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Notice Details

Title: New Gorbals H.A. Passenger Lift Maintenance & Repair Contract: 01/10/17 - 30/09/20
Published by: New Gorbals Housing Association
Publication Date: 17/07/2017
Deadline Date: 11/08/2017
Deadline Time: 17:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: The work to be carried out under this Contract consists of Planned Servicing and Reactive Maintenance to passenger lift installations within various residential properties. The properties are located across the Gorbals area of Glasgow as detailed within the Invitation to Tender document.
CPV: 50750000, 50750000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

New Gorbals Housing Association

187 Crown Street

Glasgow

G5 9XT

UK

Telephone: +44 1414293900

E-mail: paul@newgorbalsha.org.uk

NUTS: UKM34

Internet address(es)

Main address: www.newgorbalsha.org.uk

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

New Gorbals H.A. Passenger Lift Maintenance & Repair Contract: 01/10/17 - 30/09/20

Reference number: ESP: 3981

II.1.2) Main CPV code

50750000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The work to be carried out under this Contract consists of Planned Servicing and Reactive Maintenance to passenger lift installations within various residential properties. The properties are located across the Gorbals area of Glasgow as detailed within the Invitation to Tender document.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50750000

II.2.3) Place of performance

NUTS code:

UKM34


Main site or place of performance:

The Gorbals area of Glasgow

II.2.4) Description of the procurement

The work to be carried out under this Contract consists of Planned Servicing and Reactive Maintenance to passenger lift installations within various residential properties. The properties are located across the Gorbals area of Glasgow as detailed elsewhere within document.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2017

End: 30/09/2020

This contract is subject to renewal: Yes

Description of renewals:

The Contract is to be let for a period of three years with an option to extend the contract on a yearly basis for a further two years. Any decision to extend the contract will be made entirely at the Employer's discretion and will be subject to satisfactory performance against published key performance indicators.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In response to 4A.2 the Service provider must be a member of LEIA, or have an equivalent in-house structure.

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

Please refer to this section when completing section 4B of the ESPD (Scotland):

Question Reference 4B.1.1: Bidders will require to have a general minimum yearly turnover of 200,000.00 GBP for the last 3 years. As evidence for this Southside Housing Association may ask for annual accounts for the bidder.

Question Reference 4B.2.1: Bidders will require to have a specific minimum yearly turnover of 200,000.00 GBP for the last 3 years in the business area covered by the contract. As evidence for this Southside Housing association may ask for annual accounts for the bidder.

Question Reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup/started trading.

Question Reference 4B.4:

Bidders must demonstrate a return on capital employed at a ratio of greater than zero.

Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).

Bidders must demonstrate a Current Ratio of greater than 1.

Current Ratio will be calculated as follows: new current assets divided by net current liabilities.

There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.

Question Reference 4B.5.1 and 4B.5.2:It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers (Compulsory)Liability Insurance - 10million GBP

Public Liability Insurance - 10million GBP

Professional Indemnity Insurance - 1million GBP

III.1.3) Technical and professional ability

Minimum level(s) of standards required:

In response to Question 4C.1.2 bidders will be required to provide no more than 2 examples of contracts which demonstrate the contractor's ability to perform contracts of the scope, size and nature similar to the Works as described in part II.2.4 of this Contract Notice.

The example contracts must have been worked on in the last three years and demonstrate (over the 2 examples) the relevant experience to deliver the works.

The example projects must therefore be within a housing environment and the Bidder must have been appointed as the Main Contractor and must employ directly employed lift maintenance and repair engineers/technicians.

The example contracts must have been on-going for at least 12 months and the Bidder must be able to provide evidence of this.

In response to 4C.4 The Bidder must be able to provide a call handling facility 24 hours per day 7 days per week.

In response to 4C.6 Bidders will be required to confirm that they are LEIA Registered (or have equivalent in-house structure) and their directly employed operatives have the following relevant educational and professional qualifications;

All trades persons must be qualified to carry out passenger lift maintenance and repair works as required by this contract to NVQ Level 3 as a minimum.

Engineers/technicians engaged in electrical works must be NICEIC/SELECT registered (or equivalent).

All operatives engaged in site works must have current UKATA asbestos awareness training (note; - sub-contractors ARE NOT TO BE USED for the passenger lift servicing and repair works).

In response to 4C.6.1 Bidders will be required to confirm that all supervisors must be trade qualified and have the same level of qualifications as set out for the site operatives as listed above, in addition supervisors to hold supervisory qualifications such as SSSTS or equivalent.

In response to 4D.1 (1.1 and 1.2) - Quality Assurance Schemes and Environmental Management Standards - The bidder must hold a UKAS(or equivalent)accredited independent third party certificate of compliance in accordance with BS EN ISO9001(or equivalent), AND the bidder must hold a UKAS(or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent)or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP)forum. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provided this information.

4D.2 (2.1 and 2.2) The bidder must hold a UKAS (or equivalent)accredited independent third party certificate of compliance with BS EN ISO 14001(or equivalent)or a valid EMAS(or equivalent)certificate. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provided this information.

If the Bidder cannot fulfill all of the above requirements they should not complete the ESPD or ITT documentation.

Unsatisfactory responses to Section D will result in a failure score.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

As noted previously in this notice within section III.1.3) Technical and professional ability

III.2.2) Contract performance conditions

The Contractor will adhere to the requirements of the Client Specification and Service Level Agreement as well as all other Conditions contained within the Invitation to Tender Document

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/08/2017

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 09/11/2017

IV.2.7) Conditions for opening of tenders

Date: 14/08/2017

Local time: 09:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

The Contract will be awarded for a period of three years with the option to extend thereafter on a yearly basis up to a maximum of two additional years. The earliest potential timescale for publication of a new notice is therefore July 2020.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

ESPD assessment methodology - Pass/Fail.

ITT assessment methodology - the criteria are detailed within Appendix 4 of the Invitation to Tender document.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=504006.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:504006)

VI.4) Procedures for review

VI.4.1) Review body

New Gorbals Housing Association

187 Crown Street

Glasgow

G5 9XT

UK

Telephone: +44 1414293900

VI.5) Date of dispatch of this notice

13/07/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
17/07/2017 16:28ADDED FILE: New Gorbals H.A. Passenger Lift Maintenance and Repair: 2017-2020

ESPD (Scotland) MS Word version
03/08/2017 15:29REPLACED FILE: Appendix 1 - Maintenance Fees - NGHA

Pricing Appendix 1 (Revision 1) - MS Excel version
Main Contact: paul@newgorbalsha.org.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
191400LiftsFacilities and Management Services
191411Lifts - Repair and MaintenanceFacilities and Management Services

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Document Family

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Deadline: 11/08/2017
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Authority name: Ewing Somerville Partnership (Scotland) Ltd.
NOV302001: New Gorbals H.A. Passenger Lift Maintenance & Repair Contract: 01/10/17 - 30/09/20
Publication Date: 23/11/2017
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Ewing Somerville Partnership (Scotland) Ltd.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
17/07/2017 Appendix 2 - Insurance and Labour Rates - NGHA Pricing Appendix 2 - MS Excel version39.50 KB18
17/07/2017 Appendix 3 - Supplementary Tests - NGHA Pricing Appendix 3 - MS Excel version12.51 KB18
17/07/2017 Appendix 4 - Additional Fees for Lifts NGHA Pricing Appendix 4 - MS Excel version37.00 KB19
17/07/2017 New Gorbals HA Lift Maintenance & Repair Contract ITT Invitation to Tender document - PDF version826.42 KB33
17/07/2017 Full ESPD v 1.9 ESPD (Scotland) MS Word version102.66 KB16
03/08/2017 Appendix 1 (Revision 1) - Maintenance Fees - NGHA Pricing Appendix 1 (Revision 1) - MS Excel version20.93 KB13

Replaced Documents

CreatedNameDescriptionSize
17/07/2017Appendix 1 - Maintenance Fees - NGHAPricing Appendix 1 - MS Excel version20.23 KB

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