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Notice Details

Title: Production and Mailing of Historic Scotland Membership Magazine
Reference No: AUG326753
OCID: ocds-r6ebe6-0000551885
Published by: Historic Environment Scotland
Publication Date: 01/08/2018
Deadline Date: 03/09/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: Yes
Abstract: Historic Scotland require a full design, editorial, advertising, and print production service for our membership magazines. These are full colour, 60-page quarterly, publications, with a current print run of 74,000. The Supplier will work with Historic Environment Scotland staff to develop editorial content and commission feature material from experts. The successful supplier will also manage the mail out of the magazine and inserts to Historic Scotland members.
CPV: 22213000, 22213000, 22000000, 79970000, 79570000, 79341000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Historic Environment Scotland

Longmore House, Salisbury Place

Edinburgh

EH9 1SH

UK

Telephone: +44 1316688866

E-mail: beth.shackley@hes.scot

Fax: +44 1316688877

NUTS: UKM75

Internet address(es)

Main address: http://historicenvironment.scot

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Other: Non-Departmental Public Body

I.5) Main activity

Other: Conservation, Built Heritage and Tourism

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Production and Mailing of Historic Scotland Membership Magazine

Reference number: HES/C/3847

II.1.2) Main CPV code

22213000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Historic Scotland require a full design, editorial, advertising, and print production service for our membership magazines. These are full colour, 60-page quarterly, publications, with a current print run of 74,000. The Supplier will work with Historic Environment Scotland staff to develop editorial content and commission feature material from experts. The successful supplier will also manage the mail out of the magazine and inserts to Historic Scotland members.

II.1.5) Estimated total value

Value excluding VAT: 360 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

22213000

22000000

79970000

79570000

79341000

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

Historic Scotland require a full design, editorial, advertising, and print production service for our membership magazines. These are full colour, 60-page quarterly, publications, with a current print run of 74,000.

The Supplier will work with Historic Environment Scotland staff to develop editorial content and commission feature material from experts.

The successful supplier will also manage the mail out of the magazine and inserts to Historic Scotland members.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 360 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

There will be two (2) options to extend for an additional 24 months (two years). The maximum contract period will therefore be six (6) years.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

On completion of the evaluation process, HES will invite to tender those who have the highest scores. The estimated number is five tenderers, however this may vary depending on the range of submissions and scores achieved.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Estimated value is provided for the initial two year contract period.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/09/2018

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/09/2018

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

The contract will be re-advertised in 2025, dependent upon extensions being granted.

VI.3) Additional information

With reference to ESPD (Scotland) question 4B.5, it is a requirement of this contract that bidders hold, or can commit to obtain, prior to commencing any subsequently awarded contract, the types and levels of insurance indicated below:

- Employers (compulsory) Liability Insurance - GDP 5 million

- Public Liability Insurance - GDP 5 million

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=551885.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:551885)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=551885

VI.4) Procedures for review

VI.4.1) Review body

Historic Environment Scotland

Longmore House, Salisbury Place

Edinburgh

EH9 1SH

UK

Telephone: +44 1316688866

Fax: +44 1316688877

Internet address(es)

URL: http://historicenvironment.scot

VI.5) Date of dispatch of this notice

31/07/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
31/08/2018 09:49Closing date

Please note this reminder that the closing time and date for your tender submission is 12.00 noon on Monday 03 September 2018 and therefore your response is recommended to be uploaded to the Postbox well before this deadline to ensure receipt.

If you have any problems completing the ESPD or uploading any documents, please contact Public Contracts Scotland on 0800 222 9003
Main Contact: beth.shackley@hes.scot
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
191000AdvertisingFacilities and Management Services
191100Design and PhotographyFacilities and Management Services
301200PostageMail Services 
191700PrintingFacilities and Management Services

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
100All Scotland
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
180Outside Scotland
170Scotland South
140Tayside, Central & Fife

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
01/08/2018 Guidance for Stage 1 Production and Mailing of Historic Scotland Membership Magazine Guidance for Stage 1 Production and Mailing of Historic Scotland Membership Magazine55.82 KB51

Replaced Documents

There are no previous versions of these documents

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