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Notice Details

Title: Partick Housing Association Consultants' Framework - Architectural Services
Published by: Partick Housing Association Limited
Publication Date: 29/01/2013
Deadline Date: 01/03/2013
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Abstract: Partick HA intends to establish a Consultants’ Framework Agreement, which will provide the consultancy services it requires to deliver a programme of development, planned maintenance and major repairs projects over four years starting in June 2013. The Framework Agreement will be established for six professional disciplines:
The numbers of consultants admitted to the framework for each discipline will be as follows:
Architect (including Landscape Architect) 3
Quantity Surveyor/ Employers Agent 3
Structural Engineer 3
Mechanical and Electrical Engineer 2
Clerk of Works. 2
Construction Design Management 2
The projects for which consultancy services will be required will vary in type, scale, and procurement route. It is not possible to be specific about the total volume or value of the work to be undertaken during the four year contract year period. Typically over a four year period the Association would expect to be procuring the following types of work.
- 2 no. new build housing projects with a works cost of c GBP5m each.
- 8 no. major repairs projects, involving work to the common parts of traditional sandstone tenements, with average works cost of GBP100,000.
- Planned maintenance work with a value of c. GBP500,000 per annum, including replacing windows, kitchens, bathrooms, central heating systems, door entry systems rewiring, back court improvements and redecoration of common parts.
The total estimated value of the works for which consultants are required is likely to be c. GBP3.2m per annum over the four year period. However not all projects will require a full design team and the consultancy services required will be tailored to the type and scale of each project. For smaller projects a lead consultant might be appointed from the framework with other disciplines sub-contracted as required.
Once the members of the framework are established PHA will purchase consultant services for individual projects under call-off contracts, taking cognisance of each consultant’s workload, capacity, specific experience for the type of service being commissioned, recent performance, and framework balance. The number and scale of contracts arising during the contract period cannot be guaranteed in value, scope or in total. The Association is not bound to use the services of any consultants appointed to the framework and being on the framework does not guarantee that any work will be awarded.
Consultants applying for admission to the shortlist for the Framework Agreement should have experience in the field of specialist housing and general housing needs, and an understanding of the aspirations of residents and occupiers of both public and private sector housing.
Consultants should be able to demonstrate experience or capability in designing and managing the construction of buildings to high sustainability standards for example Passive House standards.
Consultants should be able to demonstrate experience or capability in carrying out refurbishment and major repair projects to mixed tenure traditional tenemental buildings, and preferably of working in conservation areas and on historic and listed buildings.
Consultants should be able to demonstrate experience or capability in carrying out planned maintenance and major component replacement projects in occupied properties.
CPV: 71221000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Partick Housing Association Limited

10 Mansfield Street,

Glasgow

G11 5QP

UK

Development

Nick Ronan

+44 1413573773

info@partickha.org.uk


www.partickha.com

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12343
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Partick Housing Association Consultants' Framework - Architectural Services

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

12

II.1.2)

Main site or location of works, place of delivery or performance

Glasgow, Scotland, UK



UKM34

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

3

Duration of the framework agreement

4

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

800000GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Partick HA intends to establish a Consultants’ Framework Agreement, which will provide the consultancy services it requires to deliver a programme of development, planned maintenance and major repairs projects over four years starting in June 2013. The Framework Agreement will be established for six professional disciplines:

The numbers of consultants admitted to the framework for each discipline will be as follows:

Architect (including Landscape Architect) 3

Quantity Surveyor/ Employers Agent 3

Structural Engineer 3

Mechanical and Electrical Engineer 2

Clerk of Works. 2

Construction Design Management 2

The projects for which consultancy services will be required will vary in type, scale, and procurement route. It is not possible to be specific about the total volume or value of the work to be undertaken during the four year contract year period. Typically over a four year period the Association would expect to be procuring the following types of work.

- 2 no. new build housing projects with a works cost of c GBP5m each.

- 8 no. major repairs projects, involving work to the common parts of traditional sandstone tenements, with average works cost of GBP100,000.

- Planned maintenance work with a value of c. GBP500,000 per annum, including replacing windows, kitchens, bathrooms, central heating systems, door entry systems rewiring, back court improvements and redecoration of common parts.

The total estimated value of the works for which consultants are required is likely to be c. GBP3.2m per annum over the four year period. However not all projects will require a full design team and the consultancy services required will be tailored to the type and scale of each project. For smaller projects a lead consultant might be appointed from the framework with other disciplines sub-contracted as required.

Once the members of the framework are established PHA will purchase consultant services for individual projects under call-off contracts, taking cognisance of each consultant’s workload, capacity, specific experience for the type of service being commissioned, recent performance, and framework balance. The number and scale of contracts arising during the contract period cannot be guaranteed in value, scope or in total. The Association is not bound to use the services of any consultants appointed to the framework and being on the framework does not guarantee that any work will be awarded.

Consultants applying for admission to the shortlist for the Framework Agreement should have experience in the field of specialist housing and general housing needs, and an understanding of the aspirations of residents and occupiers of both public and private sector housing.

Consultants should be able to demonstrate experience or capability in designing and managing the construction of buildings to high sustainability standards for example Passive House standards.

Consultants should be able to demonstrate experience or capability in carrying out refurbishment and major repair projects to mixed tenure traditional tenemental buildings, and preferably of working in conservation areas and on historic and listed buildings.

Consultants should be able to demonstrate experience or capability in carrying out planned maintenance and major component replacement projects in occupied properties.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=252860.

The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=252860.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)

Common Procurement Vocabulary (CPV)

71221000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The total estimated value of the works for which consultants are required is likely to be c. GBP3.2m per annum over the four year period. However not all projects will require a full design team and the consultancy services required will be tailored to the type and scale of each project. For smaller projects a lead consultant might be appointed from the framework with other disciplines sub-contracted as required.

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

48

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide a reference from their bank.

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.




III.2.3)

Technical capacity


(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

(3) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.




III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

5

Objective criteria for choosing the limited number of candidates

Consultants applying for admission to the shortlist for the Framework Agreement should have experience in the field of specialist housing and general housing needs, and an understanding of the aspirations of residents and occupiers of both public and private sector housing.

Consultants should be able to demonstrate experience or capability in designing and managing the construction of buildings to high sustainability standards for example Passive House standards.

Consultants should be able to demonstrate experience or capability in carrying out refurbishment and major repair projects to mixed tenure traditional tenemental buildings, and preferably of working in conservation areas and on historic and listed buildings.

Consultants should be able to demonstrate experience or capability in carrying out planned maintenance and major component replacement projects in occupied properties.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 01-03-2013  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 18-03-2013

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

(SC Ref:252860)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 29-01-2013

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



Partick Housing Association Limited

10 Mansfield Street

Glasgow

G11 5QP

UK

Development

Nick Ronan

+44 1413573773

nronan@partickha.org.uk

II)

Address and contact points from which specifications and additional documentation may be obtained



Partick Housing Association Limited

10 Mansfield Street

Glasgow

G11 5QP

UK

Development

Nick Ronan

+44 1413573773

nronan@partickha.org.uk

III)

Address and contact points to which Tenders/Requests to Participate must be sent



Partick Housing Association Limited

10 Mansfield Street

Glasgow

G11 5QP

UK

Development

Nick Ronan

+44 1413573773

nronan@partickha.org.uk


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: info@partickha.org.uk
Admin Contact: nronan@partickha.org.uk
Technical Contact: N/a
Other Contact: nronan@partickha.org.uk

Commodity Categories

Commodity Categories
IDTitleParent Category
151110Construction Consultancy - GeneralConsultancy

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Document Family

Hide related notices
JAN135779: Partick Housing Association Consultants' Framework - Architectural Services
Publication Date: 29/01/2013
Deadline: 01/03/2013
Notice Type: Contract Notice
Authority name: Partick Housing Association Limited
JAN230332: Partick Housing Association Consultants' Framework - Architectural Services
Publication Date: 06/01/2016
Notice Type: Contract Award Notice
Authority name: Partick Housing Association Limited

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
29/01/2013 Partick HA PQQ Consultants (Architects) 28-1-13 PRE-QUALIFICATION QUESTIONNAIRE CONSULTANTS' FRAMEWORK AGREEMENT ARCHITECTURAL SERVICES193.62 KB0

Replaced Documents

There are no previous versions of these documents

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