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Title: PURCH1372 Mechanical & Electrical Package Lots 1 & 2
Reference No: APR241337
OCID: ocds-r6ebe6-0000441513
Published by: University of Glasgow
Publication Date: 14/04/2016
Deadline Date: 16/05/2016
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: PURCH1372 – M&E Package
The University is seeking to establish a framework agreement consisting of a maximum of two providers for undertaking Mechanical & Electrical (M&E) planned works, reactive works, works arising and small project works to the building infrastructure within the estates portfolio, during the period February 2017 to January 2020; with the option to extend for two additional one year period(s).
The purpose of the framework is to deliver an asset management philosophy to maintaining the University’s M&E assets in accordance with statutory compliance, lifecycle and performance milestones within the University built environment to ensure safety and efficient, effective use of the assets across the University estate.
The requirement will be split into two lots and will contain but not be limited to the following categories of spend:
Lot 1 – Electrical
Lot 2 – Mechanical
PQQ documents available from Public Contracts Scotland.
Returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx
CPV: 71334000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


University of Glasgow

Procurement Office, (Tay House)

Glasgow

G12 8QQ

UK

Nail Mather, Quoting Ref: PURCH1372

+44 1413302519

Neil.Mather@glasgow.ac.uk

+44 0000000000

http:\\www.gla.ac.uk

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00108

PQQ documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/

Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

PURCH1372 Mechanical & Electrical Package Lots 1 & 2

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

27

II.1.2)

Main site or location of works, place of delivery or performance

Glasgow



UK

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

2

Duration of the framework agreement

5

Justification for a framework agreement the duration of which exceeds four years

To support stakeholder's requirements

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

PURCH1372 – M&E Package

The University is seeking to establish a framework agreement consisting of a maximum of two providers for undertaking Mechanical & Electrical (M&E) planned works, reactive works, works arising and small project works to the building infrastructure within the estates portfolio, during the period February 2017 to January 2020; with the option to extend for two additional one year period(s).

The purpose of the framework is to deliver an asset management philosophy to maintaining the University’s M&E assets in accordance with statutory compliance, lifecycle and performance milestones within the University built environment to ensure safety and efficient, effective use of the assets across the University estate.

The requirement will be split into two lots and will contain but not be limited to the following categories of spend:

Lot 1 – Electrical

Lot 2 – Mechanical

PQQ documents available from Public Contracts Scotland.

Returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=441513.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

71334000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Refer to file PURCH1372_Project Information_FINAL

15000000
GBP

II.2.2)

Options

Refer to PQQ docs

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-02-2017 30-01-2020

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

See PQQ Docs.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

See PQQ Docs.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability

III.1.4)

Other particular conditions to which the performance of the contract is subject

See PQQ Docs

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


See PQQ Docs

III.2.2)

Economic and financial capacity


See PQQ Docs




III.2.3)

Technical capacity


See PQQ Docs




III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

10

Objective criteria for choosing the limited number of candidates

Envisaged number of operators is 5 in each Lot

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PURCH1372

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 16-05-2016  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 15-07-2016

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.

Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.

Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.

Freedom of Information

The Freedom of Information (Scotland) Act 2002, which came into force on 1 January 2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.

As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as “confidential" or "commercial in confidence" to enable it to be protected from disclosure.

University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.

Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.

(SC Ref:441513)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 14-04-2016

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



University of Glasgow




UK




II)

Address and contact points from which specifications and additional documentation may be obtained



PQQ documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/




UK


+44 141330


+44 0000000000
http://www.publiccontractsscotland.gov.uk/

III)

Address and contact points to which Tenders/Requests to Participate must be sent



Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/




UK


+44 141330


+44 0000000000
http://www.publiccontractsscotland.gov.uk/

ANNEX B

Information About Lots

1     PURCH1372 – M&E Package - Electrical

1)

Short Description

Refer to PQQ Docs

2)

Common Procurement Vocabulary (CPV)

71334000

3)

Quantity or scope

refer to PQQ docs


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

2     PURCH1372 – M&E Package - Mechanical

1)

Short Description

refer to PQQ docs

2)

Common Procurement Vocabulary (CPV)

71334000

3)

Quantity or scope

refer to PQQ docs


4)

Indication about different contract dates

5)

Additional Information about lots



Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
15/04/2016 09:16REPLACED FILE: PURCH1372_Project Information_FINAL

PURCH1372_Project Information_FINAL
15/04/2016 09:17REPLACED FILE: PURCH1372_PQQ_Final

PURCH1372_PQQ_Final
26/04/2016 15:37Engineering Insurance - Additional Clarity

Subject to question recently answered on the portal please find below additional information in relation to the reference to the Engineering Insurance element:

“Engineering assurance” which cover the statutory compliance inspections of the following assets :


o Pressure equipment and systems
o LOLER assets
o Fume cupboards
11/05/2016 12:40SSIP Accreditation - Part F - Q52

Just to clarify regarding the question answered yesterday morning on the PCS portal. If you have CHAS accreditation this will cover the SSIP requirements.
The Constructionline stipulation remains as is.

Apologies for any inconvenience the previous communication may have caused.
Main Contact: Neil.Mather@glasgow.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
199999other Facilities and Management ServicesFacilities and Management Services

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Document Family

Hide related notices
APR241337: PURCH1372 Mechanical & Electrical Package Lots 1 & 2
Publication Date: 14/04/2016
Deadline: 16/05/2016
Notice Type: Contract Notice
Authority name: University of Glasgow
JUN285502: Award of PURCH1372 Mechanical & Electrical Package Lots 1 & 2
Publication Date: 08/06/2017
Notice Type: Contract Award Notice
Authority name: University of Glasgow

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
14/04/2016 Appendix A_Constructionline Categories Appendix A_Constructionline Categories70.95 KB0
14/04/2016 PURCH1372_PQQ Certification Form PURCH1372_PQQ Certification Form8.95 KB0
15/04/2016 PURCH1372_Project Information_FINAL_Updated 14.04.16 PURCH1372_Project Information_FINAL56.87 KB1
15/04/2016 PURCH1372_PQQ_Final_Updated 14.04.16 PURCH1372_PQQ_Final127.35 KB1

Replaced Documents

CreatedNameDescriptionSize
14/04/2016PURCH1372_Project Information_FINALPURCH1372_Project Information_FINAL56.81 KB
14/04/2016PURCH1372_PQQ_FinalPURCH1372_PQQ_Final127.41 KB

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