View Notice

Do you wish to record an interest in this notice?
Do you require any additional documents?

Notice Details

Title: Grounds Maintenance Projects 2018
Reference No: FEB309150
OCID: ocds-r6ebe6-0000526251
Published by: Historic Environment Scotland
Publication Date: 07/02/2018
Deadline Date: 07/03/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Historic Environment Scotland (HES) require contractors to provide Grounds Maintenance across Scotland. There are several geographical areas and as such, the projects will be split across six (6) lots.
CPV: 77314000, 77314000, 77314000, 77314000, 77314000, 77314000, 77314000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

Historic Environment Scotland

Longmore House, Salisbury Place

Edinburgh

EH9 1SH

UK

Telephone: +44 1316688866

E-mail: procurement@hes.scot

Fax: +44 1316688877

NUTS: UKM

Internet address(es)

Main address: http://historicenvironment.scot

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity

Other: Tourism, Built Environment, Conservation

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Grounds Maintenance Projects 2018

Reference number: HES/C/3890

II.1.2) Main CPV code

77314000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Historic Environment Scotland (HES) require contractors to provide Grounds Maintenance across Scotland. There are several geographical areas and as such, the projects will be split across six (6) lots.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Orkney

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Orkney

II.2.4) Description of the procurement

Historic Environment Scotland require Grounds Maintenance services across Orkney.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract period is for 24 months with the option to extend for up to a further 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional requirements.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Lochgilphead and Oban

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKM75

UKM


Main site or place of performance:

Lochgilphead and Oban

II.2.4) Description of the procurement

Historic Environment Scotland require Grounds Maintenance services across Lochgilphead and Oban.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract period is 24 months with the option to extend for up to a further 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional requirement.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

North Grampian

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKM75

UKM


Main site or place of performance:

North Grampian

II.2.4) Description of the procurement

Historic Environment Scotland require Grounds Maintenance services across

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract period is for 24 months with the option to extend for up to a further 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional requirements.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

West of Scotland

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

West of Scotland

II.2.4) Description of the procurement

Historic Environment Scotland require Grounds Maintenance services across the West of Scotland.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract period is for 24 months with the option to extend for up to a further 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional requirements.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Isle of Bute

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Isle of Bute

II.2.4) Description of the procurement

Historic Environment Scotland require Grounds Maintenance services across the Isle of Bute.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract period is for 24 months with the option to extend for up to a further 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional requirements.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Dumfries and Galloway

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Dumfries and Galloway

II.2.4) Description of the procurement

Historic Environment Scotland require Grounds Maintenance services across Dumfries and Galloway.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract period is for 24 months with the option to extend for up to a further 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional requirements.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.

With reference to ESPD (Scotland) question 4B.5, it is a requirement of this contract that bidders hold, or can commit to obtain, prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

- Employers (compulsory) Liability Insurance - GDP 5 million

- Public Liability Insurance - GDP 1 million


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 07/03/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 07/03/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

All lots will be retendered by early 2022.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3) Additional information

Please note, only ONE ESPD must be submitted, regardless of how many Lots you are bidding for.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=526251.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:526251)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=526251

VI.4) Procedures for review

VI.4.1) Review body

Historic Environment Scotland

Longmore House, Salisbury Place

Edinburgh

EH9 1SH

UK

Telephone: +44 1316688866

Fax: +44 1316688877

Internet address(es)

URL: http://historicenvironment.scot

VI.4.2) Body responsible for mediation procedures

Historic Environment Scotland

Longmore House, Salisbury Place

Edinburgh

EH9 1SH

UK

VI.5) Date of dispatch of this notice

05/02/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
21/02/2018 08:43ADDED FILE: Appendix D - Test Abbey Site

Appendix D - Test Abbey Site - Omitted from documents in error
27/02/2018 13:45Quality Question Three

With regards to Question 3: "Provide details of how your organisation will dispose of waste responsibly throughout the duration of this contract", we can confirm that a table is NOT required. Our apologies - the wording for this question is misleading.

Instead, the appointed contractor is required to confirm they are a registered waste carrier. They should be able to provide HES with Waste transfer notes when required.
05/03/2018 09:36Lot 3 - North Grampian update

For information: Lot 3 - North Grampian DOES NOT include any sites in Elgin. Please exclude Auchindoun, Balvenie, Burghead Well, Duffus Castle, St Peter’s Duffus & Spynie Palace when pricing your tender. If you have already priced these sites, we apologise for your inconvenience.
05/03/2018 10:09URGENT - LOT 3 NORTH GRAMPIAN CANCELLED

Dear tenderers,

In light of the recent amendments made to Lot 3 - North Grampian, we have decided to cancel the lot, with a view of retendering it separately at a later date.

Please accept our sincere apologies for any inconvenience.
05/03/2018 10:44REPLACED FILE: Lot 3 - North Grampian Grounds Maintenance - CANCELLED

Lot 3 - North Grampian Grounds Maintenance - Cancelled
05/03/2018 15:19Q2 Scoring clarification

Dear tenderers,
For your information, Q2 as outlined in both Document 2 - ITT and Document 4 - Quality and Pricing Schedule, will be scored at 40% instead of 50% as stated.
Apologies for the error.
06/03/2018 10:12Tender submission reminder

Please note this reminder that the closing time and date for your tender submission is 12.00 noon on Wednesday 7th March 2018 and therefore your documents are recommended to be uploaded to the Postbox well before this deadline to ensure receipt. The Additional Document “Postbox – Supplier Guide” outlines how to upload the required documents:
(a) Document 1 – ESPD (Scotland) – to be completed and submitted;
(b) Document 4 – Quality and Pricing Schedule – responses to be submitted;

If you have any problems uploading your documents contact Public Contracts Scotland on 0800 222 9003
06/03/2018 10:15ADDED FILE: Postbox - Supplier Guide

Guide to uploading your tender submission
Main Contact: procurement@hes.scot
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
391111Open Spaces - MaintenanceWorks - Construction, Repair and Maintenance
189999other Environmental ServicesEnvironmental Services

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
100All Scotland
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
170Scotland South
140Tayside, Central & Fife

Document Family

Hide related notices
FEB309150: Grounds Maintenance Projects 2018
Publication Date: 07/02/2018
Deadline: 07/03/2018
Notice Type: 02 Contract Notice
Authority name: Historic Environment Scotland
JUN320853: Grounds Maintenance Projects 2018
Publication Date: 04/06/2018
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Historic Environment Scotland

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
07/02/2018 Document 5 - HES Terms and Conditions Document 5 - HES Terms and Conditions156.76 KB55
07/02/2018 Document 2 - ITT - HES-C-3890 Document 2 - ITT - HES/C/3890100.33 KB76
07/02/2018 Appendix C - Risk Assessment Template - Test Abbey Site Appendix C - Risk Assessment Template - Test Abbey Site113.00 KB65
07/02/2018 Appendix B - Method Statement Template - Test Abbey Site Appendix B - Method Statement Template - Test Abbey Site109.88 KB69
07/02/2018 Lot 1 - Orkney Grounds Maintenance Lot 1 - Orkney Grounds Maintenance3.79 MB50
07/02/2018 Lot 2 - Lochgilphead and Oban Grounds Maintenance Lot 2 - Lochgilphead and Oban Grounds Maintenance4.67 MB57
07/02/2018 Lot 4 - West of Scotland Grounds Maintenance Lot 4 - West of Scotland Grounds Maintenance8.23 MB103
07/02/2018 Lot 5 - Isle of Bute Grounds Maintenance Lot 5 - Isle of Bute Grounds Maintenance1.81 MB47
07/02/2018 Lot 6 - Dumfries, Galloway & Ayrshire GM Lot 6 - Dumfries, Galloway & Ayrshire GM14.49 MB89
07/02/2018 Document 1 - ESPD - HES-C-3890 Document 1 - ESPD - HES/C/3890143.30 KB60
21/02/2018 Appendix D - Test Abbey Site Appendix D - Test Abbey Site - Omitted from documents in error362.75 KB32
05/03/2018 Lot 3 - NG Lot 3 - North Grampian Grounds Maintenance - Cancelled83.64 KB4
06/03/2018 Postbox - Supplier Guide Guide to uploading your tender submission1.13 MB6

Replaced Documents

CreatedNameDescriptionSize
07/02/2018Lot 3 - North Grampian Grounds MaintenanceLot 3 - North Grampian Grounds Maintenance4.15 MB

Copyright © Public Contracts Scotland