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Notice Details

Title: UK-Kilmarnock: Furniture & Equipment Moves & Storage Framework
Published by: East Ayrshire Council
Publication Date: 28/04/2015
Deadline Date: 09/06/2015
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: The Council is inviting tenders from Service Providers to provide a relocation service for the Council. The Framework Agreement will be a framework agreement of four Lots, which will enable East Ayrshire Council to carry out a range of small un-programmed relocations (Lot 1), programmed small offices re-locations (Lot 2), office relocations of 10 or more staff and their associated furniture and equipment and education re-location projects (Lot 3) and also residential property moves to new addresses and also to temporary storage (Lot 4). Tenderers can quote for one or more lots. Up to 4 contractors will be included in each lot.
All completed documents must be uploaded onto the Public Contracts Scotland Tender portal by 12 noon on 9 June 2015.
CPV: 98392000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


East Ayrshire Council

Corporate Procurement Team, London Road HQ

Kilmarnock

KA3 7BU

UK

Kathleen Jones

+44 1563576231


+44 1563576067

http://www.east-ayrshire.gov.uk

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

www.publiccontractsscotland.gov.uk

www.publiccontractsscotland.gov.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

UK-Kilmarnock: Furniture & Equipment Moves & Storage Framework

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

27

II.1.2)

Main site or location of works, place of delivery or performance

East Council Area



UKM33

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

10

Duration of the framework agreement

36

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Council is inviting tenders from Service Providers to provide a relocation service for the Council. The Framework Agreement will be a framework agreement of four Lots, which will enable East Ayrshire Council to carry out a range of small un-programmed relocations (Lot 1), programmed small offices re-locations (Lot 2), office relocations of 10 or more staff and their associated furniture and equipment and education re-location projects (Lot 3) and also residential property moves to new addresses and also to temporary storage (Lot 4). Tenderers can quote for one or more lots. Up to 4 contractors will be included in each lot.

All completed documents must be uploaded onto the Public Contracts Scotland Tender portal by 12 noon on 9 June 2015.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=396327.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

98392000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

The framework is for 3 years with the option to extend for one further one-year period, at the sole discretion of the Council.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

36

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Payment will be made 30 days from receipt of an accurate invoice.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

All as detailed in the tender documents.

III.2.2)

Economic and financial capacity




All as detailed in the tender document.


III.2.3)

Technical capacity


All as detailed in the tender documents.



All as detailed in the tender document.


III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PS/15/20

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 09-06-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

4 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

(SC Ref:396327)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/1) (as amended) may bring proceedings in the Sherriff Court or the Court of Session.

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 28-04-2015

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



East Ayrshire Council

Corporate Procurement Team, London Road HQ

Kilmarnock

KA3 7BU

UK

Kathleen Jones

+44 1563576231


+44 1563576067
http://www.east-ayrshire.gov.uk

II)

Address and contact points from which specifications and additional documentation may be obtained



East Ayrshire Council

Corporate Procurement Team, London Road HQ

Kilmarnock

KA3 7BU

UK

Kathleen Jones

+44 1563576231


+44 1563576067
http://www.east-ayrshire.gov.uk

III)

Address and contact points to which Tenders/Requests to Participate must be sent



East Ayrshire Council

Corporate Procurement Team, London Road HQ

Kilmarnock

KA3 7BU

UK

Kathleen Jones

+44 1563576231


+44 1563576067
http://www.east-ayrshire.gov.uk

ANNEX B

Information About Lots

1     Small Un-programmed Ooffice Relocations

1)

Short Description

Lot 1 is for small unplanned office relocations requiring a maximum of 4 removal staff and transport with the possibility of being contacted at short notice and/or working outwith normal working hours.

2)

Common Procurement Vocabulary (CPV)

98392000

3)

Quantity or scope

as above


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

2     Planned Small Office Moves of Up to 10 Staff

1)

Short Description

Lot 2 will be for planned small office move of up to 10 staff with associated furniture, equipment and files.

2)

Common Procurement Vocabulary (CPV)

98392000

3)

Quantity or scope

as above


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

3     Medium to Large Office and Education Relocations

1)

Short Description

Lot 3 will be for office moves of 10 or more people and education moves which will be medium to large scale and for the relocation of staff furniture, classroom furniture and equipment as well as all other items required to be relocated.

2)

Common Procurement Vocabulary (CPV)

98392000

3)

Quantity or scope

as above


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

4     Residential Property Moves & Storage

1)

Short Description

Lot 4 will include furniture and items, including loose floor coverings and white goods in all rooms within residential properties including the attic. Items in the garden are also within scope, where instructed.

2)

Common Procurement Vocabulary (CPV)

63120000
63121000
63121100
98392000

3)

Quantity or scope

as above


4)

Indication about different contract dates

5)

Additional Information about lots



Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
05/05/2015 15:18Framework Working Hours

Tenderers, please note that Clause 12.1 of the eTender document should read Lots 1 and 4 may require emergency orders.
05/05/2015 15:23ADDED FILE: Amendments to Lot 2 Pricing Schedule 05.05.15

Tenderers should use the updated Pricing Schedule which has amended notional quantities for Lot 2.
Main Contact: N/a
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
199999other Facilities and Management ServicesFacilities and Management Services

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Document Family

Hide related notices
APR207104: UK-Kilmarnock: Furniture & Equipment Moves & Storage Framework
Publication Date: 28/04/2015
Deadline: 09/06/2015
Notice Type: Contract Notice
Authority name: East Ayrshire Council
AUG216496: UK-Kilmarnock: Furniture & Equipment Moves & Storage Framework
Publication Date: 04/08/2015
Notice Type: Contract Award Notice
Authority name: East Ayrshire Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
28/04/2015 Tender Documents Tender Documents251.83 KB0
05/05/2015 Pricing Schedule Amended 05.05.15 Tenderers should use the updated Pricing Schedule which has amended notional quantities for Lot 2.27.89 KB0

Replaced Documents

There are no previous versions of these documents

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