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Notice Details

Title: Provision of Executive Leadership Recruitment
Reference No: FEB234797
OCID: ocds-r6ebe6-0000432456
Published by: The City of Edinburgh Council
Publication Date: 17/02/2016
Application Deadline: 07/03/2016
Deadline Date: 21/03/2016
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: The City of Edinburgh Council is working through a period of significant transformational change which will re-define and re-shape how services are delivered to ensure we are focussed on the priorities for Edinburgh’s residents and address the significant financial challenges we face. It is anticipated that a number of permanent Chief Officer (Director and Head of Service) level vacancies will arise as part of the change process. Therefore we require a contractor to undertake the talent attraction and support the appointment process for Chief Officials.
CPV: 79600000, 79635000, 79000000, 75111100.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Commercial and Procurement Services

Lynn Hemsley

+44 1314693543



http://www.edinburgh.gov.uk

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

www.publiccontractsscotland.gov.uk

www.publiccontractsscotland.gov.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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Yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Forestry Commission Scotland

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Provision of Executive Leadership Recruitment

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

22

II.1.2)

Main site or location of works, place of delivery or performance

United Kingdom



UK

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The City of Edinburgh Council is working through a period of significant transformational change which will re-define and re-shape how services are delivered to ensure we are focussed on the priorities for Edinburgh’s residents and address the significant financial challenges we face. It is anticipated that a number of permanent Chief Officer (Director and Head of Service) level vacancies will arise as part of the change process. Therefore we require a contractor to undertake the talent attraction and support the appointment process for Chief Officials.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=432456.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

79600000
79635000
79000000
75111100

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

See tender documentation

II.2.2)

Options

It is the intention of the City of Edinburgh Council that any Contract resulting from this Tender will be for a period of 1 year with two optional 12 month extensions (1 + 1 + 1).

The City of Edinburgh Council reserves the right to procure repeat requirements of a similar nature without any further call for

competition pursuant to Article 31(4)(b) of Directive 2004/18/EC and Regulation 14(1)(d)(ii) of the Public Contracts (Scotland) Regulations 2012.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-07-2016 30-06-2019

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

see tender documentation

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

See tender documentation

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

See tender documentation

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


See tender documentation

III.2.2)

Economic and financial capacity


See tender documentation




III.2.3)

Technical capacity


See tender documentation




III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

5

Objective criteria for choosing the limited number of candidates

Based on the Evaluation Panel’s assessment the 5 highest scoring suitable bidders will be shortlisted for Invitation to Tender. Where a tie occurs for fifth place, then all bidders in that place will be shortlisted.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CT0233

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 07-03-2016

 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 21-03-2016  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 12-04-2016

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

See tender documentation.

Section I.2 Additional named contracting organisations

Contract will be accessible to Local Authorities within the UK

The City of Edinburgh Council shall not be responsible for any costs, charges or expenses incurred by Applicants and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.

(SC Ref:432456)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the Standstill period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 17-02-2016

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
18/03/2016 08:16PQQ Deadline

Please note that the deadline for PQQ submissions is Monday 21st March at 12 noon.

Please allow sufficient time to complete and submit your response.
11/05/2016 08:41Supplier Question

A supplier has asked the following Question (as Part 2 of Question 20:

Q2. Attachments Can we use a table for illustrative purposes as an image and thus excluded from the word count.

Answer: Please refer to previous Q&A or advise which specific question this refers to?
11/05/2016 10:01ITT Questions

Please note that the closing date for request for clarification is Wednesday 11th May. No further requests for clarifications will be accepted after this date.
Main Contact: N/a
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
191500Market ResearchFacilities and Management Services
269999other Human ResourcesHuman Resources
261100Professional and Advisory ServicesHuman Resources
261200Recruitment and AssessmentHuman Resources
261300Temporary and Agency StaffHuman Resources

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
100All Scotland
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
180Outside Scotland
170Scotland South
140Tayside, Central & Fife

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
17/02/2016 PQQ Final Version PQQ Final Version83.45 KB0

Replaced Documents

There are no previous versions of these documents

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