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Notice Details

Title: NHS NSS & NES eRostering System Contract
Reference No: AUG327597
OCID: ocds-r6ebe6-0000551961
Published by: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Publication Date: 09/08/2018
Deadline Date: 12/09/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: NHS National Services Scotland (NSS) working with NHS Education for Scotland (NES) are procuring a Contract for a single eRostering System across the NHS in Scotland. NHSScotland (NHSS) published a new Digital Strategy for Health and Social Care in April 1018. This strategy sets out a commitment to build a national approach to the use of digital technologies.
The workforce of NHSS is our most valuable resource. We need to ensure that we deploy that workforce in a way that most effectively meets the needs of patients; we need to ensure that our staff have access to information about their working patterns that enable them to manage their working lives, including accessing additional shifts in an easy and intuitive way; we need our rostering systems to be capable of operating across traditional NHSBoard boundaries.
Using the ESPD process we will shortlist a number of Bidders to receive the ITT. Please respond by completing the ESPD.
CPV: 72000000, 72000000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

Telephone: +44 1698794410

E-mail: mark.salveta@nhs.net

NUTS: UKM

Internet address(es)

Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

https://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

NHS NSS & NES eRostering System Contract

II.1.2) Main CPV code

72000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

NHS National Services Scotland (NSS) working with NHS Education for Scotland (NES) are procuring a Contract for a single eRostering System across the NHS in Scotland. NHSScotland (NHSS) published a new Digital Strategy for Health and Social Care in April 1018. This strategy sets out a commitment to build a national approach to the use of digital technologies.

The workforce of NHSS is our most valuable resource. We need to ensure that we deploy that workforce in a way that most effectively meets the needs of patients; we need to ensure that our staff have access to information about their working patterns that enable them to manage their working lives, including accessing additional shifts in an easy and intuitive way; we need our rostering systems to be capable of operating across traditional NHSBoard boundaries.

Using the ESPD process we will shortlist a number of Bidders to receive the ITT. Please respond by completing the ESPD.

II.1.5) Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72000000

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

NHS National Services Scotland (NSS) working with NHS Education for Scotland (NES) are procuring a Contract for a single eRostering System across the NHS in Scotland. NHSScotland (NHSS) published a new Digital Strategy for Health and Social Care in April 1018. This strategy sets out a commitment to build a national approach to the use of digital technologies.

The workforce of NHSS is our most valuable resource. We need to ensure that we deploy that workforce in a way that most effectively meets the needs of patients; we need to ensure that our staff have access to information about their working patterns that enable them to manage their working lives, including accessing additional shifts in an easy and intuitive way; we need our rostering systems to be capable of operating across traditional NHSBoard boundaries.

Using the ESPD process we will shortlist a number of Bidders to receive the ITT. Please respond by completing the ESPD.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: Yes

Description of renewals:

The initial 7 years may be extended to 10 years with each additional year after 7 being optional

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

As per the ESPD response and scoring

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The ITT documents will describe possible future functionality that may be required at a later date.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

ESPD Q.4B.1.1 Bidders will be required to have a minimum ‘general’ yearly turnover of GBP 500 000 for the last 2 years: Please provide annual accounts for the relevant 2 years.

ESPD Q.4B.5.1 Please provide evidence of insurance levels listed below.

Minimum level(s) of standards possibly required:

ESPD Q.4B.1.1 Suppliers must demonstrate the following financial capacity over the last 2 years: Turnover ofGBP 1 000 000 per annum over last 2 financial years.

Q.4B.5.1. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commenceofany subsequently awarded contract, the types and levels of insurance indicated below:

Employers liability insurance: GBP 5 000 000;

Public liability insurance: GBP 1 000 000;

Professional indemnity insurance: GBP 1 000 000;


III.1.3) Technical and professional ability

List and brief description of selection criteria:

4C.1.2 Please provide details of three relevant examples of services carried out during the last 3 years as specified in the contract notice. Weighing 60 % as per scoring model below.

4.C.2 Bidders will be required to confirm details of the technicians or technical bodies such as ISO or equivalent who they can call upon, especially those responsible for quality control. Weighting 10 % as per scoring model below.

4.C.6 Professional qualifications held by the service provider or the contractor itself such as the following: ISO27001 or equivalent ITIL qualifications [Helpdesk, etc] or equivalent other professional qualifications relevant to the services outlined in the contract notice. Weighing 20 % as per scoring model below.

4C.8.1 Bidders will be required to confirm their average annual manpower for the last 3 years. Weighing 10 %as per scoring model below score meaning.

0 Unacceptable as determined by: no response or no information provided in response to the question where there is a requirement to provide a response or information; and/or a response which demonstrates a significant misunderstanding of the question; and/or a response which demonstrates no relevant experience in terms of scale, complexity, scope and match to proposed service characteristics; and/or a response which does not demonstrate capacity and capability (in terms of resources and appropriately qualified and experienced personnel).

1 Weak as determined by: a response which provides minimum information in response to the question; and/or a response which demonstrates minimum relevant experience in terms of scale, complexity, scope and match to proposed service characteristics; and/or a response which fails to satisfactorily answer the question;and/or a response which demonstrates limited capacity and capability (in terms of resources and appropriately qualified and experienced personnel) to deliver requirement.

3 Fair as determined by: a response which provides the majority but not all of the information requested; and/or reasonable evidence of relevant experience in terms of scale, complexity, scope and match to proposed service characteristics indicated in the response; and/or a response which demonstrates reasonable capacity and capability (in terms of resources and appropriately qualified and experience personnel).

5 Good as determined by: a response which meets all aspects of the question and provides all information requested; and/or a response which is comprehensive, unambiguous and demonstrates adequate and complete evidence of experience in terms of scale, complexity, scope and match to proposed service characteristics and adequate capacity and capability.

Scoring table.

Criteria weighting % Score total score available.

4.B Financial standing (0, 1, 3, 5) Yes/No.

4C.1.2 References 60 300.

4.C.2 Quality control / ISO 10 50.

4.C.6 Qualifications 20 100.

4.C.8.1 Staff numbers 10 50.

4.C.10 Sub-contract not scored.

Total: 100 % 500.


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/09/2018

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/09/2018

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=551961.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:551961)

VI.4) Procedures for review

VI.4.1) Review body

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

Telephone: +44 1698794410

Internet address(es)

URL: http://www.nhsscotlandprocurement.scot.nhs.uk/

VI.5) Date of dispatch of this notice

08/08/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
10/10/2018 14:48Amended Advert Being Placed

An Amended advert will appear for this requirement giving more details on the scope we require and giving an increased estimated cost. Please register for this advert and if you have already submitted an ESPD document re-submit that document. I will communicate the new advert reference when it is published in the next 24-48 Hours.
15/10/2018 13:39New Advert

Please note the new amended advert has now appeared on Public Contracts Scotland. You will need to register against this advert and the easiest way to find it is to browse Public Contracts Scotland with the Keyword erostering. If you have previously submitted an ESPD you will have to upload the same document to the postbox of the new advert.
16/10/2018 10:49second amended advert

Dear Bidders

having already directed you to the replacement advert I have had to cancel that advert and replace with another amended advert which will appear later this week. I will let you know when that appears so you can re-register against that and submit any ESPD you have.
19/10/2018 11:26Need to re-register

You should re-register against the following advert

Title: Second Amended advert for NHS NSS and NES eRostering System Contract

The notice has been allocated the Journal reference number 459605-2018 [full OJEU reference number: 2018/S 202-459605].
Main Contact: mark.salveta@nhs.net
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
279999other Information Communication TechnologyInformation Communication Technology
271510Services - Application Service ProvisionInformation Communication Technology
271600SoftwareInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
100All Scotland
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
170Scotland South
140Tayside, Central & Fife

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
09/08/2018 ESPD eRostering Please complete and upload to postbox before Noon on the 10th Sept 2018146.28 KB92

Replaced Documents

There are no previous versions of these documents

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