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Notice Details

Title: PURCH0962 - Provision of Design Related Consultancy Services
Published by: University of Glasgow
Publication Date: 11/10/2013
Application Deadline: 08/11/2013
Deadline Date: 11/11/2013
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Abstract: The University of Glasgow seeks to engage framework supplier(s) for the provision of construction related consultancy services as included in the specification document.
The Framework proposed, will be a multi-party framework agreement, the intention being to appoint multiple contractors to each of the individual frameworks (Lots). The appointments will be made on the basis of an initial two year period with the option to extend, by mutual agreement, the agreement for a further two consecutive one-year extensions.
The Framework is divided into six lots relating to specific design related consultancy services uncluding Lot1 - Contract Administrator / Lead Consultant / Architect / Lead Designer, Lot 2 -QS and Cost Management Services , Lot 3 - Civil and Structural Engineer Services , Lot 4 - Mechanical and Electrical Engineer Services,Lot 5 - CDM Co-ordination Services and Lot 6 - Building Surveying
For information on the various Glasgow University locations, please see http://www.gla.ac.uk/.
Please note services may be required in any of the locations including the Main Campus at Gilmorehill, the Garscube Estate and Cochno Farm and those University Residences where the University retains responsibility. There may be some requirement for other more distant University locations such as Rowardenan and Crichton College.
The University has a capital expenditure planned across its 2 main campus’ over the next five years. Annual Refurbishment and Improvement Programmes from the University’s capital plan over the next four years is estimated to be approximately GBP 4.5M per annum. This will be administered under this proposed framework mechanism.
In addition a number of capital projects are anticipated over the next four years, subject to available funding, totalling GBP 16m. Please see Table 6 below for anticipated projects. This list is indicative only and the University, at its discretion may amend or add to the list of projects identified for use with this framework should funding be subject to change or become available for other projects falling under the general heading and financial remit of arrangements placed.
The list is also not a commitment to use the framework for every type of work falling under each general heading and the University reserves the right to procure such services elsewhere at its discretion.
CPV: 79415200, 71200000, 71324000, 71311000, 71312000, 79994000, 71317210, 71315300, 71321000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


University of Glasgow

Procurement Office, Level 4, Gilbert Scott Building, University Avenue

Glasgow

G12 8QQ

UK

Procurement

Alistair Munn

+44 1413304113


+44 0000000000

http:\\www.gla.ac.uk

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00108

www.publiccontractsscotland.gov.uk

www.publiccontractsscotland.gov.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

PURCH0962 - Provision of Design Related Consultancy Services

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

12

II.1.2)

Main site or location of works, place of delivery or performance

University of Glasgow Estates & Buildings



UKM34

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

27

Duration of the framework agreement

48

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The University of Glasgow seeks to engage framework supplier(s) for the provision of construction related consultancy services as included in the specification document.

The Framework proposed, will be a multi-party framework agreement, the intention being to appoint multiple contractors to each of the individual frameworks (Lots). The appointments will be made on the basis of an initial two year period with the option to extend, by mutual agreement, the agreement for a further two consecutive one-year extensions.

The Framework is divided into six lots relating to specific design related consultancy services uncluding Lot1 - Contract Administrator / Lead Consultant / Architect / Lead Designer, Lot 2 -QS and Cost Management Services , Lot 3 - Civil and Structural Engineer Services , Lot 4 - Mechanical and Electrical Engineer Services,Lot 5 - CDM Co-ordination Services and Lot 6 - Building Surveying

For information on the various Glasgow University locations, please see http://www.gla.ac.uk/.

Please note services may be required in any of the locations including the Main Campus at Gilmorehill, the Garscube Estate and Cochno Farm and those University Residences where the University retains responsibility. There may be some requirement for other more distant University locations such as Rowardenan and Crichton College.

The University has a capital expenditure planned across its 2 main campus’ over the next five years. Annual Refurbishment and Improvement Programmes from the University’s capital plan over the next four years is estimated to be approximately GBP 4.5M per annum. This will be administered under this proposed framework mechanism.

In addition a number of capital projects are anticipated over the next four years, subject to available funding, totalling GBP 16m. Please see Table 6 below for anticipated projects. This list is indicative only and the University, at its discretion may amend or add to the list of projects identified for use with this framework should funding be subject to change or become available for other projects falling under the general heading and financial remit of arrangements placed.

The list is also not a commitment to use the framework for every type of work falling under each general heading and the University reserves the right to procure such services elsewhere at its discretion.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=280957.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

79415200
71200000
71324000
71311000
71312000
79994000
71317210
71315300
71321000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

As per the PQQ and/or ITT

5000000
GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-04-2014 30-03-2018

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As per the PQQ and/or ITT.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As per the PQQ and/or ITT.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

As per the PQQ and/or ITT.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As per the PQQ and/or ITT.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


As per the PQQ and/or ITT.

III.2.2)

Economic and financial capacity


As per the PQQ and/or ITT.



As per the PQQ and/or ITT.


III.2.3)

Technical capacity


As per the PQQ and/or ITT.



As per the PQQ and/or ITT.


III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

Yes

As per the PQQ and/or ITT.

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

612

Objective criteria for choosing the limited number of candidates

Please note that above number of operators are per Lot.The number of applicants selected to tender will vary across Lots as detailed in the PQQ documentation.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PURCH0962

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 04-11-2013

 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 11-11-2013  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 02-12-2013

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


August 2018.

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

The University of Glasgow has existing Framework Agreements for Architects and M&E Consultancy which shall continue to run until 30th September 2014.The University reserves the right to extend these existing Framework Agreements for Architects & M&E Consultancy for up to a further 2 years.

Framework Agreements shall be awarded on the basis of two years with the option to extend bya further two 12 month periods.

All Applicants require to complete a single Part 1 PQQ and then submit a seperate Part 2 PQQ for each Lot applied for.

All PQQ submisions must be submitted through Public Contracts Scotland.

(SC Ref:280957)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 11-10-2013

ANNEX B

Information About Lots

1     Contract Administrator,Lead Consultant,Architect and Lead Designer

1)

Short Description

Contract Administrator,Lead Consultant,Architect and Lead Designer

2)

Common Procurement Vocabulary (CPV)

71200000
79994000

3)

Quantity or scope

A Schedule of Service will be provided for each Lot at the ITT stage. This will be based on the RIBA Plan of Work 2013 and incorporate the requirements BISRA Soft Landings process.


 1700000  GBP.

4)

Indication about different contract dates

 01-04-2014 30-03-2018

5)

Additional Information about lots

The Framework Agreement will be awarded for 1st April 2014 however services will not commence until 1st October 2014.The initial award will be up to 31st March 2016 with the option of two further 12 month extensions.

ANNEX B

Information About Lots

2     QS and Cost Management Services

1)

Short Description

QS and Cost Management Services

2)

Common Procurement Vocabulary (CPV)

71324000

3)

Quantity or scope

A Schedule of Service will be provided for each Lot at the ITT stage. This will be based on the RIBA Plan of Work 2013 and incorporate the requirements BISRA Soft Landings process.


 1000000  GBP.

4)

Indication about different contract dates

 01-04-2014 30-03-2018

5)

Additional Information about lots

The initial award will be up to 31st March 2016 with the option of two further 12 month extensions.

ANNEX B

Information About Lots

3     Civil and Structural Engineer Services

1)

Short Description

Civil and Structural Engineer Services

2)

Common Procurement Vocabulary (CPV)

71311000
71312000

3)

Quantity or scope

A Schedule of Service will be provided for each Lot at the ITT stage. This will be based on the RIBA Plan of Work 2013 and incorporate the requirements BISRA Soft Landings process.


 160000  GBP.

4)

Indication about different contract dates

 01-04-2014 30-03-2018

5)

Additional Information about lots

The initial award will be up to 31st March 2016 with the option of two further 12 month extensions.

ANNEX B

Information About Lots

4     Mechanical and Electrical Engineer Services

1)

Short Description

Mechanical and Electrical Engineer Services

2)

Common Procurement Vocabulary (CPV)

71321000

3)

Quantity or scope

A Schedule of Service will be provided for each Lot at the ITT stage. This will be based on the RIBA Plan of Work 2013 and incorporate the requirements BISRA Soft Landings process.


 1600000  GBP.

4)

Indication about different contract dates

 01-04-2014 30-03-2018

5)

Additional Information about lots

The Framework Agreement will be awarded for 1st April 2014 however services will not commence until 1st October 2014.The initial award will be up to 31st March 2016 with the option of two further 12 month extensions.

ANNEX B

Information About Lots

5     CDM Co-ordination Services

1)

Short Description

CDM Co-ordination Services

2)

Common Procurement Vocabulary (CPV)

71317210

3)

Quantity or scope

A Schedule of Service will be provided for each Lot at the ITT stage. This will be based on the RIBA Plan of Work 2013 and incorporate the requirements BISRA Soft Landings process.


 360000  GBP.

4)

Indication about different contract dates

 01-04-2014 30-03-2018

5)

Additional Information about lots

The initial award will be up to 31st March 2016 with the option of two further 12 month extensions.

ANNEX B

Information About Lots

6     Building Surveying

1)

Short Description

Building Surveying

2)

Common Procurement Vocabulary (CPV)

71315300

3)

Quantity or scope

A Schedule of Service will be provided for each Lot at the ITT stage. This will be based on the RIBA Plan of Work 2013 and incorporate the requirements BISRA Soft Landings process.


 140000  GBP.

4)

Indication about different contract dates

 01-04-2014 30-03-2018

5)

Additional Information about lots

The initial award will be up to 31st March 2016 with the option of two further 12 month extensions.



Information added to the notice since publication.

DateDetails
11/10/2013 11:30Pre Qualification Questionnaire (PQQ)

The PQQ will be available to download from this portal from 4:30pm on Tuesday 15th October 2013.
15/10/2013 14:21ADDED FILE: PURCH0962 Provision of Design Consultancy Services PQQ

PURCH0962 Pre Qualification Document
21/10/2013 10:02Format of PQQ supporting documentation.

Supporting documents for the PQQ must be submitted via PCS in seperate folders named "PQQ Part 1 Mandatory General","PQQ Part 2 Mandatory Technical","Lot 1 Architects","Lot 2 QS","Lot 3 C&S Engineers","Lot 4 M&E Engineers","Lot 5 CDM" & "Lot 6 Building Surveyors". Failure to submit PQQ supporting documentation in this format will result in you submision being classed as non compliant.
24/10/2013 10:34Minimum Turnover Requirements

The University has reviewed the mandatory minimum annual turnover thresholds and has amended them as follows - Architects (850k), QS (500k),C&S Engineers (80k),M&E (800k),CDM (180k) & BS (70k).
24/10/2013 10:34Minimum Turnover Requirements

The University has reviewed the mandatory minimum annual turnover thresholds and has amended them as follows - Architects (850k), QS (500k),C&S Engineers (80k),M&E (800k),CDM (180k) & BS (70k).
24/10/2013 11:57Update -Annual Minimum Turnover Thresholds

Please be advised that as minimum turnover thresholds were not included in the original contract notice or PQQ the University can now confirm that the mandatory minimum annual turnover requirement is hereby removed.
29/10/2013 10:08Ref:PQQ Question Deadline

Please note that the deadline for questions is 12 noon on 4th November 2013.
29/10/2013 10:15ADDED FILE: PURCH0962 PQQ Questions

Question numbers and relevant sections.
29/10/2013 10:19PURCH0962 PQQ Questions

With regards to the recently issued spreadsheet please note that questions may relate to more than one section as noted in the spreadsheet and the same question number does not necessarily mean the same question is being asked in different sections.
07/11/2013 16:11Submission Deadline/Application Deadline Date(s) Changed


The Application Deadline date was changed from 04/11/2013 to 08/11/2013.

No reason given.
08/11/2013 10:02Ref: PQQ submission deadline.

As way of clarification please note that the PQQ submission deadline has not changed, it remains at 12 noon Monday 11th November 2013.
Main Contact: N/a
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

IDTitleParent Category
151100Construction ConsultancyConsultancy
151110Construction Consultancy - GeneralConsultancy
151111Construction Consultancy- Mechanical EngineeringConsultancy
152300Technical and Feasibility ConsultancyConsultancy
159999other ConsultancyConsultancy

Delivery Locations

IDDescription
150Glasgow & Strathclyde

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSize
11/10/2013PURCH0962 Specification of Service 9th October 2013PURCH0962 - Specification85.50 KB
15/10/2013PURCH0962 Provision of Design Consultancy Services PQQPURCH0962 Pre Qualification Document271.50 KB
29/10/2013PURCH0962 PQQ QuestionsQuestion numbers and relevant sections.252.50 KB

Replaced Documents

There are no previous versions of these documents

For more information on the Additional Document facility please refer to the user guide:

Additional Documents – for Buyers and Suppliers

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