ESPD Download

The European Single Procurement Document (ESPD) is a standard form for use by all EU member states, which replaces pre-qualification questionnaires, and should make the process of bidding for a public contract easier. Its purpose is to remove some of the barriers to participation in public procurement, especially for Small and Medium Enterprises (SME's). Download the ESPD document for this procurement exercise below.

This download of the ESPD is provided for information only. Bidders should not use this document to create an ESPD response. In order to respond to the ESPD you must first express interest in this opportunity. Further information is available in the Supplier Guide.

Authority Details

Official Name: The City of Edinburgh Council

Country: United Kingdom (GB)

Notice Details

Procurement Procedure

Title:  CT2472 - The Supply and Distribution of Fresh Fruit, Fresh Vegetables, Bakery Products and Eggs

Short Description : The City of Edinburgh Council intends to put a Framework Agreement in place for the supply of fresh fruit, vegetables, bakery products and eggs.

File Reference Number: CT2472

Criteria

Procedure - Information about Lots

[C63] Requirements on lots
Please provide further information about the lots on this contract.

Procedure - CPV Codes

[C64] Procurement Procedure CPV
Procurement Procedure CPV

Selected CPVs: - 15800000

Bidder Information - Bidder Information

[2A14] SME

Is the bidder a Small to Medium Sized Enterprise (<250 employees)?

[2A16] Official List
If applicable, is the bidder registered on an official list of approved economic operators (applicable to non-UK businesses only), or does it have an equivalent certificate (e.g. under a national (pre)qualification system)?

[2A16.5] Contributions certificates
Will the economic operator be able to provide a certificate with regard to the payment of social security contributions and taxes or provide information enabling the public body or contracting entity to obtaining it directly by accessing a national database in any Member State that is available free of charge?

[2A17] Form of participation

Is the bidder participating in the procurement procedure together with others?

(Notably as part of a group, consortium, joint venture or similar)

[2C1] Reliance
Does the bidder rely on the capacities of other entities in order to meet the selection criteria set out in the selection section or the criteria and rules (if any) set out to reduce the number of candidates?

[2D1] Subcontracting

Does the bidder intend to subcontract any share of the contract to third parties?

(i.e. subcontractors not already listed as entities relied on)

Exclusion - Grounds relating to criminal convictions

[3A1] The Common Law Offence of Conspiracy

Has the bidder itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment within the last five years for the common law offence of conspiracy; where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime or an offence under sections 28 or 30 of the Criminal Justice and Licensing (Scotland) Act 2010, or any other offence within the meaning  of Article 57(1)(a) of the Directive as defined by the law of any EEA state or any part thereof?

 

[3A2] Corruption

Has the bidder itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment within the last five years for:

a) Corruption; within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906, where the offence relates to active corruption as defined in Article 3 of the Council Act of 26th May 1997 and Article 3(1) of Council Joint Action 98/742/JHA;
    b) Bribery or Corruption within the meaning of sections 68 and 69 of the Criminal Justice (Scotland) Act 2003, where the offence relates to active bribery or corruption
     c) Bribery within the meaning of sections 1 or 6 of the Bribery Act 2010;

   d) Any other offence within the meaning  of Article 57(1)(b) of the Directive as defined by the law of any EEA state or any part thereof?

[3A3] Fraud

Has the bidder itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment within the last five years for fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities

a) the offence of cheating the Revenue

b) the common law offence of fraud

c) the common law offence of theft or fraud

d) fraudulent trading within the meaning of section 458 of the Companies Act 1985, or section 993 of the Companies Act 2006;

e) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;

f) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;

g) the common law offence of uttering; or

h) the common law offence of attempting to pervert the course of justice;

 i) Any other offence within the meaning  of Article 57(1)(c) of the Directive as defined by the law of any EEA state or any part thereof.

[3A4] Terrorist offences or offences linked to terrorist activities
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities; listed in section 41 of the Counter-Terrorism Act 2008; or Schedule 2 to that Act where the court has determined that there is a terrorist connection, or any other offence within the meaning  of Article 57(1)(d) of the Directive as defined by the law of any EEA state or any part thereof?

[3A5] Money laundering or terrorist financing
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for:

a) Money laundering within the meaning of sections 340(11) and 415 of the Proceeds of Crime Act 2002;
b) Money Laundering or Terrorist financing; an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988;
c) Drugs trafficking, an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994;
d) Any other offence within the meaning  of Article 57(1)(e) of the Directive as defined by the law of any EEA state or any part thereof?

[3A6] Child labour and other forms of trafficking in human beings

Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings; any offence under Part 1 of the Human Trafficking and Exploitation (Scotland) Act 2015 or under any provision referred to in the Schedule to that Act, or any other offence within the meaning  of Article 57(1)(f) of the Directive as defined by the law of any EEA state or any part thereof?

Exclusion - Grounds relating to the payment of taxes or social security contributions

[3B1a] Payment of taxes
Has the bidder met all its obligations relating to the payment of taxes, both in the UK, and in the country in which it is registered, if that is not the UK?

[3B1b] Payment of social security
Has the bidder met all its obligations relating to the payment of social security contributions, both in the UK, and in the country in which it is registered, if that is not the UK?

Exclusion - Blacklisting

[3C] Blacklisting
Has the bidder commited an act prohibited under the Employment Relations Act 1999 (Blacklists) Regulations 2010?

Exclusion - Information concerning environmental, social and labour law

[3D1] Breaching of obligations in the fields of environmental law
Has the bidder, to its knowledge, breached its obligations in the fields of environmental law?

[3D2] Breaching of obligations in the fields of social law
Has the bidder, to its knowledge, breached its obligations in the fields of social law?

[3D3] Breaching of obligations in the fields of labour law
Has the bidder, to its knowledge, breached its obligations in the fields of labour law?

Exclusion - Information concerning insolvency

[3D4] Bankruptcy
Is the bidder bankrupt?

[3D5] Insolvency
Is the bidder the subject of insolvency or winding-up proceedings?

[3D6] Arrangement with creditors
Is the bidder in an arrangement with creditors?

[3D7] Analogous situation like bankruptcy under national law
Is the bidder in any analogous situation arising from a similar procedure under national laws and regulations?

[3D8] Assets being administered by liquidator
Is the bidder in a situation that its assets are being administered by a liquidator or by the court?

[3D9] Business activities are suspended
Is the bidder in a situation that its business activities are suspended?

Exclusion - Grave professional misconduct

[3D10] Guilty of grave professional misconduct
Is the bidder guilty of grave professional misconduct?

[3D11] Agreements with other economic operators aimed at distorting competition
Has the bidder entered into agreements with other economic operators aimed at distorting competition?

Exclusion - Conflicts of Interest

[3D12] Conflict of interest due to its participation in the procurement procedure
Is the bidder aware of any conflict of interest due to its participation in the procurement procedure?

[3D13] Direct or indirect involvement in the preparation of this procurement procedure
Has the bidder or an undertaking related to it advised the organisation or contracting entity or otherwise been involved in the preparation of the procurement procedure?

[3D14] Early termination
Has the bidder experienced that a prior public contract, a prior contract with a contracting entity or a prior concession contract was terminated early, or that damages or other comparable sanctions were imposed in connection with that prior contract?

[3D15] Misrepresentation

Can the bidder confirm that:

 1) It has not been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria

2) It has not withheld such information

3) It has been able, without delay, to submit the supporting documents required by an organisation or contracting entity, and

4) It has not undertaken to unduly influence the decision making process of the organisation or contracting entity, to obtain confidential information that may confer upon it undue advantages in the procurement procedure or to negligently provide misleading information that may have a material influence on decisions concerning exclusion, selection or award?

Selection - Suitability

[4A1a] Enrolment in a relevant professional register

The bidder is enrolled in the relevant professional registers kept in the Member State of its establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015)

[4A1b] Enrolment in a trade register
The bidder is enrolled in the relevant trade registers kept in the Member State of its establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015)

Selection - Turnover

[4B1a] General yearly turnover
The bidder should provide its (general) yearly turnover for the number of financial years specified:

Number of financial years & minimum required turnover per year - Tenderers are required to have a minimum “general” annual turnover of 2M GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Selection - Economic and Financial Standing

[4B5b] Insurance - Employer’s (Compulsory) Liability
The Bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of Employer’s (Compulsory) Liability Insurance cover indicated.

Minimum amount (£)
5M GBP
5000000

[4B5c] Insurance - All other types listed
The Bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of all other types of insurance cover indicated.

Minimum amount (£)Type of insurance
10000000 Public Liability
5000000 Motor Vehicle
10000000 Public Liability

[4B6] Other economic or financial Requirements
Concerning any other economic or financial requirements specified, the bidder declares that:

Description of the economic or financial requirementrequirement
Financial ratio - current assets divided by current liabilities. Current ratio for Current Year: 1:20 - Previous year 1;20
Financial ratio - current assets divided by current liabilities. Current ratio for Current Year: 1:20 Previous year 1;20

Selection - Quality Assurance

[4D1] Certificates by independent bodies about quality assurance standards
Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons?

Requirement - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition.

Selection - Environmental Management

[4D2] Certificates by independent bodies about environmental management systems or standards
Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required environmental management systems or standards?

Requirement - Tenderers are required to hold documented environmental procedures, particularly concerning trade waste. Every organisation has a Duty of Care legal responsibility for the waste they create. This means organisations must - Store it correctly so it does not create a nuisance or hazard - Ensure it is collected and disposed of by an authorised collector - Complete a waste transfer note for waste and keep it for two years - Make sure waste is recycled