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Notice Details

Title: Hire of Surfacing Plant & Planing Equipment
Reference No: JUL120749
OCID: ocds-r6ebe6-0000233451
Published by: Inverclyde Council
Publication Date: 27/07/2012
Application Deadline: 03/09/2012
Deadline Date: 05/09/2012
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Inverclyde Council require a provision for the Hire of Surfacing Plant & Planing Equipment as detailed within the tender documents. The hire of equipment will be on an as and when required basis. The Framework will be splite into 4 lots as detailed below:-
Lot 1 - Surfacing Plant
Lot 2 - Tanker Hire
Lot 3 - Planers
Lot 4 - Road Sweepers
Any resulting contract will constitute a framework agreement between Inverclyde Council and the successful tenderers. No guarantee can be given by the Council to the amount of work or value generated by this framework.
CPV: 44113700, 45233142, 50230000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Inverclyde Council

Municipal Buildings, 22 Clyde Square

Greenock

PA15 1LX

UK

Corporate Procurement

Sandra Bisset

+44 1475712039


+44 14757121010

http://www.inverclyde.gov.uk

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00168
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Hire of Surfacing Plant & Planing Equipment

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

1

II.1.2)

Main site or location of works, place of delivery or performance

Inverclyde Geographical Area



UKM35

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

12

Duration of the framework agreement

24

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

734000GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Inverclyde Council require a provision for the Hire of Surfacing Plant & Planing Equipment as detailed within the tender documents. The hire of equipment will be on an as and when required basis. The Framework will be splite into 4 lots as detailed below:-

Lot 1 - Surfacing Plant

Lot 2 - Tanker Hire

Lot 3 - Planers

Lot 4 - Road Sweepers

Any resulting contract will constitute a framework agreement between Inverclyde Council and the successful tenderers. No guarantee can be given by the Council to the amount of work or value generated by this framework.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=233451.

II.1.6)

Common Procurement Vocabulary (CPV)

44113700
45233142
50230000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Estimated volumes and values detailed within Contract Schedule and tender documents.

734000
GBP

II.2.2)

Options

Option to extend for a further 12 months from 1st October 2013 until 30th September 2014.

Provisional timetable for recourse to these options

12

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

24

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide a reference from their bank.

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.




III.2.3)

Technical capacity


(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.

(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided

(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

(8) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;

(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

(10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

(11) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.

(12) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.




III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


No

Yes
Financial/Price 70
Quality of Service 30

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CP0101/ENV

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 03-09-2012

 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 05-09-2012  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

3 

IV.3.8)

Conditions for opening tenders



 05-09-2012  12:00
Municipal Buildings, Clyde Square, Greenock

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


May 2013/4

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Tenderers should offer for any or all lots. There will be a 2 stage approach to the evaluation of this tender. The selection criteria in Stage 1 will be assessed in accordance with your tender and only those tenderer's that satisfactorily meet the requirements specfied will proceed to Stage 2 Award Criteria, specifics detailed within the tender documents.

Any award of the framework will be based on the most economically advantageous offer(s) received for each individual lot based on the criteria stated. Inverclyde Council reserves the right to award the framework to one supplier, to award the framework on a shared basis, to award the framework to more than one supplier in each lot or not accept any offer.

Inverclyde Council also reserves the right to award this framework in whole or in part.

(SC Ref:233451)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures


Inverclyde Council

Head of Legal & Democratic Services, Municipal Buildings, 22 Clyde Square

Greenock

PA15 1LX

UK




Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

Inverclyde Council will incorporate a minimum 10 calendar day standstill period at the point of information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before a contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the part referred in I.1 hereof. if an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts (Scotland) regulations 2006 (SSI2006 No1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 27-07-2012

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



Inverclyde Council

Municipal Buildings, 22 Clyde Square

Greenock

PA15 1LX

UK

Corporate Procurement

Sandra Bisset

+44 1475712039


+44 14757121010
http://www.inverclyde.gov.uk

II)

Address and contact points from which specifications and additional documentation may be obtained



Inverclyde Council

Corporate Procurement, Municipal Buildings, Clyde Square

Greenock

PA15 1LX

UK

Sandra Bisset

+44 1475712039


+44 14757121010
http://www.inverclyde.gov.uk

III)

Address and contact points to which Tenders/Requests to Participate must be sent



Inverclyde Council

Municipal Buildings, 22 Clyde Square

Greenock

PA15 1LX

UK

Customer Service Centre

Head of Legal & Democratic Services

+44 1475712039


+44 14757121010
http://www.inverclyde.gov.uk

ANNEX B

Information About Lots

1     Surfacing Plant Hire

1)

Short Description

Details contained in the Contract Schedule of requirements.

2)

Common Procurement Vocabulary (CPV)

50230000

3)

Quantity or scope

see approximated volumes detailed in Contract Schedule


 360000  GBP.

4)

Indication about different contract dates

24

5)

Additional Information about lots

ANNEX B

Information About Lots

2     Tanker Hire

1)

Short Description

As detailed in Contract Schedule for our requirements.

2)

Common Procurement Vocabulary (CPV)

50230000

3)

Quantity or scope

Estimated volumes detailed in the contract Schedule.


 80000  GBP.

4)

Indication about different contract dates

24

5)

Additional Information about lots

ANNEX B

Information About Lots

3     Planing Equipment

1)

Short Description

As detailed in the Contract Schedule for our requirements.

2)

Common Procurement Vocabulary (CPV)

50230000

3)

Quantity or scope

Estimated volumes are detailed in the Contract Schedule


 240000  GBP.

4)

Indication about different contract dates

24

5)

Additional Information about lots

ANNEX B

Information About Lots

4     Road Sweepers

1)

Short Description

As detailed in our Contract Schedule for our requirements.

2)

Common Procurement Vocabulary (CPV)

50230000

3)

Quantity or scope

Estimated volumes are detailed within the contract schedule.


 54000  GBP.

4)

Indication about different contract dates

24

5)

Additional Information about lots



Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: N/a
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
239999other Highway Equipment and MaterialsHighway Equipment and Materials
391211Roads - MaintenanceWorks - Construction, Repair and Maintenance
391212Roads - RepairWorks - Construction, Repair and Maintenance

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Document Family

Hide related notices
JUL120749: Hire of Surfacing Plant & Planing Equipment
Publication Date: 27/07/2012
Deadline: 05/09/2012
Notice Type: Contract Notice
Authority name: Inverclyde Council
DEC131552: Hire of Surfacing Plant & Planing Equipment
Publication Date: 05/12/2012
Notice Type: Contract Award Notice
Authority name: Inverclyde Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
27/07/2012 Appendix 1 - Contract Schedule - Hire of Surfacing Plant CP0101ENV - v3 Pricing Schedule351.50 KB0
27/07/2012 Appendix 2 Sub Criteria Scoring Appendix 2 - Sub Criteria Scoring23.00 KB0
27/07/2012 Hire of Surfacing Plant & Planing Equipment SB - Final ITT Documents766.17 KB0

Replaced Documents

There are no previous versions of these documents

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