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Notice Details

Title: Repairs and Maintenance Contract
Reference No: APR113805
OCID: ocds-r6ebe6-0000224254
Published by: Dumfries & Galloway Housing Partnership Ltd.
Publication Date: 26/04/2012
Deadline Date: 01/06/2012
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: No
Has ESPD: No
Abstract: The contract is for the maintenace and repairs to DGHP stock of 10300 properties, including Void repairs.The scope of works include 24/7 responsive repairs delivery throughtout a rural region covering some 6500 square km. The contract period is fixed term of five years from the site start date. At the end of the term DGHP may(at its discretion)award extensions of one year up to a maximium of two years. The value of the anticipated works are in the region of 5.5m per annum
CPV: 50000000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Dumfries & Galloway Housing Partnership Ltd.

Grierson House, The Crichton, Bankend Road

Dumfries

DG1 4ZS

UK

Repairs

David McLachlan

+44 1387242500


+44 1387242509

www.dghp.org.uk

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11362
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I.2)

Type of contracting Authority and Main Activity or Activities

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Social Housing Provider
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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Repairs and Maintenance Contract

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

1

II.1.2)

Main site or location of works, place of delivery or performance

Dumfries and Galloway



UK

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The contract is for the maintenace and repairs to DGHP stock of 10300 properties, including Void repairs.The scope of works include 24/7 responsive repairs delivery throughtout a rural region covering some 6500 square km. The contract period is fixed term of five years from the site start date. At the end of the term DGHP may(at its discretion)award extensions of one year up to a maximium of two years. The value of the anticipated works are in the region of 5.5m per annum

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=224254.

The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=224254.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)

Common Procurement Vocabulary (CPV)

50000000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Five year with an additional two added optional to client

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-04-2013 01-04-2018

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Delivery Payment.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide a reference from their bank.

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.




III.2.3)

Technical capacity


(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.

(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

(6) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;

(7) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

(8) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

(9) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.




III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

5

Objective criteria for choosing the limited number of candidates

PQQ selection process will identify suitability of prospective invitees

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 01-06-2012  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 22-06-2012

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

(SC Ref:224254)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures


David McLachlan

DGHP, Grierson House, The Crichton, Bankend Road

Dumfries

DG1 4ZS

UK

david.mclachlan@dghp.org.uk



Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

The Contracting Authority will incorporate a minimum 10 calander day standstill period(or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. Tha award decision notice will specify the criteria for the award of the contract agreement, the reasons for the decision,including the characteristics and relative advantages, the name and score of the successful tender;and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract agreement. If an appeal reagrding the award of the contract agreement has not been successfully resolved, the Public Contracts (Scoland) Regulations 2006( as amended) provide for the aggreived parties who have been harmed or are at risk of a breach of the rules to take action in the Sheriff Court or Court os Session. Any such action must be brought promptly( generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or may order the Contracting Authority to amend the document and may award damages.Where a contract has been entered into, the Court may make a declaration of ineffectiveness and impose a financial penalty on the Contracting Authroity. If the Court does not make a declaration of ineffectiveness then it may impose a financial penalty on the Contracting Authorty and/or may order the duration of the contract shortened. The Court may also award damages. The time limit for seeking a declaration of ineffectiveness is generally 30 days from notification of the award(either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 26-04-2012

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



Dumfries & Galloway Housing Partnership Ltd.

Grierson House, The Crichton, Bankend Road

Dumfries

DG1 4ZS

UK

Repairs

David McLachlan

+44 1387242544


+44 1387242509
www.dghp.org.uk

II)

Address and contact points from which specifications and additional documentation may be obtained



Dumfries & Galloway Housing Partnership Ltd.

Grierson House, The Crichton, Bankend Road

Dumfries

DG1 4ZS

UK

Repairs

David McLachlan

+44 1387242544


+44 1387242509
www.dghp.org.uk/apply_rm_contract

III)

Address and contact points to which Tenders/Requests to Participate must be sent



Dumfries & Galloway Housing Partnership Ltd.

Grierson House, The Crichton, Bankend Road

Dumfries

DG1 4ZS

UK

Company Secretary

+44 1387242544


+44 1387242509
www.dghp.org.uk

Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: N/a
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
391011Buildings - MaintenanceWorks - Construction, Repair and Maintenance
391012Buildings - RepairWorks - Construction, Repair and Maintenance

Delivery Locations

Delivery Locations
IDDescription
170Scotland South

Document Family

Hide related notices
APR113805: Repairs and Maintenance Contract
Publication Date: 26/04/2012
Deadline: 01/06/2012
Notice Type: Contract Notice
Authority name: Dumfries & Galloway Housing Partnership Ltd.
DEC132976: Repairs and Maintenance Contract
Publication Date: 20/12/2012
Notice Type: Contract Award Notice
Authority name: Dumfries & Galloway Housing Partnership Ltd.

Further Instructions

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