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Notice Details

Title: IP Telephony/ Unified Communications
Reference No: DEC193734
OCID: ocds-r6ebe6-0000328457
Published by: NHS Fife
Publication Date: 02/12/2014
Deadline Date: 09/01/2015
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: The Authority is seeking to contract with a partner organisation to undertake a phased replacement of its current telephone systems with an IP Telephony / Unified Communications Solution. The scope of this will include the detailed design, supply, implementation, commissioning, maintenance and support of the solution. The selected organisation will be required to work with the Authority for an Initial Deployment of IP Telephony and associated applications, followed by the migration of the complete voice system currently serving approximately 7,500 users. The solution will be required to integrate into the the Authority’s Microsoft Exchange and Active Directory environment. The programme will commence in 2015 with anticipated completion by 2017. Tenderers may be invited to submit optional bids for complementary services, such as fixed and mobile carrier services as additions to compliant bids for the IP Telephony and Unified Communications requirements.
CPV: 32429000, 32524000, 32540000, 45314000, 50330000, 64210000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Fife Health Board (more commonly known as NHS Fife) (hereinafter referred to as 'the Authority')

Hayfield House, Hayfield Road

Kirkcaldy, Fife

KY2 5AH

UK

Procurement Department

Vic Laing

+44 1592657320

ludoviclaing@nhs.net

+44 1592653384

www.nhsfife.org

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00185

http://www.publiccontractsscotland.gov.uk/

http://www.publiccontractsscotland.gov.uk/
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

IP Telephony/ Unified Communications

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

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II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

NHS Sites throughout Fife, Scotland



UKM22

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Authority is seeking to contract with a partner organisation to undertake a phased replacement of its current telephone systems with an IP Telephony / Unified Communications Solution. The scope of this will include the detailed design, supply, implementation, commissioning, maintenance and support of the solution. The selected organisation will be required to work with the Authority for an Initial Deployment of IP Telephony and associated applications, followed by the migration of the complete voice system currently serving approximately 7,500 users. The solution will be required to integrate into the the Authority’s Microsoft Exchange and Active Directory environment. The programme will commence in 2015 with anticipated completion by 2017. Tenderers may be invited to submit optional bids for complementary services, such as fixed and mobile carrier services as additions to compliant bids for the IP Telephony and Unified Communications requirements.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=328457.

II.1.6)

Common Procurement Vocabulary (CPV)

32429000
32524000
32540000
45314000
50330000
64210000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The solution will support up to 7,500 users.

II.2.2)

Options

Tenderers may be invited to submit optional bids for complementary services, such as fixed and mobile carrier services as additions to compliant bids for the IP Telephony / Unified Communications requirements.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-09-2015 31-03-2017

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Requested in Pre-Qualification Questionnaire

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and Several Liability

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


A Pre-Qualification Questionnaire will be issued to all economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the personal situation of economic operators.

III.2.2)

Economic and financial capacity


A Pre-Qualification Questionnaire will be issued to all economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the economic and financial capacity of economic operators. The minimum standard for economic and financial capacity which will be applied by the Authority is detailed in this Pre-Qualification Questionnaire.




III.2.3)

Technical capacity




A Pre-Qualification Questionnaire will be issued to all economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the technical capacity of economic operators.


III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

812

Objective criteria for choosing the limited number of candidates

By Evaluation of Pre Qualification Questionnaire

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 09-01-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 02-02-2015

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

(SC Ref:328457)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notifcation will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a 'standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 02-12-2014

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



NHS Fife

Unit 7, Midfield Road, Mitchelston Industrial Estate

Kirkcaldy, Fife

KY1 3NL

UK

Procurement

Vic Laing

+44 1592657320

ludoviclaing@nhs.net

+44 1592653384
www.nhsfife.scot.nhs.uk

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
08/01/2015 11:23IP TELEPHONY/UNIFIED COMMUNICATIONS

Interested parties are reminded that the deadline for receipt of Pre Qualification Questionnaires is Friday 9 January 2015 at 12 noom.
Main Contact: ludoviclaing@nhs.net
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
271700Telecommunications - FixedInformation Communication Technology
271800Telecommunications - MobileInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
140Tayside, Central & Fife

Document Family

Hide related notices
DEC193734: IP Telephony/ Unified Communications
Publication Date: 02/12/2014
Deadline: 09/01/2015
Notice Type: Contract Notice
Authority name: NHS Fife
DEC229609: IP Telephony/ Unified Communications
Publication Date: 21/12/2015
Notice Type: Contract Award Notice
Authority name: NHS Fife

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
02/12/2014 SPQQ 2014 Telecoms Project Pre Qualification Questionnaire384.00 KB0
02/12/2014 Previous Experience Template Telephony 2014 Previous Experience Template34.00 KB0

Replaced Documents

There are no previous versions of these documents

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