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Notice Details

Title: Supply and Implementation of an Integrated Finance & P2P System
Reference No: JAN343665
OCID: ocds-r6ebe6-0000571525
Published by: Scottish Borders Housing Association
Publication Date: 31/01/2019
Deadline Date: Cancelled
Deadline Time:
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies, digital services and full integration between other associated software packages used throughout the association.
CPV: 48440000, 48443000, 48442000, 72000000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Scottish Borders Housing Association

South Bridge House, Whinfield Road

Selkirk

TD7 5DT

UK

E-mail: sbha@shawc.co.uk

NUTS: UKM91

Internet address(es)

Main address: http://www.sbha.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply and Implementation of an Integrated Finance & P2P System

II.1.2) Main CPV code

48440000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies, digital services and full integration between other associated software packages used throughout the association.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48443000

48442000

72000000

II.2.3) Place of performance

NUTS code:

UKM91


Main site or place of performance:

Scottish Borders Housing Association

II.2.4) Description of the procurement

Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies and digital integration between other associated software packages used throughout the association.

Potential Services include, but are not limited to: Supply and Implementation; Migration Support; Integrations; Support and Maintenance)

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

At the discretion of SBHA the Contract may be extended by 2 * 12 month increments.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional modules may be required during the Contract.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

*** CHANGES FROM PREVIOUS CONTRACT ***

The systems can be hosted on-premise on SBHA servers, externally hosted or delivered as a SaaS solution. The total cost of ownership will be taken into account for each option.

We have removed the requirement to have proven experience of integrating to Northgate Housing System.

We have removed the estimated budget of 160k GBP over 5 years.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Please note the ESPD will be evaluated on the basis of pass/fail.

Please refer to these statements when completing section 4B of the ESPD (Scotland:

Statements 4B.5.1 and 4B.5.2 - it is a requirement of this contract that Bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below -

Employer's (Compulsory) Liability Insurance = 5 million GBP

Public Liability Insurance = 5 million GBP

Product Liability = 5 million GBP

Professional Indemnity Insurance = 1 million GBP


Minimum level(s) of standards required:

Statement 4B.4 - it is a requirement of this contract that Tenderers should have a credit rating of 51 or above. This will be tested by an Experian credit check undertaken by SBHA.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure - Accelerated procedure

Justification:

The previous OJEU Open procurement only returned one bid and this would not comply with SBHA's procurement policy of being able to demonstrate VFM. We therefore need to re run the exercise and urgently need to identify a provider.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/02/2019

Local time: 09:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 18/02/2019

Local time: 09:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=571525.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:571525)

VI.4) Procedures for review

VI.4.1) Review body

Scottish Borders Housing Association

South Bridge House, Whinfield Road

Selkirk

TD7 5DT

UK

Telephone: +44 1750724444

Fax: +44 1750724445

Internet address(es)

URL: http://www.sbha.org.uk

VI.5) Date of dispatch of this notice

29/01/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
12/02/2019 08:48Notice Cancelled

This notice has been cancelled. The original deadline date of 18/02/2019 is no longer applicable.

I am sorry to advise that we taken the difficult decision to cancel this tender due to internal operational issues.

We are hoping to re advertise it Mid May.
Main Contact: sbha@shawc.co.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
271500Services - Information Communication TechnologyInformation Communication Technology
271600SoftwareInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
170Scotland South

Document Family

Hide related notices
JAN343665: Supply and Implementation of an Integrated Finance & P2P System
Publication Date: 31/01/2019
Deadline: Cancelled
Notice Type: 02 Contract Notice
Authority name: Scottish Borders Housing Association
FEB345270: Supply and Implementation of an Integrated Finance & P2P System
Publication Date: 14/02/2019
Notice Type: 03 Contract Award Notice - Incomplete Procedure
Authority name: Scottish Borders Housing Association

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
31/01/2019 ESPD V2 ESPD157.86 KB32
31/01/2019 Finance and P2P System Specification V2 Specification of Requirements40.94 KB35
31/01/2019 Invitation to Tender - Supply and Implementation of Integrated Finance and P2P System V2 Invitation to Tender573.83 KB33

Replaced Documents

There are no previous versions of these documents

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