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Notice Details

Title: MTC for Asbestos Air Monitoring, Surveys & Sampling to Domestic & Non-Domestic Properties
Reference No: OCT299427
OCID: ocds-r6ebe6-0000516693
Published by: North Lanarkshire Council
Publication Date: 28/10/2017
Deadline Date: 27/11/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: This Tender Documentation is for the provision of a measured term contract for Asbestos Air
Monitoring, Surveys and Sampling to Domestic and Non-Domestic Properties 2017 - 2021.
This procurement exercise is being carried out as three separate lots and the works comprise:-
Lot 1 – Air Monitoring Domestic Properties
Lot 2 – Air Monitoring Surveys and Sampling Non-Domestic Properties
Lot 3 – Surveys Domestic Properties
CPV: 71600000, 71600000, 71600000, 71600000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

North Lanarkshire Council

Civic Centre, Windmillhill Street

Motherwell

ML1 1AB

UK

Contact person: Head of Corporate, Procurement and Resource Solutions

Telephone: +44 1698302222

E-mail: edmondb@northlan.gov.uk

Fax: +44 1698275125

NUTS: UKM84

Internet address(es)

Main address: http://www.northlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://publiccontractsscotland.gov.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://publiccontractsscotland.gov.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

MTC for Asbestos Air Monitoring, Surveys & Sampling to Domestic & Non-Domestic Properties

Reference number: HO PM 17 045

II.1.2) Main CPV code

71600000

 

II.1.3) Type of contract

Services

II.1.4) Short description

This Tender Documentation is for the provision of a measured term contract for Asbestos Air

Monitoring, Surveys and Sampling to Domestic and Non-Domestic Properties 2017 - 2021.

This procurement exercise is being carried out as three separate lots and the works comprise:-

Lot 1 – Air Monitoring Domestic Properties

Lot 2 – Air Monitoring Surveys and Sampling Non-Domestic Properties

Lot 3 – Surveys Domestic Properties

II.1.5) Estimated total value

Value excluding VAT: 4 400 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Air Monitoring Domestic Properties

II.2.2) Additional CPV code(s)

71600000

II.2.3) Place of performance

NUTS code:

UKM84

II.2.4) Description of the procurement

Standard and priority air monitoring and sampling on site at various domestic council properties,in conjunction with the council’s asbestos removal contractor and under the supervision of the Council’s Asbestos Control Officer. All in accordance with the timescales laid down in this document. Including liaising with the Council’s asbestos removal contractor to arrange access to the site.

Laboratory testing of all samples and the preparation of an electronically recorded analysis report.

Samples to be turned round in accordance with the timescales laid down in the document.

Estimated annual value of works GBP 150,000.00.

II.2.5) Award criteria

Criteria below:

Quality criterion: End User Satisfaction / Weighting: 25%

Quality criterion: Programme Adherence / Weighting: 25%

Quality criterion: Health & Safety and Environmental / Weighting: 20%

Quality criterion: Fair Work Practices / Weighting: 10%

Quality criterion: Community Benefits / Weighting: 20%

Price / Weighting:  60%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Optional extension of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Air Monitoring Surveys and Sampling Non-Domestic Properties

II.2.2) Additional CPV code(s)

71600000

II.2.3) Place of performance

NUTS code:

UKM84

II.2.4) Description of the procurement

Standard and priority air monitoring and sampling on site at various non-domestic council properties,in conjunction with the council’s asbestos removal contractor and under the supervision of the Council’s Asbestos Control Officer. All in accordance with the timescales laid down in this document. Including liaising with the Council’s asbestos removal contractor to arrange access to the site.

Asbestos location survey work at various council properties including liaising with Property Managers to arrange access to site.

The execution of detailed asbestos/artex surveys and taking samples for laboratory testing under the supervision of the Council’s Asbestos Control Officer. All in accordance with the timescales laid down in this document.

Laboratory testing of all samples and the preparation of an electronically recorded analysis report. Samples to be turned round in accordance with the timescales laid down

in the document.

The laboratory testing of bulk samples taken or supplied by the Council to the

Contractor’s location. Samples to be turned round in accordance with the timescales laid

down in the document.

Estimate annual value of works GBP 200000.00

II.2.5) Award criteria

Criteria below:

Quality criterion: End User Satisfaction / Weighting: 25%

Quality criterion: Programme Adherence / Weighting: 25%

Quality criterion: Health & Safety and Environmental / Weighting: 20%

Quality criterion: Fair Work Practices / Weighting: 10%

Quality criterion: Community Benefits / Weighting: 20%

Price / Weighting:  60%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Optional extension of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Surveys Domestic Properties

II.2.2) Additional CPV code(s)

71600000

II.2.3) Place of performance

NUTS code:

UKM84

II.2.4) Description of the procurement

Asbestos location survey work at various council properties including liaising with Property Managers to arrange access to site.

The execution of detailed asbestos/artex surveys and taking samples for laboratory testing under the supervision of the Council’s Asbestos Control Officer. All in accordance with the timescales laid down in this document.

Laboratory testing of all samples and the preparation of an electronically recorded analysis report. Samples to be turned round in accordance with the timescales laid down

in the document.

The laboratory testing of bulk samples taken or supplied by the Council to the Contractor’s location. Samples to be turned round in accordance with the timescales laid down in the document.

Estimated annual value of works GBP 750000.00

II.2.5) Award criteria

Criteria below:

Quality criterion: End User Satisfaction / Weighting: 25%

Quality criterion: Programme Adherence / Weighting: 25%

Quality criterion: Health & Safety and Environmental / Weighting: 20%

Quality criterion: Fair Work Practices / Weighting: 10%

Quality criterion: Community Benefits / Weighting: 20%

Price / Weighting:  60%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Optional extension of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The contractor must be UKAS (ISO/IEC 17025:2005, ISO/IEC 17020:2004) accredited at the date of tender, and must remain so for the duration of the contract.

If required by the member state, Bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Determination of the Bidders financial status requires that in addition to the turnover limits stated below, all Bidders evidence the equivalent of Equifax ScoreCheck Grade of D- or above.

Bidders who commenced trading within the last three years and therefore unable to provide information for the timeframe stipulated must detail the date they started trading within their submission. Any Bidder unable to demonstrate the required turnover to the Councils

satisfaction will be excluded.

It is recommended the Bidders review their own ScoreCheck Grade in advance of returning their Bidders Submission. If following this review, Bidders consider that the ScoreCheck Grade does not reflect their current financial status; the Bidder should give a detailed

explanation at Question 4B.6 of the ESPD within the Bidders Response, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of the Bidder's financial status.

Where the Bidder is under no obligation to publish accounts and therefore does not have a ScoreCheck Grade or equivalent rating, they must provide their audited financial accounts for the previous two years as part of their Bidders Submission in order that the Council may assess these to determine the suitability of the Bidder to undertake a contract or contracts of this size. This assessment will consider whether or not there is any significant financial risk identified.

It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

Bidders will also be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

If the Bidder has decided to subcontract a part of the contract and relies on the subcontractor's capacities and capabilities to perform that part then a separate ESPDS for such subcontractors must be completed. This question should not be scored.


Minimum level(s) of standards required:

In order to undertake the above assessment, bidders should provide its average yearly turnover over the last three years and as detailed in the contract notice this figure must be in excess of 400000.00GBP for this procurement.

Determination of the Bidders financial status requires that in addition to the turnover limits stated above, all Bidders evidence the equivalent of Equifax ScoreCheck Grade of D- or above.

Employers (Compulsory) Liability Insurance = 10000000GBP

Public Liability Insurance = 5000000GBP

Product Liability Insurance = 5000000GBP

Contractors All Risk Insurance = 10000000GBP

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be asked to demonstrate that they have relevant experience to deliver the works in relation to this procurement. Bidders must be able to provide examples, to the satisfaction of the Council showing experience within the last five years. Any Bidder unable to fulfil this requirement will be excluded.

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management systems used by them to deliver the requirements detailed in 11.2.4.

Bidders will be required to confirm that they will employ environmental management measures to meet the following requirements: Carbon Reduction, Waste Reduction, Energy Efficiency.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the requirements detailed in 11.2.4.


Minimum level(s) of standards required:

Bidders will be asked to demonstrate that they have relevant experience to deliver the works in relation to this procurement. Bidders must be able to provide examples, to the satisfaction of the Council showing experience within the last five years. Any Bidder unable to fulfil this requirement will be excluded.

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management systems used by them to deliver the requirements detailed in 11.2.4.

Bidders will be required to confirm that they will employ environmental management measures to meet the following requirements: Carbon Reduction, Waste Reduction, Energy Efficiency.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the requirements detailed in 11.2.4.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/11/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 27/11/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

TUPE may apply. Refer to information within Contract Documents.

Bidders should note that both Section 9 Quality Questionnaire and Section 11 Selection Stage Document 2 Bidders Response (ESPD) must be fully completed to ensure tender submission is considered complete. Failure to fully complete all questions may result in submission being deemed non-compliant.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=516693.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

A summary of the expected community benefits has been provided as follows:

North Lanarkshire Council has, as part of its procurement strategy, made a commitment, where appropriate, to use its procurement of works, goods and services responsibly and to help it achieve its stated corporate aims, in particular in furtherance of ts "wellbeing" powers under the Local Government in Scotland Act 2003.

The Council has also developed a specific policy on Community Benefits in Procurement under which is will consider whether social considerations/community benefits can be included, where it is making capital investments or services/goods are being purchased. The Council's policy was adopted on 9th September 2010.

The Council's policy, in particular, is to consider measures to encourage:

The targeted recruitment and training of the long-term unemployed and those furthest from the job market.

Awareness of opportunities and scope for involvement of small to medium (SME) sized business and social enterprises.

Measures to provide employment and training opportunities.

Measures to provide educational benefits to communities.

Measures to enhance engagement with/opportunities for community organisations and/or SMEs.

Other measures providing community benefits.

(SC Ref:516693)

VI.4) Procedures for review

VI.4.1) Review body

North Lanarkshire Council

Civic Centre, Windmillhill Street

Motherwell

ML1 1AB

UK

Telephone: +44 1698302222

Fax: +44 1698275125

Internet address(es)

URL: http://www.northlanarkshire.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. A Tenderer that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.

VI.5) Date of dispatch of this notice

27/10/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
21/11/2017 14:13ADDED FILE: Revised Document Upload

Lot 2 Description of Works Section 5.1 revision - please substitute original page for revised page.
21/11/2017 14:30Clarification to Q12

Further to Q12 and the subsequent reply, for further clarification, tenderers should allow 1 sample per property for 85% of the quantity and 2 or more samples for the remaining 15% of the properties. The quantities are indicative and for tendering purposes only.
22/11/2017 14:47Additional Clarification to Q12

The samples were taken over approximately 270 properties, quantities of samples have varied from 1 to 198 depending on the types of work ie, refurbishment, management surveys, asbestos related incidents, additional samples taken during air tests.
Main Contact: edmondb@northlan.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
181500Monitoring - Environmental ServicesEnvironmental Services
189999other Environmental ServicesEnvironmental Services
182000Testing and InspectionEnvironmental Services

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Document Family

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Deadline: 27/11/2017
Notice Type: 02 Contract Notice
Authority name: North Lanarkshire Council
JUN321366: MTC for Asbestos Air Monitoring, Surveys & Sampling to Domestic & Non-Domestic Properties
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Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
28/10/2017 Common Area Management Surveys Schedule Common Area Management Survey Schedule106.84 KB38
28/10/2017 Common Area Reinspections Schedule Common Area Re-inspection Schedule167.66 KB35
28/10/2017 Lot 1 - FofT-Sum-Spec-Bill Lot 1 FOT, Summary, Specification(Word Format)121.00 KB41
28/10/2017 Lot 1 Description of Works Lot 1 Description of Works (Excel Format)40.23 KB38
28/10/2017 Lot 2 - FofT-Sum-Spec-Bill Lot 2 FOT, Summary, Specification (Word Format)121.00 KB32
28/10/2017 Lot 2 Description of Works Lot 2 Description of Works (Excel Format)45.81 KB38
28/10/2017 Lot 3 - FofT-Sum-Spec-Bill Lot 3 FOT, Summary, Specification (Word Format)119.00 KB33
28/10/2017 Lot 3 -Description of Works Lot 3 Description of Works (Excel Format)33.50 KB35
28/10/2017 MTC Asbestos Removals Air Monitoring and Sampling to Domestic and Non-Domestic Properties 2017 - 2021 Contract Document814.34 KB45
28/10/2017 Documents and Forms Documents & Forms (Word Format)873.50 KB48
21/11/2017 Lot 2 Description of Works Section 5.1 v2 Lot 2 Description of Works Section 5.1 revision - please substitute original page for revised page.15.27 KB19

Replaced Documents

There are no previous versions of these documents

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