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Notice Details

Title: Termed Contracts for Maintenance and Minor Works
Published by: University of Aberdeen
Publication Date: 04/08/2015
Deadline Date: 04/09/2015
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: The University of Aberdeen wishes to set up a Framework Agreement for the provision of Termed Contracts for Maintenance and Minor Works. The framework will be divided into 8 Lots as detailed in this notice and Pre Qualification Questionnaire.
CPV: 45340000, 71550000, 45262680, 50110000, 44510000, 45330000, 45232452, 45232141, 39563530, 45421000, 45261212, 45441000, 45410000, 45262300, 45262330, 45262500, 44112200, 50532000, 45311000, 45312310, 60440000, 50330000, 45262100, 77211500.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


University of Aberdeen

University Office, King's College

Aberdeen

AB24 3FX

UK

Procurement

Contracts Manager

+44 1224274467


+44 1224273875

http://www.abdn.ac.uk/procurement

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00102

www.publiccontractsscotland.gov.uk

www.publiccontractsscotland.gov.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Termed Contracts for Maintenance and Minor Works

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

1

II.1.2)

Main site or location of works, place of delivery or performance

Aberdeen



UKM50

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The University of Aberdeen wishes to set up a Framework Agreement for the provision of Termed Contracts for Maintenance and Minor Works. The framework will be divided into 8 Lots as detailed in this notice and Pre Qualification Questionnaire.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=404704.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

45340000
71550000
45262680
50110000
44510000
45330000
45232452
45232141
39563530
45421000
45261212
45441000
45410000
45262300
45262330
45262500
44112200
50532000
45311000
45312310
60440000
50330000
45262100
77211500

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The Framework Agreement to consist of 8 Lots and the estimated cost, excluding VAT, for the full period of the Contract is 4538000 GBP.

The values are based on historical spend information or predictions as appropriate. No business whatsoever is guaranteed under any resulting framework agreement and there is no guarantee that any framework will be put in place in relation to this notice. No compensation will be paid if a framework agreement is withdrawn for any reason.

4538000
GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

48

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Jointly and severally liable

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


Details are provided in the Pre Qualification Questionnaire.

III.2.2)

Economic and financial capacity


Details are provided in the Pre Qualification Questionnaire.



Details are provided in the Pre Qualification Questionnaire.


III.2.3)

Technical capacity


Details are provided in the Pre Qualification Questionnaire.




III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

5

Objective criteria for choosing the limited number of candidates

The minimum envisaged operators the authority proposes to invite to tender is not less than 5 per Lot.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

AU15/22

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 04-09-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 23-09-2015

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


24 months to 48 months after the contract award, depending on whether extension periods are taken up.

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Completed PQQs and supporting documentation must be submitted via the Public Contracts Scotland (PCS) portal only. Submissions via other methods will not be considered.

(SC Ref:404704)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

The University of Aberdeen will incorporate a minimum 10 calendar day Standstill Period following electronic notification to unsuccessful applicants of the award decision.

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 04-08-2015

ANNEX B

Information About Lots

1     Fencing/Blacksmith & Welding

1)

Short Description

Fencing/Blacksmith & Welding maintenance and minor works

2)

Common Procurement Vocabulary (CPV)

45340000
71550000
45262680

3)

Quantity or scope

Supplier to provide Fencing/Blacksmith & welding maintenance and minor works service throughout the University campus. Estimated cost, excluding VAT, of 30000 GBP for total period of Contract.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

2     Tree Surveys

1)

Short Description

Supplier to provide a tree surveying service to the University of Aberdeen.

2)

Common Procurement Vocabulary (CPV)

77211500

3)

Quantity or scope

Supplier to provide a tree surveying service to the University of Aberdeen. Estimated cost, excluding VAT, 12000 GBP for period of Contract.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

3     Agricultural vehicle and small tools maintenance

1)

Short Description

Maintenance of Agricultural vehicles and small tools

2)

Common Procurement Vocabulary (CPV)

50110000
44510000

3)

Quantity or scope

Supplier to provide Maintenance service of Agricultural vehicles and small tools. Estimated cost, excluding VAT, 180000 GBP for period of Contract


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

4     HVAC/Plumbing Trades (including Landlord Gas Safety Checks, Plumbing, Drain Cleaning & Clearing, Chlorination/Cleaning, Heating (Domestic), Ventilation and Duct Cleaning)

1)

Short Description

HVAC/Plumbing Trades (including Landlord Gas Safety Checks, Plumbing, Drain Cleaning & Clearing, Chlorination/Cleaning, Heating (Domestic), Ventilation and Duct Cleaning) maintenance and minor works.

2)

Common Procurement Vocabulary (CPV)

45330000
45232452
45232141
39563530
42993100
50531200

3)

Quantity or scope

Supplier to provide HVAC/Plumbing Trades (including Landlord Gas Safety Checks, Plumbing, Drain Cleaning & Clearing, Chlorination/Cleaning, Heating (Domestic), Ventilation and Duct Cleaning) maintenance and minor works services. Estimated cost, excluding VAT, 1128000 GBP for period of Contract.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

5     Building Trades

1)

Short Description

Building Trades (including Joinery, Slating, Pointing & Roofing, Glazier, Plaster & Tile, Excavator, Concrete, Brick and Mason Work) maintenance and minor works.

2)

Common Procurement Vocabulary (CPV)

45421000
45261212
45410000
45262300
45262500
45262330
45441000
45431000

3)

Quantity or scope

The supplier to provide Building Trades (including Joinery, Slating, Pointing & Roofing, Glazier, Plaster & Tile, Excavator, Concrete, Brick and Mason Work) maintenance and minor work to the University. Estimate cost, excluding VAT, 1916000 GBP for period of Contract.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

6     Floor coverings

1)

Short Description

Floor covering maintenance and minor works

2)

Common Procurement Vocabulary (CPV)

44112200
45432130

3)

Quantity or scope

The supplier to provide floor coverings maintenance and minor works service. Estimate cost, excluding VAT, 400000 GBP for period of Contract


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

7     Electrical and Data Trades

1)

Short Description

Electrical and Data Trades (including Electrical, EICR Remedial work, Lightning Protection, Aerials, Data/telecommunications work maintenance and minor works)

2)

Common Procurement Vocabulary (CPV)

45311000
45312310
60440000
50330000
50312300

3)

Quantity or scope

The supplier to provide Electrical and Data Trades (including Electrical, EICR Remedial work, Lightning Protection, Aerials, Data/telecommunications work maintenance and minor works) maintenance and minor works services. Estimated cost, excluding VAT, 572000 GBP for period of Contract.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

8     Access (including Rope Access & Scaffold)

1)

Short Description

Access (including Rope Access & Scaffold)

2)

Common Procurement Vocabulary (CPV)

45262100

3)

Quantity or scope

The supplier to provide minor Access (including Rope Access & Scaffold) services to University of Aberdeen. Estimate cost, excluding VAT, 300000 GBP for period of Contract


4)

Indication about different contract dates

5)

Additional Information about lots



Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
31/08/2015 14:23Question and Answers deadline change

The deadline for submission of questions through the online Q&A function has been changed as below.
Old question submission deadline: 31/08/2015 12:00
New question submission deadline: 01/09/2015 12:00
Please ensure that you have submitted all questions before the new date.
02/09/2015 09:28PQQ Submission Deadline

This is to remind all interested parties that this tender exercise is due to close for the submission of Pre Qualification Questionnaires and supporting documentation at 12:00hrs on Friday 4 September 2015. All Tenderers must ensure that they allow sufficient time to upload their documents and that they receive a notification email from the PCS (Public Contracts Scotland) portal confirming that the submission has actually been "Submitted". Please note that "Not Submitted" refers to responses partially created by Tenderers but not yet dispatched to the post box. The University will not accept submissions through any other means. Thank you
Main Contact: N/a
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
399999other Works - Construction, Repair and MaintenanceWorks - Construction, Repair and Maintenance

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
04/08/2015 FINALTermContPQQ040815 Pre Qualification Questionnaire446.50 KB0

Replaced Documents

There are no previous versions of these documents

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