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Notice Details

Title: Provision of Web Design and Support Services
Reference No: DEC340364
OCID: ocds-r6ebe6-0000567500
Published by: Zero Waste Scotland Ltd
Publication Date: 19/12/2018
Deadline Date: 21/01/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: Yes
Abstract: Zero Waste Scotland is looking for a single web development agency, with a proven track record of working with large, high profile Drupal sites, as well as wider PHP and ASP.net experience to provide on-going maintenance and development support for our existing websites, as well as supporting the development of new websites as required.
CPV: 72000000, 72000000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Zero Waste Scotland Ltd

Ground Floor, Moray House, Forthside Way

Stirling

FK8 1QZ

UK

Contact person: Lorna Rankine

Telephone: +44 1786433930

E-mail: Lorna.Rankine@zerowastescotland.org.uk

NUTS: UKM77

Internet address(es)

Main address: http://www.zerowastescotland.org.uk/content/tenders

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA20802

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Environment

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Web Design and Support Services

Reference number: 18-CE-016

II.1.2) Main CPV code

72000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Zero Waste Scotland is looking for a single web development agency, with a proven track record of working with large, high profile Drupal sites, as well as wider PHP and ASP.net experience to provide on-going maintenance and development support for our existing websites, as well as supporting the development of new websites as required.

II.1.5) Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72000000

II.2.3) Place of performance

NUTS code:

UKM77

II.2.4) Description of the procurement

Zero Waste Scotland wishes to appoint a Supplier(s) to provide the following:

A single web development agency, with a proven track record of working with large, high profile Drupal sites, as well as wider PHP and ASP.net experience to provide on-going maintenance and development support for our existing websites, as well as supporting the development of new websites as required. Specifically, this includes:

- Web design, digital design & UX development – existing and new sites;

- Web application development - existing and new sites;

- Module installation, configuration and updates to existing sites;

- Systems integrations – for example, working with LoginRadius user registration system and ClickDimenions / Dynamics CRM within the context of our websites sites to further develop their usage and benefits to users and Zero Waste Scotland;

- Review the performance management of Zero Waste Scotland’s Drupal sites, offering advice and configuring / optimising where required to maintain high performance;

- Securely manage Zero Waste Scotland’s website(s) codebase in a code revision repository, such as GitHub;

- A dedicated account manager;

- A clear outline of the project management and development process, with guaranteed response times for requests, broken down into categories as required;

- Monthly report of updates to Drupal core / modules;

- Monthly updates on hours used against the time-bank;

- A project management / ticketing system such as Trello, Wrike or equivalent;

- Working closely with our hosts to ensure all technical elements of our websites work effectively and securely with our hosting environment;

- Working with Zero Waste Scotland’s Digital Communications Team to ensure effective implementation of analytics, including full event and download tracking;

- Providing Zero Waste Scotland with sandbox / testing and staging versions of our websites;

- Providing Zero Waste Scotland with detailed user guidelines for any new, implemented developments;

- Providing outline upgrade paths to Drupal 8 for future consideration;

- Any other unspecified Drupal or wider website related maintenance or development requirements that may occur throughout the duration of the contract.

To be considered eligible for Contract Award, Bidder’s must be capable of demonstrating that they have the required level of experience and the capacity / capability to deliver the requirements identified in the Contract Notice and associated Tender Document, where applicable.

II.2.5) Award criteria

Criteria below:

Quality criterion: Service Delivery / Weighting: 40

Quality criterion: Contract Management / Weighting: 30

Quality criterion: Data and Security / Weighting: 10

Quality criterion: Sustainability / Weighting: 10

Quality criterion: Presentation / Weighting: 10

Price / Weighting:  30

II.2.6) Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for a further 12 months

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

Information can be found in the Supporting document which is attached to this Advert

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not Applicable

III.1.2) Economic and financial standing

List and brief description of selection criteria:

The relevant selection criteria will be included in the ESPD Scotland module


III.1.3) Technical and professional ability

List and brief description of selection criteria:

The relevant selection criteria will be included in the ESPD Scotland module


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Must have experience of the Drupal, PHP ans ASP.net

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/01/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/02/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=567500.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:567500)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=567500

VI.4) Procedures for review

VI.4.1) Review body

Zero Waste Scotland Ltd

Ground Floor, Moray House, Forthside Way

Stirling

FK8 1QZ

UK

Telephone: +44 1786433930

Internet address(es)

URL: http://www.zerowastescotland.org.uk/content/tenders

VI.5) Date of dispatch of this notice

17/12/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
20/12/2018 13:40ADDED FILE: Clarification Responses to Bidder Questions 20-12-2018

Please find attached the responses to clarification questions received from bidders
07/01/2019 11:44ADDED FILE: Clarification Response to Bidders Questions 07-01-2019

The latest responses to Bidders Clarification questions submitted to date
14/01/2019 11:04ADDED FILE: Clarification Notice to Bidders - 14-01-2019

Update on the responses received by bidders
Main Contact: Lorna.Rankine@zerowastescotland.org.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
271300Maintenance - Information Communication TechnologyInformation Communication Technology
279999other Information Communication TechnologyInformation Communication Technology
271500Services - Information Communication TechnologyInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
100All Scotland
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
180Outside Scotland
170Scotland South
140Tayside, Central & Fife

Document Family

Hide related notices
DEC340364: Provision of Web Design and Support Services
Publication Date: 19/12/2018
Deadline: 21/01/2019
Notice Type: 02 Contract Notice
Authority name: Zero Waste Scotland Ltd
APR350713: Provision of Web Design and Support Services
Publication Date: 08/04/2019
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Zero Waste Scotland Ltd

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
19/12/2018 ESPD-Supporting-Info-final ESPD Supporting Information Document703.93 KB66
20/12/2018 Bidders Clarification Log response Please find attached the responses to clarification questions received from bidders16.13 KB49
07/01/2019 Bidders Clarification Log response - 7-1-2019 The latest responses to Bidders Clarification questions submitted to date16.87 KB35
14/01/2019 Bidders Clarification Log response - 14-1-2019 Update on the responses received by bidders17.51 KB22

Replaced Documents

There are no previous versions of these documents

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