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Notice Details

Title: Pension Support Services
Reference No: DEC340051
OCID: ocds-r6ebe6-0000564880
Published by: Highlands and Islands Enterprise
Publication Date: 17/12/2018
Deadline Date: 05/02/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: Yes
Abstract: This is a single contract to provide pension support to cover administration, actuarial and investment services. Note, although this procurement process will be run by HIE, the contract will be awarded by the Board of Trustees of Highlands and Islands Superannuation Scheme.
CPV: 66520000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Highlands and Islands Enterprise on behalf of The Board of Trustees of the HIE Superannuation Scheme

313

An Lòchran, 10 Inverness Campus

Inverness

IV2 5NA

UK

Telephone: +44 1463245245

E-mail: hieprocurement@hient.co.uk

NUTS: UKM6

Internet address(es)

Main address: http://www.hie.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Pension services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Pension Support Services

Reference number: O172

II.1.2) Main CPV code

66520000

 

II.1.3) Type of contract

Services

II.1.4) Short description

This is a single contract to provide pension support to cover administration, actuarial and investment services. Note, although this procurement process will be run by HIE, the contract will be awarded by the Board of Trustees of Highlands and Islands Superannuation Scheme.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM6

II.2.4) Description of the procurement

The initial 3 year budget currently available to deliver the core elements of the service is between GBP600,000 and GBP645,000 (excluding VAT).

II.2.5) Award criteria

Criteria below:

Quality criterion: Management and Delivery Team / Weighting: 10%

Quality criterion: Management and Delivery Methodology General / Weighting: 15%

Quality criterion: Management and Delivery Methodology Administration / Weighting: 10%

Quality criterion: Management and Delivery Methodology Actuarial and Investment / Weighting: 20%

Quality criterion: Innovation / Weighting: 10%

Quality criterion: Contract Implementation and handover / Weighting: 10%

Price / Weighting:  25%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

It is expected that these services will be required from May 2019 for an initial period of 3 years with the Trustees having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The Trustees reserve the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed). The Trustees shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

4B1b Bidders will be required to have an average yearly turnover of a minimum of GBP430,000 for each of the last 2 years.

Or,

4B3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

4B5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability = GBP5,000,000 for each and every claim.

Public Liability = GBP2,000,000 for each and every claim.

Professional Indemnity = GBP5,000,000 for each and every claim.

http://www.hse.gov.uk/pubns/hse40.pdf

4B6 as an alternative for Bidders who started trading less than 3 years prior to the ESPD return date, they must demonstrate adequate financial capacity by the following evidence:

(i) A business plan for a minimum 3 year trading period setting out projected annual average turnover of no less than the threshold stated above;

(ii) A statement of whether or not any full audited accounts are available for any years’ trading to date and copies of those accounts; and

(iii)A letter of support from their bank setting out the level of financial support available to them from their bank and for how long it is available

4B6 (not scored)

The Trustees as a public body must comply with HMRC IR35 provisions. If you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the contract please identify these in your response.

III.1.3) Technical and professional ability

Minimum level(s) of standards required:

4C6 The Investment Consultant must be authorised under the Financial Services and Markets Act 2000 (section 34(2), Pensions Act 1995).

4C6 The Scheme Actuary must have Fellowship of the Institute and Faculty of Actuaries (or else approved by the Secretary of State for Work and Pensions) (Regulation 4 of the Occupational Pension Schemes (Scheme Administration) Regulations 1996).

4C6 The supplier must be listed and authorised on the Financial Services Register https://www.fca.org.uk/firms/financial-services-register

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 05/02/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 05/02/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

The Trustees reserve the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The Award criteria will be marked according to the following criteria:

0 - Unacceptable - Nil or inadequate response which fails to demonstrate an ability to meet the requirement.

1 - Poor - Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 - Acceptable - Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 - Good - Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 - Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full.

In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website(www.publiccontractsscotland.gov.uk), and record their interest in this contract and download and complete all relevant documentation.

Tenders must be submitted via the PCS postbox and be received by the published deadline. Late tenders and or email or hard copy responses will not be accepted.

PCS also gives suppliers access to an on-line Question & Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=564880.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:564880)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=564880

VI.4) Procedures for review

VI.4.1) Review body

Highlands and Islands Enterprise

An Lòchran, 10 Inverness Campus

Inverness

IV2 5NA

UK

Telephone: +44 1463245245

E-mail: hieprocurement@hient.co.uk

Internet address(es)

URL: http://www.hie.co.uk

VI.5) Date of dispatch of this notice

13/12/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
17/12/2018 09:48ADDED FILE: HIE Pension Scheme Booklet

HIE Pension Scheme Booklet
17/12/2018 09:49ADDED FILE: Statement of Investment Principles

Statement of Investment Principles
17/12/2018 09:50ADDED FILE: Trustee Newsletter

Trustee Newsletter
17/12/2018 09:51ADDED FILE: 2018 Accounts

2018 Accounts
09/01/2019 12:48REPLACED FILE: Statement of Investment Principles - June 2018

Statement of Investment Principles
15/01/2019 09:45ADDED FILE: Statement of Funding Principles

Statement of Funding Principles
22/01/2019 09:17REPLACED FILE: Pension Pricing Proforma

Pricing Proforma
22/01/2019 15:47Pricing Proforma

Please note that version 2 must be completed and included as part of your submission. This requests a monthly fee to cover all core activity plus a blended hourly rate to cover non core actuarial and investment activities
Main Contact: hieprocurement@hient.co.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
151000Business ConsultancyConsultancy
209999other Financial ServicesFinancial Services

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
120Highlands and Islands

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
17/12/2018 Pensions Scope of Requirements and Guidance Notes Scope of Requirements179.21 KB35
17/12/2018 Pensions Award Criteria Tender Response Form Award criteria response Form46.66 KB22
17/12/2018 Pension Services Cyber security Questionnaire Cyber Security Questionnaire24.21 KB22
17/12/2018 Pension SLA Spreadsheet SLA spreadsheet45.50 KB22
17/12/2018 Pensions Terms and Conditions Terms and Conditions283.59 KB16
17/12/2018 Pensions Non-Scored Questions Non scored questions52.00 KB18
17/12/2018 Pensions Non-Scored Forms for Signature Non scored forms for signature19.33 KB18
17/12/2018 HIE Conflicts of Interest Policy HIE Conflicts of Interest policy363.91 KB15
17/12/2018 CDS - Collaboration Flyer CDS Collaboration Flyer147.18 KB18
17/12/2018 HIE Pension Scheme booklet HIE Pension Scheme Booklet16.72 MB19
17/12/2018 2017 trustees' newsletter Trustee Newsletter525.44 KB19
17/12/2018 18 HIE signed accounts 2018 Accounts13.59 MB20
09/01/2019 Statement of Investment Principles - June 2018 Statement of Investment Principles250.04 KB8
15/01/2019 Statement of Funding Principles - Signed Statement of Funding Principles1.89 MB6
22/01/2019 Pension Pricing Proforma v2 Pricing Proforma13.02 KB5

Replaced Documents

CreatedNameDescriptionSize
17/12/2018Statement of Investment Principles - June 2018Statement of Investment Principles276.56 KB
17/12/2018Pension Pricing ProformaPricing Proforma17.34 KB

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