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Notice Details

Title: Contract for the provision of Payroll Services
Reference No: MAR314191
OCID: ocds-r6ebe6-0000536087
Published by: SRUC
Publication Date: 21/03/2018
Deadline Date: 27/04/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: SRUC seeks an innovative solution that will provide access to a payroll system that allows self-input and reporting coupled to a Managed Service covering payroll calculations, payroll advice, support and guidance where needed.
CPV: 79211110, 79631000, 79211110.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

SRUC

Kings Buildings, West Mains Road

Edinburgh

EH9 3JG

UK

Telephone: +44 01315354384

E-mail: procurement@sruc.ac.uk

Fax: +44 01315354314

NUTS: UKM75

Internet address(es)

Main address: http://www.sruc.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00021

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Other: Education, Research & Consultancy

I.5) Main activity

Other: Education, Research & Consultancy

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Contract for the provision of Payroll Services

Reference number: 11800

II.1.2) Main CPV code

79211110

 

II.1.3) Type of contract

Services

II.1.4) Short description

SRUC seeks an innovative solution that will provide access to a payroll system that allows self-input and reporting coupled to a Managed Service covering payroll calculations, payroll advice, support and guidance where needed.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79631000

79211110

II.2.3) Place of performance

NUTS code:

UKM75


Main site or place of performance:

SRUC, West Mains Road, Edinburgh EH9 3JG, United Kingdom

II.2.4) Description of the procurement

SRUC seeks an innovative solution that will provide access to a payroll system that allows self-input and reporting coupled to a Managed Service covering payroll calculations, payroll advice, support and guidance where needed.

Tenderers must ensure that they meet all obligations as a data processor, as set out under the requirements of General Data Protection Regulations (GDPR). Where data would be processed by any other third parties in execution of this Contract then these must be clearly stated in the tender response.

Tenderers must complete and submit both the ESPD, and Schedule 3, 4, 5, 6 and 7 of the Invitation to Tender document. Failure to complete and submit the ESPD, and Schedule 3, 4, 5, 6 and 7 of this document will result in the tenderer’s submission being rejected.

The full requirement of each award criterion is detailed in Schedule 3 of the Invitation to Tender. Tenderers are requested to respond therein with clear proposals for each of the elements and should note the maximum word count for each section, if indicated.

A short list of a maximum of three suppliers will be drawn up based on the top three scores for award criteria Section 1, 2, 3, 4 and Pricing. The short listed suppliers will be invited to present their proposal and provide an overview of their system to SRUC. The presentation will be scored as per award criteria Section 5, with the awarded score being added to that for Section 1, 2, 3, 4 and Pricing.

Further Tenderers are required to disclose:

1. whether they rely on the capacities of others and any sub-contractors not being relied on to meet the selection criteria (see ESPD Part II);

2.whether they can provide certification regarding payment of social security contributions and taxes (see ESPD Part II A.16.5);

3. whether they are enrolled in a relevant professional or trade register (see ESPD Part VI A);

4. details of Economic and Financial Standing (see ESPD Part VI B).

II.2.5) Award criteria

Criteria below:

Quality criterion: Professional Ability & Resources / Weighting: 15

Quality criterion: Customer Service / Weighting: 10

Quality criterion: Data Protection & Quality / Weighting: 15

Quality criterion: Innovation & Added Value / Weighting: 5

Quality criterion: Presentation / Weighting: 5

Price / Weighting:  50

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The contract will be for a period of 4 years, with the option by mutual agreement to extend for two further periods of 12 months each, unless the contract is terminated earlier, in accordance with the provisions of clause 19 of the Purchaser’s Terms and Conditions of Contract as detailed in Schedule 8 of this tender.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

To ensure future functionality and best value, SRUC invites proposals for a HR system that could be added to our payroll system now or in the future.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See Tender documentation.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/04/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 27/04/2018

Local time: 12:00

Place:

SRUC, West Mains Road, Edinburgh, EH9 3JG

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Six months prior to the end of contract.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=536087.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:536087)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=536087

VI.4) Procedures for review

VI.4.1) Review body

SRUC

Kings Buildings, West Mains Road

Edinburgh

EH9 3JG

UK

Telephone: +44 01315354384

Fax: +44 01315354314

Internet address(es)

URL: http://www.sruc.ac.uk

VI.5) Date of dispatch of this notice

20/03/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@sruc.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
209999other Financial ServicesFinancial Services
271600SoftwareInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians

Document Family

Hide related notices
MAR314191: Contract for the provision of Payroll Services
Publication Date: 21/03/2018
Deadline: 27/04/2018
Notice Type: 02 Contract Notice
Authority name: SRUC
JUL325238: Contract for the provision of Payroll Services
Publication Date: 16/07/2018
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: SRUC

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
21/03/2018 11800 ITT Payroll Services FINAL 11800 ITT Payroll Services124.29 KB41
21/03/2018 11800 Payroll Services ESPD 11800 Payroll Services ESPD100.58 KB38

Replaced Documents

There are no previous versions of these documents

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