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Title: Practice Management Software (PMS) - Vet Hospital
Published by: University Of Edinburgh
Publication Date: 21/09/2015
Deadline Date:
Deadline Time:
Notice Type: Prior Information Notice
Has Documents: No
Abstract: Royal (Dick) School of Veterinary Studies (R(D)SVS) (www.vet.ed.ac.uk)The Royal (Dick) School of Veterinary Studies, headed by Professor David Argyle, has an international reputation for its research, teaching and clinical services.The School is consistently highly ranked by The Times Higher and the Guardian newspaper. The School is accredited by the Royal College of Veterinary Surgeons (RCVS), the European Association of Establishments for Veterinary Education (EAEVE) and the American Veterinary Medical Association (AVMA) and participates in the Veterinary Medical Colleges Admissions Service (VMCAS).The School, along with The Roslin Institute and Scotland's Rural College, were part of a joint submission to the 2014 Research Excellence Framework. This submission to Unit of Assessment 6 (Agriculture, Veterinary and Food Science) was ranked as number 1 in the UK.The School is a global education provider and has nearly 1000 undergraduate, postgraduate and research students from a number of different countries. We provide world-class education to improve the health of animals and human beings alike and are leaders in veterinary education, research, and clinical practice, at both undergraduate and postgraduate level.Veterinary Clinical Services comprises the commercial clinical activities of the R(D)SVS. We provide specialist veterinary referral services for Scotland and the North of England. We also provide first opinion services based in our Easter Bush Campus near Roslin, Midlothian. We have two commercial laboratories: Dairy Herd Health and Productivity Service(DHHPS) provides production animal laboratory services and a consultancy service for external clients while Easter Bush Pathology (EBP) provides comprehensive laboratory services for a range of species. Clients of EBP include the R(D)SVS hospitals, external organisations, and other departments within The University of Edinburgh.Undergraduate education is a key focus of activities in the VCS. Final year students rotate through the clinical services and are actively involved with clients, patients and procedures. Earlier undergraduate years may also have contact with certain activities in VCS.Ethically approved clinical research is a key element of our activities. Much of our work contributes to a variety of research activities and projects.RequirementsWe require a comprehensive Practice Management Software (PMS) system which can provide industry standard patient, client, pharmacy and accounting features.Due to the complexity of our organisation and the multiple demands on our clinical staff, we require the system to be user friendly and intuitive at the front end but support the complex requirements of operating multidisciplinary clinical services in a universityenvironment. It is essential that we have a system which supports workflow including patient/laboratory sample management (LIMS) with necessary analyser interfaces and automated prompts to aid completion of activities. The system must be able to track a patient journey from consultation and admission to use of in-patient services and facilities through to discharge. The system will provide prompts and clear analysis of client account status, insurance claims status and communication with referring practices.The system will have a PACS interface and a radiology information system (RIS) and will be MAC and PC compatible.As a teaching organization, we require the system to be of educational benefit for our undergraduates. It is beneficial for the system to allow students to experience all relevant activities on a PMS but without the ability to adversely affect true case notes.We must be able to easily and comprehensively generate, view and manage reports to allow analysis of financial performance, service performance and hospital performance. Of particular importance is the ability to store, search and extract the information for research and marketing purposes in a machine readable format for undergraduate, academic

PRIOR INFORMATION NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


University Of Edinburgh

Charles Stewart House, 9-16 Chambers Street

Edinburgh

EH1 1HT

UK

Procurement

Sarah Hogarth

+44 1316502826

sarah.hogarth@ed.ac.uk


http://www.ed.ac.uk/schools-departments/procurement/supplying

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II.B: Object of the Contract(SUPPLIES OR SERVICES)

II.1)

Title attributed to the contract by the contracting authority

Practice Management Software (PMS) - Vet Hospital

II.2)

Type of contract and place of delivery or of performance

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Edinburgh

UKM25

II.3)

Short description of nature and quantity or supplies or services

Royal (Dick) School of Veterinary Studies (R(D)SVS) (www.vet.ed.ac.uk)

The Royal (Dick) School of Veterinary Studies, headed by Professor David Argyle, has an international reputation for its research, teaching and clinical services.

The School is consistently highly ranked by The Times Higher and the Guardian newspaper. The School is accredited by the Royal College of Veterinary Surgeons (RCVS), the European Association of Establishments for Veterinary Education (EAEVE) and the American Veterinary Medical Association (AVMA) and participates in the Veterinary Medical Colleges Admissions Service (VMCAS).

The School, along with The Roslin Institute and Scotland's Rural College, were part of a joint submission to the 2014 Research Excellence Framework. This submission to Unit of Assessment 6 (Agriculture, Veterinary and Food Science) was ranked as number 1 in the UK.

The School is a global education provider and has nearly 1000 undergraduate, postgraduate and research students from a number of different countries. We provide world-class education to improve the health of animals and human beings alike and are leaders in veterinary education, research, and clinical practice, at both undergraduate and postgraduate level.

Veterinary Clinical Services comprises the commercial clinical activities of the R(D)SVS. We provide specialist veterinary referral services for Scotland and the North of England. We also provide first opinion services based in our Easter Bush Campus near Roslin, Midlothian. We have two commercial laboratories: Dairy Herd Health and Productivity Service

(DHHPS) provides production animal laboratory services and a consultancy service for external clients while Easter Bush Pathology (EBP) provides comprehensive laboratory services for a range of species. Clients of EBP include the R(D)SVS hospitals, external organisations, and other departments within The University of Edinburgh.

Undergraduate education is a key focus of activities in the VCS. Final year students rotate through the clinical services and are actively involved with clients, patients and procedures. Earlier undergraduate years may also have contact with certain activities in VCS.

Ethically approved clinical research is a key element of our activities. Much of our work contributes to a variety of research activities and projects.

Requirements

We require a comprehensive Practice Management Software (PMS) system which can provide industry standard patient, client, pharmacy and accounting features.

Due to the complexity of our organisation and the multiple demands on our clinical staff, we require the system to be user friendly and intuitive at the front end but support the complex requirements of operating multidisciplinary clinical services in a university

environment. It is essential that we have a system which supports workflow including patient/laboratory sample management (LIMS) with necessary analyser interfaces and automated prompts to aid completion of activities. The system must be able to track a patient journey from consultation and admission to use of in-patient services and facilities through to discharge. The system will provide prompts and clear analysis of client account status, insurance claims status and communication with referring practices.

The system will have a PACS interface and a radiology information system (RIS) and will be MAC and PC compatible.

As a teaching organization, we require the system to be of educational benefit for our undergraduates. It is beneficial for the system to allow students to experience all relevant activities on a PMS but without the ability to adversely affect true case notes.

We must be able to easily and comprehensively generate, view and manage reports to allow analysis of financial performance, service performance and hospital performance. Of particular importance is the ability to store, search and extract the information for research and marketing purposes in a machine readable format for undergraduate, academic and administrative activities.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=413855.


No

II.4)

Common Procurement Vocabulary (CPV)

72212780
48612000
48780000
48781000
85200000

II.5)

Scheduled date for start of award procedures

 19-10-2015

II.6)

Contract covered by the government procurement agreement (GPA)

Yes

II.7)

Additional information

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions relating to the contract

III.1.1)

Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

Will be detailed in the Invitation to tender (ITT) documentation.

III.2)

Conditions for participation

III.2.1)

Reserved contracts

No
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Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community fund

No

VI.2)

Additional information

(SC Ref:413855)

VI.3)

Information on general regulatory framework




VI.4)

Date of dispatch of this notice

 21-09-2015

Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: sarah.hogarth@ed.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
271300Maintenance - Information Communication TechnologyInformation Communication Technology
271500Services - Information Communication TechnologyInformation Communication Technology
311600Services - MedicalMedical
271600SoftwareInformation Communication Technology
179999other EducationEducation
279999other Information Communication TechnologyInformation Communication Technology
319999other MedicalMedical

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians

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