historic Environment Scotland’s Events Unit, within the Visitor Experience, Content and Learning Team stages a programme of events each year from small singleton performances to large scale re-enactment events.
Historic Environment Scotland has been hosting jousting events since 1999. The first of which was held at Tantallon Castle. Jousting is now one of Historic Environment Scotland’s flagship events and has become established in the annual events programme. Currently the event is held on Linlithgow Peel and at Caerlaverock Castle.
CPV: 79952000, 79952000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Historic Environment Scotland

Longmore House, Salisbury Place

Edinburgh

EH9 1SH

UK

Telephone: +44 1316688866

E-mail: procurement@hes.scot

Fax: +44 1316688877

NUTS: UKM75

Internet address(es)

Main address: http://historicenvironment.scot

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity

Other: Other: Tourism, Built Environment, Conservation

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Jousting Events

Reference number: HES/C/3943

II.1.2) Main CPV code

79952000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Historic Environment Scotland’s Events Unit, within the Visitor Experience, Content and Learning Team stages a programme of events each year from small singleton performances to large scale re-enactment events.

Historic Environment Scotland has been hosting jousting events since 1999. The first of which was held at Tantallon Castle. Jousting is now one of Historic Environment Scotland’s flagship events and has become established in the annual events programme. Currently the event is held on Linlithgow Peel and at Caerlaverock Castle.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

Historic Environment Scotland’s Events Unit, within the Visitor Experience, Content and Learning Team stages a programme of events each year from small singleton performances to large scale re-enactment events.

Historic Environment Scotland has been hosting jousting events since 1999. The first of which was held at Tantallon Castle. Jousting is now one of Historic Environment Scotland’s flagship events and has become established in the annual events programme. Currently the event is held on Linlithgow Peel and at Caerlaverock Castle.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 70

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The Contract will run from 01 March 2019 to 28 February 2021 with 2 (two) options to extend 12 months. The maximum contract period will therefore be 4 (four) years dependent upon satisfactory completion of all aspects of the contract to date.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this

assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to

perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you

provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is

determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can

provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken

forward in this procurement exercise. Bank details may also be sought to support the above.

With reference to ESPD (Scotland) question 4B.5, it is a requirement of this contract that bidders hold, or can commit to obtain, prior to the

commence of any subsequently awarded contract, the types and levels of insurance indicated below:

- Employers (compulsory) Liability Insurance - GDP 5 million

- Public Liability Insurance - GDP 10 million


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 07/11/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 07/11/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

The Contract will run from 01 March 2019 to 28 February 2021 with 2 (two) options to extend 12 months. The maximum contract period will therefore be 4 (four) years dependent upon satisfactory completion of all aspects of the contract to date.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=559903.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:559903)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=559903

VI.4) Procedures for review

VI.4.1) Review body

Historic Environment Scotland

Longmore House, Salisbury Place

Edinburgh

EH9 1SH

UK

Telephone: +44 1316688866

Fax: +44 1316688877

Internet address(es)

URL: http://historicenvironment.scot

VI.5) Date of dispatch of this notice

04/10/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@hes.scot
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
291000EventsLeisure Services
179999other EducationEducation
299999other Leisure ServicesLeisure Services

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
100All Scotland
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
170Scotland South
140Tayside, Central & Fife

Document Family

Hide related notices
OCT333547: Jousting Events
Publication Date: 08/10/2018
Deadline: 07/11/2018
Notice Type: 02 Contract Notice
Authority name: Historic Environment Scotland
DEC340835: Jousting Events
Publication Date: 24/12/2018
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Historic Environment Scotland

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
08/10/2018 Document 1 - Instructions for Tenderers Document 1 - Instructions for Tenderers44.62 KB16
08/10/2018 Document 2 - Specification of Requirements Document 2 - Specification of Requirements61.71 KB23
08/10/2018 Document 4 - Quality Schedule Document 4 - Quality Schedule50.60 KB7
08/10/2018 Document 5 - Commercial Schedule Document 5 - Commercial Schedule12.19 KB14
08/10/2018 Appendix B Appendix B133.67 KB10
08/10/2018 Appendix C Purchaser’s Terms and Conditions Appendix C Purchaser’s Terms and Conditions158.09 KB7

Replaced Documents

There are no previous versions of these documents

Copyright © Public Contracts Scotland