View Notice

Do you wish to record an interest in this notice?
Do you require any additional documents?

Notice Details

Title: Sheriff Officer and Debt Collection Services
Reference No: AUG327068
OCID: ocds-r6ebe6-0000552217
Published by: The City of Edinburgh Council
Publication Date: 03/08/2018
Deadline Date: 10/09/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: Yes
Abstract: The City of Edinburgh Council are seeking to secure the services of an external provider to carry out effective diligence services and debt recovery in the pursuit of: Council Tax, Non-Domestic Rates(including on behalf of Midlothian Council), Sundry Debt Invoices, Housing Benefit Overpayments, Council Tenant Rent Arrears, Parking Penalty Charge Notices/Bus Lane Charge Notices, Service of Court Documents and Business Improvement Districts
CPV: 79940000, 79940000, 79940000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Contact person: Natalie Morrison-Smith

Telephone: +44 1314693922

E-mail: natalie.smith@edinburgh.gov.uk

NUTS: UKM75

Internet address(es)

Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

I.1) Name and addresses

Midlothian Council

Midlothian House, Buccleuch Street

Dalkeith

EH22 1DN

UK

Telephone: +44 1312707500

E-mail: procurement@midlothian.gov.uk

Fax: +44 1316542797

NUTS: UKM73

Internet address(es)

Main address: http://www.midlothian.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Sheriff Officer and Debt Collection Services

Reference number: CT2286

II.1.2) Main CPV code

79940000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The City of Edinburgh Council are seeking to secure the services of an external provider to carry out effective diligence services and debt recovery in the pursuit of: Council Tax, Non-Domestic Rates(including on behalf of Midlothian Council), Sundry Debt Invoices, Housing Benefit Overpayments, Council Tenant Rent Arrears, Parking Penalty Charge Notices/Bus Lane Charge Notices, Service of Court Documents and Business Improvement Districts

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

II.2) Description

Lot No: 1

II.2.1) Title

First Placement

II.2.2) Additional CPV code(s)

79940000

II.2.3) Place of performance

NUTS code:

UKM75

II.2.4) Description of the procurement

The City of Edinburgh Council is seeking to secure the services of an external contractor to carry out effective diligence services and debt recovery in the pursuit of:

Council Tax (including water & sewerage charges), Non-Domestic Rates (including on behalf of Midlothian Council. This work is not guaranteed), Sundry Debt invoices, Housing Benefit Overpayments, Council Tenant Rent Arrears, Parking Penalty Charge Notices/Bus Lane Charge Notices, Service of Court documents and Business Improvement Districts

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2019

End: 31/01/2023

This contract is subject to renewal: Yes

Description of renewals:

Option to extend annually for up to a maximum of three years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Second Placement

II.2.2) Additional CPV code(s)

79940000

II.2.3) Place of performance

NUTS code:

UKM75

II.2.4) Description of the procurement

The successful Tenderer of Lot 2 will have the ability to investigate and initiate recovery action from customers with a history of non-payment and will receive cases from the Council where the collection and recovery efforts of the Lot 1 Provider have been unsuccessful following the placement period of 90 days

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2019

End: 31/01/2023

This contract is subject to renewal: Yes

Description of renewals:

The option to extend annually for up to a maximum of three years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Indicate profession:

Reference to the relevant law, regulation or administrative provision:

Services to be provided by a member of the Society of Messengers-at-Arms & Sheriff Officers and must hold a commission to operate in the Sheriffdom of Lothian and Borders

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/09/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/01/2019

IV.2.7) Conditions for opening of tenders

Date: 03/09/2018

Local time: 12:30

Place:

The City of Edinburgh Council

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

2023 (2024 or 2025 or 2026 - if extension utilised)

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=552217.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please see Schedule 6 - Community Benefits - within the tender pack.

(SC Ref:552217)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=552217

VI.4) Procedures for review

VI.4.1) Review body

The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Telephone: +44 1314693922

Internet address(es)

URL: http://www.edinburgh.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.5) Date of dispatch of this notice

01/08/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
13/08/2018 09:18Notice date(s) changed

IV.2.2) Time limit
Old date: 03/09/2018 12:00
New date: 10/09/2018 12:00

IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Old date: 01/01/2019
New date: 08/01/2019

IV.2.7) Conditions for opening of tenders
Old date: 03/09/2018 12:30
New date: 10/09/2018 13:00

Extension.
28/08/2018 13:19Question and Answers deadline change

The deadline for submission of questions through the online Q&A function has been changed as below.
Old question submission deadline: 23/08/2018 17:00
New question submission deadline: 30/08/2018 17:00
Please ensure that you have submitted all questions before the new date.
Main Contact: natalie.smith@edinburgh.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
289999other Legal ServicesLegal Services

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians

Document Family

Hide related notices
AUG327068: Sheriff Officer and Debt Collection Services
Publication Date: 03/08/2018
Deadline: 10/09/2018
Notice Type: 02 Contract Notice
Authority name: The City of Edinburgh Council
DEC338666: Sheriff Officer and Debt Collection Services
Publication Date: 03/12/2018
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: The City of Edinburgh Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
03/08/2018 Schedule 1 - Instructions to Tenderers Schedule 1 - Instructions to Tenderers135.03 KB36
03/08/2018 Schedule 2 - Specification Schedule 2 - Specification58.37 KB28
03/08/2018 Schedule 3 - Tenderer Submission Lot 1 Schedule 3 - Tenderer Submission Lot 156.63 KB20
03/08/2018 Schedule 3 - Tenderer Submission Lot 2 Schedule 3 - Tenderer Submission Lot 256.58 KB19
03/08/2018 Schedule 4 - Pricing Schedule Lot 1 Schedule 4 - Pricing Schedule Lot 131.94 KB21
03/08/2018 Schedule 4 - Pricing Schedule Lot 2 Schedule 4 - Pricing Schedule Lot 231.94 KB20
03/08/2018 Schedule 5 - Commission Costs Spreadsheet Lot 1 Schedule 5 - Commission Costs Lot 125.53 KB23
03/08/2018 Schedule 5 - Commission Costs Spreadsheet Lot 2 Schedule 5 - Commission Costs Lot 225.53 KB18
03/08/2018 Schedule 6 - Community Benefits Schedule 6 - Community Benefits135.00 KB20
03/08/2018 Schedule 7 - Terms and Conditions Schedule 7 - Terms and Conditions Draft120.00 KB20
03/08/2018 Schedule 8 - Privacy Notice Procurement Schedule 8 - Privacy Notice Procurement223.07 KB16
03/08/2018 Schedule 9 - Corporate Debt Policy Schedule 9 - The City of Edinburgh Council's Corporate Debt Policy543.26 KB20

Replaced Documents

There are no previous versions of these documents

Copyright © Public Contracts Scotland