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Notice Details

Title: PURCH1162 Framework Agreement for the Provision of Material Scanning for Document Management
Reference No: DEC193690
OCID: ocds-r6ebe6-0000328758
Published by: University of Glasgow
Publication Date: 02/12/2014
Deadline Date: 19/01/2015
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: PURCH1162 Framework Agreement for the Provision of Material Scanning for Document Management for a period of 12 months with the option to extend by three periods of 12 months each.
The University of Glasgow is seeking to appoint a number of suppliers to manage and carry out the scanning of materials across the University.
Though this contract will apply throughout the University, it will be used primarily by document management staff based in the Estates and Buildings department and University Services (Finance, Human Resources etc.) and potentially the four colleges – the College of Arts; College of Medical, Veterinary & Life Sciences; College of Science & Engineering and College of Social Sciences.
The requirement for this Framework is primarily due to the re-location on circa 200 staff members moving from their current offices on Campus to Tay House, Bath Street, Glasgow. The move has resulted in fewer storage facilities being available and therefore the scanning of documents is now necessary.
Tender documents available from Public Contracts Scotland
Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx
CPV: 79999100.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


University of Glasgow

Procurement Office, Level 4, Gilbert Scott Building, University Avenue

Glasgow

G12 8QQ

UK

Please make contact through the Public Contracts site to the contact as follows:

Quoting Ref: PURCH1162

+44 1413305476

Hannah.Bond@glasgow.ac.uk

+44 0000000000

http:\\www.gla.ac.uk

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00108

Tender documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/

Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

PURCH1162 Framework Agreement for the Provision of Material Scanning for Document Management

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

27

II.1.2)

Main site or location of works, place of delivery or performance

Glasgow



UKM

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

48

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

PURCH1162 Framework Agreement for the Provision of Material Scanning for Document Management for a period of 12 months with the option to extend by three periods of 12 months each.

The University of Glasgow is seeking to appoint a number of suppliers to manage and carry out the scanning of materials across the University.

Though this contract will apply throughout the University, it will be used primarily by document management staff based in the Estates and Buildings department and University Services (Finance, Human Resources etc.) and potentially the four colleges – the College of Arts; College of Medical, Veterinary & Life Sciences; College of Science & Engineering and College of Social Sciences.

The requirement for this Framework is primarily due to the re-location on circa 200 staff members moving from their current offices on Campus to Tay House, Bath Street, Glasgow. The move has resulted in fewer storage facilities being available and therefore the scanning of documents is now necessary.

Tender documents available from Public Contracts Scotland

Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=328758.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

79999100

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

48

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

See Tender Docs.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


See Tender Docs.

III.2.2)

Economic and financial capacity


See Tender Docs.




III.2.3)

Technical capacity


See Tender Docs.




III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PURCH1162

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 19-01-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.

Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.

Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.

Freedom of Information

The Freedom of Information (Scotland) Act 2002, which came into force on 1 January 2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.

As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as “confidential" or "commercial in confidence" to enable it to be protected from disclosure.

University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.

Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.

(SC Ref:328758)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 02-12-2014

ANNEX A

Additional Addresses and Contact Points

II)

Address and contact points from which specifications and additional documentation may be obtained



Tender documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/




UK




http://www.publiccontractsscotland.gov.uk/

III)

Address and contact points to which Tenders/Requests to Participate must be sent



Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/




UK




http://www.publiccontractsscotland.gov.uk/

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
07/01/2015 15:59ADDED FILE: PURCH1162

Sample Drawings Register
Main Contact: Hannah.Bond@glasgow.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
199999other Facilities and Management ServicesFacilities and Management Services

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Document Family

Hide related notices
DEC193690: PURCH1162 Framework Agreement for the Provision of Material Scanning for Document Management
Publication Date: 02/12/2014
Deadline: 19/01/2015
Notice Type: Contract Notice
Authority name: University of Glasgow
JUL215407: PURCH1162 Framework Agreement for the Provision of Material Scanning for Document Management
Publication Date: 23/07/2015
Notice Type: Contract Award Notice
Authority name: University of Glasgow

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
02/12/2014 PURCH1162 - Appendix D (Pricing) PURCH1162 - Appendix D (Pricing)37.98 KB1
02/12/2014 PURCH1162 - Selection questions PURCH1162 - Selection questions118.89 KB0
02/12/2014 PURCH1162 - Terms & Conditions PURCH1162 - Terms & Conditions134.26 KB0
02/12/2014 PURCH1162 - Non Compliance Template PURCH1162 - Non Compliance Template45.83 KB0
02/12/2014 PURCH1162 - Tender PURCH1162 - Tender778.39 KB0
07/01/2015 PURCH1162 - Sample Drawings Register - Addtional Information Sample Drawings Register14.59 KB0

Replaced Documents

There are no previous versions of these documents

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