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Notice Details

Title: Consultancy Support for IT Outsourcing
Reference No: JAN195996
OCID: ocds-r6ebe6-0000331835
Published by: Scottish Water
Publication Date: 05/01/2015
Deadline Date: 22/01/2015
Deadline Time: 12:00
Notice Type: Utility - Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Scottish Water wishes to engage with a consultant to support development of a Sourcing Strategy for its IT Products and Services. These are currently delivered through outsourcing agreements with 3 global IT partners, which expire in August 2018.
Scottish Water is conducting a full review of its sourcing strategy, service requirements, supply chain design and service integration solution in preparation for a formal procurement.
Potential bidders must demonstrate that they meet these minimum criteria:
1. Within the last 18 months they have provided consultancy support to a similarly scoped project that involved re-procurement of IT external support from an existing environment of outsourced provision to multiple partners.
2. Track record of successful support in the development of sourcing strategies for clients with at least 50 million (GBP) of annual expenditure on external IT service/products.
CPV: 72223000.

CONTRACT NOTICE - UTILITIES

Section I: Contracting Entity

I.1)

Name, Address and Contact Point(s)


Scottish Water

The Bridge, Buchanan Gate Business Park

Cumbernauld Road

Stepps, Glasgow

UK

Andrew Neilson

+44 1414147990

andrew.neilson@scottishwater.co.uk


www.scottishwater.co.uk

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10303
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I.2)

Main activity or activities of the contracting entity

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Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity

Consultancy Support for IT Outsourcing

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

7

II.1.2)

Site or location of works, place of delivery or performance

Central Scotland


NUTS Code UKM

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

4

Estimated total value of purchases for the entire duration of the framework agreement

300000800000
GBP

Frequency of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Scottish Water wishes to engage with a consultant to support development of a Sourcing Strategy for its IT Products and Services. These are currently delivered through outsourcing agreements with 3 global IT partners, which expire in August 2018.

Scottish Water is conducting a full review of its sourcing strategy, service requirements, supply chain design and service integration solution in preparation for a formal procurement.

Potential bidders must demonstrate that they meet these minimum criteria:

1. Within the last 18 months they have provided consultancy support to a similarly scoped project that involved re-procurement of IT external support from an existing environment of outsourced provision to multiple partners.

2. Track record of successful support in the development of sourcing strategies for clients with at least 50 million (GBP) of annual expenditure on external IT service/products.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=331835.

II.1.6)

Common Procurement Vocabulary (CPV)

72223000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Scottish Water wishes to engage with a consultant to support development of a Sourcing Strategy for its IT Products and Services. These are currently delivered through outsourcing agreements with 3 global IT partners, which expire in August 2018.

Scottish Water is conducting a full review of its sourcing strategy, service requirements, supply chain design and service integration solution in preparation for a formal procurement.

Potential bidders must demonstrate that they meet these minimum criteria:

1. Within the last 18 months they have provided consultancy support to a similarly scoped project that involved re-procurement of IT external support from an existing environment of outsourced provision to multiple partners.

2. Track record of successful support in the development of sourcing strategies for clients with at least 50 million (GBP)of annual expenditure on external IT service/products.

Objectives of the project are to:

1.Identify a Sourcing Model with the right number of providers and work packaging to maximise commercial and technical synergies, minimise procurement and management costs, and avoid complacency or dependency. This will include Scottish Water both as a delivery organisation and as a retained organisation.

2. Review the end to end service requirement to identify the best means of delivering Scottish Waters Business requirement.

3. Assist Scottish Water in the review, assessment and selection of preferred suppliers.

4. Develop an effective eco-system including specialist niche companies alongside primary service partners, working together positively and productively to maximise innovation

5. Support implementation of a service integration solution and alliance model across Scottish Water providers which drives real co-operation, end-to-end service improvement, Customer Awareness, value for money and business advantage for Scottish Water.

6. Recommend commercial and pricing models which incentivise positive provider behaviours and so deliver cost reduction, service improvement, flexibility and additional business value.

7. Develop a performance management system across all strategic Scottish Water IT partners that not only delivers the expected benefits but goes further to extract the full potential value available from each sourcing relationship.

8. Review current IT Business Change programme delivery models and recommend improvements so that Scottish Water can deliver the challenging programmes being implemented over the coming years (2015 to 2021).

9. Recommend a shape for the Scottish Water retained organisation so it is fit-for-purpose and can deliver the expected benefits from and implement the new sourcing model going forward.

10. Review all currently in-house delivered services and recommend best of breed model for future delivery.

11. Recommend how Scottish Water can capitalise fully on any new opportunities and capabilities in the sourcing marketplace – e.g. Independent SIAM services, RPA (robotic process automation), re-shoring, impact sourcing.

Potential bidders should note that Scottish Water requires the consultancy support to commence immediately on award, expected to be during April 2015.

300000800000
GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable contracts, estimated time frame for subsequent calls for competition:

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required

Scottish Water reserves the right to require deposits, guarantees, bonds or other forms of appropriate security

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of suppliers,contractors or service providers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

Expressions of interest should be submitted through Public Contracts Scotland by the date indicated. Thereafter all applicants will be requested to complete a Pre-Qualification Questionnaire. Questionnaires will be issued electronically to all applicants through Public Contracts Scotland - Tenders after the deadline for noting interest (i.e. after 20th January). To avoid delay in receiving the questionnaire, please ensure that your organisation is also registered on "Public Contracts Scotland - Tenders" (N.B. this is not the same as the Public Contracts Scotland registration.) Responses to Pre-Qualification Questionnaires will be assessed and used to short-list applicants who will be invited to proceed to the next stage of the tender process. Applicants will only be assessed based on the answers provided in the questionnaires.

III.2.2)

Economic and financial capacity


Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary.


III.2.3)

Technical capacity


Applicants must complete the technical questions within the pre-qualification questionnaire and tender documents. As a minimum requirement, within the last 18 months they must have: (1) provided consultancy support to a similarly scoped project that involved re-procurement of IT external support from an existing environment of outsourced provision to multiple partners. (2) a track record of successful support in the development of sourcing strategies for clients with at least 50 million (LBP) of annual expenditure on external IT service/products.


III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for executing the contract?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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IV.2)

Award Criteria

No

Yes
No

IV.2.2)

An electronic auction will be used

No

IV.3) Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting entity

SW15/ITT/970

IV.3.2)

Previous publication concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining contract document and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 20-01-2015  12:00

IV.3.5)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.6)

Minimum time frame during which the tenderer must maintain its tender 

IV.3.7)

Conditions for opening tenders




Section VI: Complementary Information

VI.1)

Indicate whether this Procurement is a Recurrent one and the estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

This contract notice does not preclude Scottish Water from issuing other contract notices for specific requirements from time to time. The contents of this Notice are sufficient for submissions of pre-qualification data all other communications are discouraged. Responses to the OJEU Notice will be evaluated based on Section III.2 and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination

(SC Ref:331835)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals


In accordance with regulation 33 of The Utilities Contracts (Scotland) Regulations 2006 as amended (the Regulations) Scottish Water will incorporate a minimum of 10 calendar day standstill period between the communication of the award decision and the decision to enter into the contract with the successful tenderer. A breach of any duty owed under the Regulation is actionable by any economic operator which, in consequence of the breach, suffers, or risks suffering, loss or damage and such proceedings may be brought either the Sheriff Court or Court of Session. Any such action must be brought within 3 months from the date when grounds for the bringing of proceedings first arose unless the Court considers that there is good reason for extending the period within which proceedings may be brought

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 05-01-2015

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
20/01/2015 10:10Submission Deadline/Application Deadline Date(s) Changed

The Deadline date was changed from 20/01/2015 12:00 to 22/01/2015 12:00.

Deadline extended as PQQ will not be ready to send out until 22nd Jan.
Main Contact: andrew.neilson@scottishwater.co.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
151800Information Technology ConsultancyConsultancy

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians
150Glasgow & Strathclyde
140Tayside, Central & Fife

Document Family

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Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

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